https://jimubu.adm.s.u-tokyo.ac.jp/public/api.php?action=feedcontributions&user=Fujimoto.miyuki&feedformat=atom東京大学理学系研究科wiki - 利用者の投稿記録 [ja]2024-03-29T07:33:27Z利用者の投稿記録MediaWiki 1.31.0https://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=%E6%83%85%E5%A0%B1%E3%82%BB%E3%82%AD%E3%83%A5%E3%83%AA%E3%83%86%E3%82%A3%E3%82%A4%E3%83%B3%E3%82%B7%E3%83%87%E3%83%B3%E3%83%88%E3%81%8C%E7%99%BA%E7%94%9F%E3%81%97%E3%81%9F%E3%81%A8%E3%81%8D%E3%81%AF&diff=4939情報セキュリティインシデントが発生したときは2023-12-21T05:25:54Z<p>Fujimoto.miyuki: </p>
<hr />
<div>[[情報システムチーム]] > [[情報セキュリティインシデントが発生したときは]]<br />
<br />
{| class="wikitable"<br />
| [[In the case of information security incident|English]]<br />
|}<br />
<br />
__TOC__<br />
<br />
== 情報セキュリティインシデントとは ==<br />
<br />
情報セキュリティインシデントとはコンピュータの利用においてセキュリティ上の脅威となるような事象のことである。<br />
<br />
== 報告すべき事象 ==<br />
<br />
* PC、USBメモリ等の紛失<br />
* マルウェア等の感染<br />
** 不審な電子メールの添付ファイルの開封<br />
** 不審なURLリンクのクリック<br />
* サーバへの不正アクセス<br />
<br />
== 発生時にしていただく対応 ==<br />
<br />
* 初動対応<br />
** 所属組織の管理者への連絡([http://jimubu.adm.s.u-tokyo.ac.jp/inside/index.php/%E3%83%8D%E3%83%83%E3%83%88%E3%83%AF%E3%83%BC%E3%82%AF%E6%8B%85%E5%BD%93%E8%80%85%E4%B8%80%E8%A6%A7 ネットワーク担当者一覧](内部向け))<br />
** 総務担当および情報システムチーム(部局窓口部署)への連絡<br />
** PCや情報システムをネットワークから切断し証拠を保全<br />
* その後の対応<br />
** 発生事象の解析等への協力<br />
** UTokyo-CERTや本部への報告書作成への協力<br />
<br />
== 部局窓口部署 ==<br />
<br />
* 総務課総務チーム総務担当<br />
** 内線: 24005<br />
** mail: [mailto:shomu.s@gs.mail.u-tokyo.ac.jp shomu.s@gs.mail.u-tokyo.ac.jp]<br />
* 情報システムチーム<br />
** 内線: 23022<br />
** mail: [mailto:joho.s@gs.mail.u-tokyo.ac.jp joho.s@gs.mail.u-tokyo.ac.jp]<br />
<br />
<br />
[[Category:情報システムチーム]]</div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=%E6%95%99%E5%93%A1%E4%B8%80%E8%A6%A7%E3%81%AE%E7%B7%A8%E9%9B%86&diff=4883教員一覧の編集2023-09-07T05:41:24Z<p>Fujimoto.miyuki: </p>
<hr />
<div>[[情報システムチーム]] > [[教員一覧の編集]]<br />
<br />
{| class="wikitable"<br />
| [[Wi-Fi connection service|English]]<br />
|}<br />
<br />
__TOC__<br />
<br />
<br />
<br />
== 教員一覧の編集について ==<br />
<br />
理学系研究科ウェブサイト教員一覧のデータは教員本人がウェブ画面から掲載内容の編集をできるようになっています。そのためご自身での更新をお願いいたします。<br />
「編集権限の委譲」機能により代行者の理学系研究科アカウントのIDを登録することができ、研究室秘書の方等が編集を代行することが可能です。<br />
<br />
専攻・学科・研究施設 等のページに掲載される教員の氏名については、当該組織の事務担当にお問い合わせください。<br />
<br />
=== 編集できる項目 ===<br />
* メールアドレス<br />
* 居室<br />
* 電話番号<br />
* 写真<br />
* 研究分野<br />
* 研究テーマ<br />
* 研究内容の概要<br />
* キーワード<br />
* 研究室WEBサイト<br />
* Researcher ID<br />
* Researchmap<br />
<br />
以下の項目は一部の事務職員のみ編集できます。変更に際しては専攻施設事務の総務(人事)担当にご連絡ください。(事務の手続きで変更が行われます。)<br />
<br />
* 氏名<br />
* 職名<br />
* 所属<br />
* 研究者ビデオ<br />
<br />
== 準備 -編集の前に- ==<br />
<br />
編集画面接続のログイン認証には理学系研究科アカウントで発行されたクライアント証明書を使用します。あらかじめお使いのWebブラウザにクライアント証明書をインストールしてください。<br />
<br />
クライアント証明書の発行およびインストールについては'''[http://jimubu.adm.s.u-tokyo.ac.jp/public/index.php/%E7%90%86%E5%AD%A6%E7%B3%BB%E7%A0%94%E7%A9%B6%E7%A7%91%E3%82%A2%E3%82%AB%E3%82%A6%E3%83%B3%E3%83%88 理学系研究科アカウント]'''のページのクライアント証明書の項目を参照してください。<br />
<br />
== 編集の手順 ==<br />
<br />
=== 教員一覧の編集画面へアクセス ===<br />
<br />
<br />
'''[https://apps.adm.s.u-tokyo.ac.jp/WEB_people/ 理学系WEBサイト教員一覧編集]'''<br />
<br />
<br />
=== 教員一覧データ編集ページ へ移動 ===<br />
<br />
理学系WEBサイト教員一覧編集ページの「ご自身のデータ編集はこちらからどうぞ」をクリックして教員一覧データ編集ページに移動してください。 <br />
:[[ファイル:教員一覧の編集_画像3.png|border|600px]]<br />
<br />
=== データの編集 ===<br />
<br />
教員一覧データ編集ページでご自身の情報がリストアップされていることを確認し、編集します。<br />
:[[ファイル:教員一覧の編集_画像4.png|border|600px]] <br />
<br />
赤字で「一部事務職員のみ変更可」と記載されている項目についてはご自身での編集はできません。専攻施設事務の総務(人事)担当にご確認ください。<br />
<br />
:[[ファイル:教員一覧の編集_画像5.png|border|600px]]<br />
<br />
=== 編集の完了 ===<br />
<br />
入力、変更等必要な項目を編集し、最後に「送信」ボタンを押して編集を完了します。<br />
<br />
:[[ファイル:教員一覧の編集_画像6.png|border|600px]]<br />
<br />
「・更新しました。」のメッセージが表示されます。<br />
:[[ファイル:教員一覧の編集_画像7.png|border|600px]]<br />
<br />
<br />
編集後は、再度教員一覧からご自身のページにアクセスして、内容をご確認ください。<br />
<br />
<br />
== 編集権限の委譲について ==<br />
<br />
編集の画面から「編集権限の委譲」機能にて研究室秘書の方等を登録することにより、編集を代行させることが可能です。<br />
<br />
教員データについては委譲された方が自由に編集できますが、編集権限を委譲の設定は教員ご本人が登録・管理する必要があります。<br />
<br />
=== 編集権限の委譲の方法 ===<br />
<br />
研究室秘書等に権限を委譲する場合には、その方の共通IDを確認し、下図の画面で登録します。<br />
<br />
(教員ご本人のみ権限を変更できます。権限を委譲されて編集している方は権限の変更はできません。)<br />
:[[ファイル:教員一覧の編集_画像8.png|border|600px]]<br />
<br />
一度に5名まで設定できますが、それ以上設定する場合は複数回に分けて設定してください。<br />
<br />
理学系研究科アカウントが発行されていない方には編集権限移譲を設定できませんので理学系研究科アカウントの申請をしてください。</div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=%E6%95%99%E5%93%A1%E4%B8%80%E8%A6%A7%E3%81%AE%E7%B7%A8%E9%9B%86&diff=4882教員一覧の編集2023-09-07T05:40:57Z<p>Fujimoto.miyuki: </p>
<hr />
<div>[[情報システムチーム]] > [[教員一覧の編集]]<br />
<br />
{| class="wikitable"<br />
| [[Wi-Fi connection service|English]]<br />
|}<br />
<br />
__TOC__<br />
<br />
<br />
<br />
== 教員一覧の編集について ==<br />
<br />
理学系研究科ウェブサイト教員一覧のデータは教員本人がウェブ画面から掲載内容の編集をできるようになっています。そのためご自身での更新をお願いいたします。<br />
「編集権限の委譲」機能により代行者の理学系研究科アカウントのIDを登録することができ、研究室秘書の方等が編集を代行することが可能です。<br />
<br />
専攻・学科・研究施設 等のページに掲載される教員の氏名については、当該組織の事務担当にお問い合わせください。<br />
<br />
=== 編集できる項目 ===<br />
* メールアドレス<br />
* 居室<br />
* 電話番号<br />
* 写真<br />
* 研究分野<br />
* 研究テーマ<br />
* 研究内容の概要<br />
* キーワード<br />
* 研究室WEBサイト<br />
* Researcher ID<br />
* Researchmap<br />
<br />
以下の項目は一部の事務職員のみ編集できます。変更に際しては専攻施設事務の総務(人事)担当にご連絡ください。(事務の手続きで変更が行われます。)<br />
<br />
* 氏名<br />
* 職名<br />
* 所属<br />
* 研究者ビデオ<br />
<br />
== 準備 -編集の前に- ==<br />
<br />
編集画面接続のログイン認証には理学系研究科アカウントで発行されたクライアント証明書を使用します。あらかじめお使いのWebブラウザにクライアント証明書をインストールしてください。<br />
<br />
クライアント証明書の発行およびインストールについては'''[http://jimubu.adm.s.u-tokyo.ac.jp/public/index.php/%E7%90%86%E5%AD%A6%E7%B3%BB%E7%A0%94%E7%A9%B6%E7%A7%91%E3%82%A2%E3%82%AB%E3%82%A6%E3%83%B3%E3%83%88 理学系研究科アカウント]'''のページのクライアント証明書の項目を参照してください。<br />
<br />
== 編集の手順 ==<br />
<br />
=== 教員一覧の編集画面へアクセス ===<br />
<br />
<br />
'''[https://apps.adm.s.u-tokyo.ac.jp/WEB_people/ 理学系WEBサイト教員一覧編集]'''<br />
<br />
=== 教員一覧データ編集ページ へ移動 ===<br />
<br />
理学系WEBサイト教員一覧編集ページの「ご自身のデータ編集はこちらからどうぞ」をクリックして教員一覧データ編集ページに移動してください。 <br />
:[[ファイル:教員一覧の編集_画像3.png|border|600px]]<br />
<br />
=== データの編集 ===<br />
<br />
教員一覧データ編集ページでご自身の情報がリストアップされていることを確認し、編集します。<br />
:[[ファイル:教員一覧の編集_画像4.png|border|600px]] <br />
<br />
赤字で「一部事務職員のみ変更可」と記載されている項目についてはご自身での編集はできません。専攻施設事務の総務(人事)担当にご確認ください。<br />
<br />
:[[ファイル:教員一覧の編集_画像5.png|border|600px]]<br />
<br />
=== 編集の完了 ===<br />
<br />
入力、変更等必要な項目を編集し、最後に「送信」ボタンを押して編集を完了します。<br />
<br />
:[[ファイル:教員一覧の編集_画像6.png|border|600px]]<br />
<br />
「・更新しました。」のメッセージが表示されます。<br />
:[[ファイル:教員一覧の編集_画像7.png|border|600px]]<br />
<br />
<br />
編集後は、再度教員一覧からご自身のページにアクセスして、内容をご確認ください。<br />
<br />
<br />
== 編集権限の委譲について ==<br />
<br />
編集の画面から「編集権限の委譲」機能にて研究室秘書の方等を登録することにより、編集を代行させることが可能です。<br />
<br />
教員データについては委譲された方が自由に編集できますが、編集権限を委譲の設定は教員ご本人が登録・管理する必要があります。<br />
<br />
=== 編集権限の委譲の方法 ===<br />
<br />
研究室秘書等に権限を委譲する場合には、その方の共通IDを確認し、下図の画面で登録します。<br />
<br />
(教員ご本人のみ権限を変更できます。権限を委譲されて編集している方は権限の変更はできません。)<br />
:[[ファイル:教員一覧の編集_画像8.png|border|600px]]<br />
<br />
一度に5名まで設定できますが、それ以上設定する場合は複数回に分けて設定してください。<br />
<br />
理学系研究科アカウントが発行されていない方には編集権限移譲を設定できませんので理学系研究科アカウントの申請をしてください。</div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=%E7%90%86%E5%AD%A6%E7%B3%BB%E7%A0%94%E7%A9%B6%E7%A7%91%E3%82%A2%E3%82%AB%E3%82%A6%E3%83%B3%E3%83%88&diff=4653理学系研究科アカウント2022-05-24T02:56:30Z<p>Fujimoto.miyuki: /* インストール方法 */</p>
<hr />
<div>[[情報システムチーム]] > [[理学系研究科アカウント]]<br />
<br />
{| class="wikitable"<br />
| [[School of Science account|English]]<br />
|}<br />
<br />
__TOC__<br />
<br />
== 用途 ==<br />
理学系研究科認証システムが発行しているクライアント証明書(ユーザ証明書)は、ユーザIDを確認し、データを保護したり、<br />
またはセキュリティで保護されたネットワーク接続を提供するために利用されています。<br />
<br>例えば、無線LAN接続に利用することで、どこで接続しても自分の所属する専攻や研究室のネットワークに直接接続されるようになっています。<br><br />
また、クライアント証明書をWebブラウザにインストールすることで、特定のWebページを表示するための鍵の役割も果たします。<br />
<br><br />
<br><br />
現在は以下のサービスで利用しています。<br />
*[[無線LAN接続サービス]]<br />
*[[VPN接続サービス]]<br />
<!-- *[[SSL-VPN接続サービス]] --><br />
*[[ファイル転送サービス|ファイル転送サービス]]<br />
*[[端末管理システム]]<br />
<!-- *[http://jimubu.adm.s.u-tokyo.ac.jp/inside/index.php/%E3%83%9E%E3%82%A4%E3%82%AF%E3%83%AD%E3%82%BD%E3%83%95%E3%83%88EES%E3%83%A9%E3%82%A4%E3%82%BB%E3%83%B3%E3%82%B9 マイクロソフトEESライセンス](内部向け) --><br />
*[https://meeting.adm.s.u-tokyo.ac.jp 会議資料サイト]<br />
*[https://lms.adm.s.u-tokyo.ac.jp ラーニングサイト]<br />
*[[教員一覧の編集]]<br />
<!-- *[http://www.s.u-tokyo.ac.jp/ja/people/ 教員一覧] の編集 --><br />
<br />
<!----><br />
<br />
'''理学系研究科アカウントはUTokyo Accountとは異なります。'''<br />
<br />
全学のアカウントであるUTokyo Accountについては以下の情報システム本部のページを参照してください。<br />
<br />
* [http://www.u-tokyo.ac.jp/ja/administration/dics/service/account.html UTokyo Account]<br />
<br />
== 申請方法 ==<br />
必ず受け入れ部署・専攻施設の受入担当者の方が申請してください。<br />
<br />
理学系研究科アカウント申請用フォームが[https://lms.adm.s.u-tokyo.ac.jp/course/view.php?id=105 理学系研究科事務部ポータル]の各種申請用URL一覧にございます。<br />
<br />
<!-- <br />
<br />
旧(2021/4/11まで)<br />
=== 理学系研究科が本務の教職員および学生の申請 ===<br />
個別の申請は不要です。<br />
所属の専攻施設の事務室でアカウント用紙を配布しています。<br />
<br />
<br />
=== 東京大学に在籍しているが理学系研究科以外が本務の教職員などの申請 ===<br />
<br />
東京大学に在籍している(人事情報が登録されている)方で理学系研究科以外が本務の方については、<br />
こちらで人事情報が確認できませんので以下の情報を各専攻施設の事務室よりご連絡ください。<br />
<br />
・共通ID<br />
・氏名<br />
・所属<br />
・身分(教授、研究員、学生、etc)<br />
・在籍開始日(着任日)<br />
・在籍終了予定日(任期のある場合)<br />
<br />
--><br />
<br />
<!--<br />
ここではアカウントの発行の申請方法についての全体的な説明します。<br />
<br />
専攻施設ごとの申請方法については以下のページを参照してください。<br />
* [[初めて理学系研究科のサービスを利用される方へ#理学系研究科アカウントの取得]]<br />
<br />
=== 理学系研究科が本務の教職員などの申請 ===<br />
<br />
理学系研究科が本務で身分が、常勤の教員・職員、特任の教員・職員・研究員、特任以外の研究員で教授会で受け入れ手続きがされている方は以下の情報を各専攻施設管理者よりご連絡ください。<br />
これらの利用者については今後人事異動に合わせて一括でアカウントを作成できるように準備中です。<br />
<br />
・氏名<br />
・所属<br />
・身分(教授、研究員、etc)<br />
<br />
=== その他の利用者の申請 ===<br />
<br />
上記以外の利用者については東京大学の構成員として人事情報システムへの登録を行う必要があります。<br />
客員共同研究員の受け入れ手続きなどの適切な手続きを行ってください。<br />
<br />
上記以外の利用者についてはゲストとして人事情報の登録を行う必要がありますので、<br />
各専攻施設管理者より以下の情報をご連絡ください。<br />
<br />
ゲスト登録は一ヶ月以上在籍される場合に登録を行っています。<br />
<br />
将来的に上記の身分で着任予定の場合でも在籍開始日より前にアカウントを取得したい場合にはゲストとしての登録が必要です。<br />
<br />
人事情報の登録には1~2日程度かかるため、理学系研究科アカウントの発行はそれ以降となります。<br />
<br />
・氏名<br />
・フリガナ<br />
・所属<br />
・身分(教授、研究員、etc)<br />
・生年月日<br />
・性別<br />
・国籍(外国籍の場合)<br />
・在籍開始日(着任日)<br />
・在籍終了予定日(任期のある場合)<br />
<br />
=== 学生の申請 ===<br />
<br />
学生については個別の申請は不要です。<br />
入学・進学時に一括でアカウントを作成し、専攻事務室で配布しています。<br />
--><br />
<br />
== クライアント証明書(ユーザ証明書) ==<br />
アカウントが発行されると、クライアント証明書をダウンロードして使用することができます。<br />
<br />
=== ダウンロード方法 ===<br />
<br />
以下のページの操作手順に従って理学系研究科の利用者メニューからクライアント証明書をダウンロードしてください。理学系研究科アカウントのパスワード変更およびパスワードをリセットするときに使用するメールアドレスの登録もこちらから行えます。<br />
<br />
* [[クライアント証明書のダウンロード]]<br />
<br />
<!--<br />
<span style="color: red;">※以下の操作手順は現在利用中の理学系研究科アカウントのダウンロード手順です。2017年5月31日に切り替えるとなる新しい理学系研究アカウントの操作手順はこちらの[[クライアント証明書のダウンロード]]のページを参照してください。</span><br />
<br />
認証システムサイト [https://sds.adm.s.u-tokyo.ac.jp/user/ 認証システム(ユーザ向けログインページ)] にログインしてダウンロードします。<br />
<br />
*[[認証システムの操作手順]]<br />
**[[認証システムの操作手順#証明書のダウンロード|証明書のダウンロード]]<br />
**[[認証システムの操作手順#パスワードの変更|パスワードの変更]]<br />
--><br />
<br />
=== インストール方法 ===<br />
<br />
;OS にインストール<br />
無線LAN接続を利用するには、お使いの端末のOSにインストールする必要があります。<br /><br />
OSにインストールすることで、クライアント証明書を用いて認証を行うウェブサイトへのアクセスも可能となります。<br />
<br />
*ダウロードしたクライアント証明書をダブルクリックすると、「証明書のインポート ウィザード」が起動します。<br />
*ウィザードの指示に従ってインポートを完了してください。※パスワードの入力が必要です。<br />
:以下を参照ください<br />
::[[Windows 8.1 の無線設定例#証明書のインストール|Windows 8.1]]<br />
::[[Windows 7 の無線設定例#証明書のインストール|Windows 7]]<br />
::[[Mac OS X の無線設定例#証明書のインストール|Max OS X]]<br />
::[[iPad の無線設定例#証明書のインストール|iPhone, iPad]]<br />
::[[Android の無線設定例#証明書のインストール|Android]]<br />
::[[Linux の無線設定例#証明書のインストール|Linux]]<br />
<!--<br />
::[[Windows XP の無線設定例#証明書のインストール|Windows XP]]<br />
--><br />
<br />
<!--<br />
;Webブラウザにインストール<br />
クライアント証明書を用いて認証を行うウェブサイトにアクセスするには、お使いのWebブラウザにインストールする必要があります。<br />
<br />
:'''Microsoft Edge'''<br />
:*OSにインストールすると、自動的にWebブラウザ上でも機能します。<br />
<br />
:'''Google Chrome'''<br />
:*OSにインストールすると、自動的にWebブラウザ上でも機能します。<br />
<br />
:'''Safari'''<br />
:*OSにインストールすると、自動的にWebブラウザ上でも機能します。<br />
<br />
:'''Firefox'''<br />
:*Webブラウザで上部右端の「アプリケーションメニューボタン」をクリックしてください。<br />
:*:[[ファイル:firefox-cer1.png|500px]]<br />
:*「オプション」をクリックしてください。<br />
:*:[[ファイル:firefox-cer2.png|250px]]<br />
:*「プライバシーとセキュリティ」パネル → 画面を一番下までスクロール →「証明書を表示」ボタンの順に進んでください。<br />
:*:[[ファイル:firefox-cer3.png|600px]]<br />
:*「あなたの証明書」タブにて「インポート」ボタンを押し、ダウンロードしたクライアント証明書をインポートしてください。<br />
:*:[[ファイル:firefox-cer4.png|600px]]<br />
<br />
<br />
:'''Google Chrome'''<br />
:*Webブラウザで「オプション」を開いてください。<br />
:*「高度な設定」項目→「HTTPS/SSL」項目→「証明書の管理」ボタン の順に進んでください。<br />
:*:[[ファイル:01_chrome_ssl.jpg|400px]]<br />
:*「個人」タブにて「インポート」ボタンを押し、ダウンロードしたクライアント証明書をインポートしてください。<br />
:*:[[ファイル:02_chrome_ssl.jpg|400px]]<br />
<br />
<br />
:'''Opera'''<br />
:*Webブラウザで「設定」を開いてください。<br />
:*「詳細設定」タブ→「セキュリティ」項目→「証明書の管理」ボタン の順に進んでください。<br />
:*:[[ファイル:01_opera_ssl.jpg|400px]]<br />
:*「個人証明書」タブにて「インポート」ボタンを押し、ダウンロードしたクライアント証明書をインポートしてください。<br />
:*:[[ファイル:02_opera_ssl.jpg|400px]]<br />
--><br />
<br />
== よくある質問と答え(FAQ) ==<br />
=== 身分が変わった場合の対応について ===<br />
* Q. 昨年度まで学部生として在籍していましたが、今年度より大学院生として在籍しています。この場合の理学系研究科アカウントはどうなりますか。<br />
** A: クライアント証明書の有効期限は在籍期間までとなっていますので、学部生の時にダウンロードしたクライアント証明書は失効してしまいます。理学系研究科アカウントは新たに利用期限を延長しますので(設定後にアナウンスをします)、既にお持ちのアカウントで再度認証システムにログインしクライアント証明書を発行することが可能です。<br />
* Q. 昨年度まで大学院生として在籍していましたが、今年度より教職員(もしくは研究員)として在籍しています。この場合の理学系研究科アカウントはどうなりますか。<br />
** A: 学生と教職員では共通IDが異なります。新たに教職員用の理学系研究科アカウントを発行しますので、上記の手順にしたがってアカウントの発行を申請してください。<br />
<br />
=== Internet Explorer でエラーになる ===<br />
* Q. 理学系研究科アカウントで証明書を取得インストールし無線LANにも正常に接続できますが、証明書による認証が必要なウェブサイトにInternet Explorerで接続できません<br />
** A: インターネットオプションの詳細設定でセキュリティに問題のある古い設定「SSL 2.0 を使用する」にチェックが入っていると証明書による認証がうまくいかない場合があります。<br />
<br />
[[Category:情報システムチーム]]</div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=%E7%90%86%E5%AD%A6%E7%B3%BB%E7%A0%94%E7%A9%B6%E7%A7%91%E7%AD%89_%E4%BA%8B%E5%8B%99%E9%83%A8&diff=4633理学系研究科等 事務部2022-04-13T04:06:51Z<p>Fujimoto.miyuki: </p>
<hr />
<div>== 総務課 ==<br />
* [https://jimubu.adm.s.u-tokyo.ac.jp/inside/ 内部向けページへ]<br />
<br />
== 経理課 ==<br />
<br />
== 学務課 ==<br />
理学系研究科・理学部学務業務全般に関するお問い合わせは、 kyoumu.s@gs.mail.u-tokyo.ac.jpまでお願い致します。 <br />
<br />
連絡先:03-5841-4008 (内線24008) 理学部1号館東棟275号室 <br />
<br />
【学生支援担当】<br />
<br />
1.ティーチングアシスタント[東大HP][https://www.a.u-tokyo.ac.jp/cstudents/TA/TA-12j.pdf TA(ティーチング・アシスタント)] [便利帳][[https://www.ut-portal.u-tokyo.ac.jp/wiki/index.php/TA%EF%BC%88%E3%83%86%E3%82%A3%E3%83%BC%E3%83%81%E3%83%B3%E3%82%B0%E3%83%BB%E3%82%A2%E3%82%B7%E3%82%B9%E3%82%BF%E3%83%B3%E3%83%88%EF%BC%89 TA(ティーチング・アシスタント)]<br />
<br />
2.博士支援関係<br />
<br />
3.ジュニアスタッフ[https://www.u-tokyo.ac.jp/ja/students/welfare/h02_07.html]学生申請はこちら[2]の様式をダウンロードしてください。[https://webfs.adm.u-tokyo.ac.jp/public/0h7gwAyJooBADu0B_6d9XAvfBSbOQ3I8z1kysSXiyY7P]<br />
<br />
4.野外実習(学部生のみ)<br />
<br />
5.授業評価アンケート<br />
<br />
6.進路状況調査<br />
<br />
【学部担当】<br />
<br />
【大学院担当】<br />
<br />
== 関連部署 ==<br />
<br />
*[[情報システムチーム]]<br />
*[[環境安全管理室]]</div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=How_to_use_Webex_Meetings&diff=4432How to use Webex Meetings2021-09-02T02:53:40Z<p>Fujimoto.miyuki: /* Reports */</p>
<hr />
<div>[[Information Technology Team]] > [[Collaboration tool]] > [[How to use Webex Meetings]]<br />
<br />
{| class="wikitable"<br />
| [[Webex Meetingsの利用方法|日本語]]<br />
|}<br />
<br />
__TOC__<br />
<br />
<br />
== Roles ==<br />
<br />
Webex Meetings has the following roles.<br />
<br />
; '''Host'''<br />
: They can start / end a meeting and assign users to “Presenter. ” <br />
: They can also mute / unmute microphones of participants, but participants can cancel it themselves.<br />
; '''Cohosts'''<br />
: In addition to closing the event, they can set presenter privileges, control breakout sessions, and move participants to and from the lobby. <br />
: They can also set the participant's microphone mute, but they can also unmute it themselves. <br />
: Compared to the host, you can't control the recording and start of the event, but the rest is pretty much the same.<br />
; '''Presenter'''<br />
: They can share the contents, and use a poll to create and share questionnaires.<br />
: If the host has chosen the setting “Anyone Can Share,” the participant who shared the content automatically becomes the presenter. <br />
: When “Anyone can share” is on, any participant can share content in the meeting.<br />
: When “Anyone can share” is off, only presenter set up by the host / Cohosts will be able to share content and manage polling.<br />
; '''Participants'''<br />
: They can mute / unmute the microphone and send the camera image. They can chat with other participants and the host.<br />
<br />
<br />
== Screen composition ==<br />
<br />
When you enter the conference room, the following screen will be displayed (It looks different if another participant is already in the room).<br />
<br />
[[ファイル:Webex_meeting_entryview.png|500px]]<br />
<br />
Buttons are lined up at the bottom of the screen. Hover the mouse over the button to display the name. We will explain from left to right.<br />
<br />
[[ファイル:Webex_meeting_entryview_numbering.png|500px]]<br />
<br />
; '''(1) Connect Audio'''<br />
: If you want to join the meeting with your audio muted, click '''Mute'''.<br />
: You'll see '''Unmute''' when your microphone is muted. Click Unmute when you want to speak in the meeting.<br />
: Mute your microphone (make the icon '''Unmute''') when you don’t speak. Unexpected sounds may be leaked to other participants if you do not mute the mic.<br />
: While the Webex window is active, you can only unmute while holding down the spacebar (releasing the spacebar will mute it).<br />
; '''(2) Start Your Video'''<br />
: If you want to join the meeting with your video turned off, click '''Stop video'''.<br />
: You'll see '''Start video''' when your video is turned off. Click Start video when you want to show your video.<br />
: If the connection environment is unstable, stop the video (make the icon '''Start video''').<br />
; '''(3) Share Content'''<br />
: Share your screens to share materials with other participants.<br />
: You can share your PC screen or share specific application windows.<br />
: It is also used to show a PowerPoint document at hand, to show a video, and to show your writing by connecting to a OH camera, etc. There is also a whiteboard function, so you can share material you have handwritten on your device.<br />
; '''(4) Record meeting (Host only)'''<br />
: You can record your meeting.<br />
: You can save it to the cloud (on the Webex server) or your computer, but sometimes it does not allow you to save it to your computer, depending on the setting.<br />
; '''(5) Breakout Sessions (Host or Cohosts only)'''<br />
: You can control breakout sessions.<br />
; '''(6) Other options'''<br />
: There are other options here.<br />
; '''(7) Leave'''<br />
: Leave the conference room.<br />
; '''(8) Participants''' <br />
: Press the participant button to display a list of participants.<br />
: In the participant list, you can hover your mouse over each name to send a direct message to that participant or to make that participant leave the meeting from a pull-down menu.<br />
; '''(9) Chat'''<br />
: Pressing the chat button will bring up a chat window where you can send a message to everyone or a specific person.<br />
; '''(10) Panel options'''<br />
: Pressing the button to display Notes window or Polls window.<br />
<br />
== Sign in ==<br />
<br />
# Access https://utokyo-science.webex.com/ .<br />
# Click on “Sign in”<br />
# Enter 10-digit UTokyo Common ID@s.u-tokyo.ac.jp in mail address and click on “Next”<br />
#* If your 10-digit UTokyo Common ID is 1234567890, your Webex login mail address is 1234567890@s.u-tokyo.ac.jp .<br />
#* You will be authenticated using client certificate of the School of Science.<br />
<br />
== Initial settings on first sign in ==<br />
<br />
# Configure Personal Room name, Personal Room link and Host PIN in Preferences -> My Personal Room.<br />
<br />
<br />
== Schedule a meeting in the future ==<br />
<br />
# Click on “Schedule” on the home screen to set the meeting topic, password, date, time, and attendees.<br />
#* '''Meeting type''' : Select the type of this meeting.<br />
#*; Webex Meetings Pro Meeting<br />
#*: Select this for normal lectures and meetings.<br />
#*: You can record the meeting on the server, connect a video conferencing system (Polycom, etc.), and use the breakout session feature and lobby.<br />
#*; '''Webex Meetings Encrypted Meeting'''<br />
#*: You can hold a meeting with End-to-End Encryption enabled.<br />
#*: After the audio and video are encrypted at the participants, the communication is not decrypted even at the intermediate Webex server, but only at the other participants.<br />
#*: You will not be able to record the meeting on the server, or participate via video conferencing system (Polycom, etc.) or phone.<br />
#* '''Meeting topic''' : Enter the name of this meeting. This is the required item.<br />
#* '''Meeting password''' : An arbitrary string of characters is displayed, but can be changed.<br />
#* '''Date and time''' : The most recent time you opened this screen is displayed, but you can change it by pressing the symbol on the far right. You can also choose to repeat it. If you check the Recurrence checkbox, you will see an item to set about the repetition rules.<br />
#* '''Attendees''' : Enter your email address here. An invitation email will be automatically sent to the participants set here when this entire setup is completed.<br />
#* '''Show advanced options''' : You can set the audio connection options, discussion items, and scheduling options. For example, you can start recording automatically, allow participants to join before the host, register attendees, and set up reminder emails.<br />
# After finishing settings, click on “Schedule”. You will obtain a meeting number.<br />
#* At the same time, participants obtain the invitation email.<br />
#* You can add other participants to the meeting by sharing the meeting link, meeting number and password. However, do not let participants know the host key.<br />
<br />
== Start a meeting ==<br />
<br />
'''To start a meeting, the host must operate the Webex system.'''<br />
<br />
There are two kinds of meetings: Scheduled meeting and Instant meeting.<br />
<br />
=== Scheduled meeting ===<br />
<br />
To start a scheduled meeting, locate your meeting in the “Upcoming Meetings” section on the home screen and select “Start”. <br />
<br />
Check the connected devices and audio on the preview screen, and select the “Start meeting” button.<br />
<br />
=== Instant meeting (Personal Room) ===<br />
<br />
To hold an instant meeting, click the “Start a Meeting” on the home screen. You will immediately move to the preview screen, where you can start the meeting by clicking “Start a Meeting”. <br />
<br />
Invite participants to the meeting by sharing the URL displayed below the “Personal Room” or the meeting number. You can check your meeting number by selecting “More ways to join.”<br />
<br />
=== Video conferencing system ===<br />
<br />
# Call '''210.4.202.4''' from your video conferencing system.<br />
# You will hear an announcement asking you to enter the meeting number. Enter the meeting number that was generated when the meeting was scheduled, and enter '''#''' at the end.<br />
#If the meeting has not yet started, an announcement will be made asking you to enter the host key. Enter the host key that was generated when the meeting was scheduled, and enter '''#''' at the end.<br />
#* By entering the host key, you are “starting” the conference.<br />
<br />
== Join a meeting ==<br />
<br />
# Open your email invite, and click "Join meeting" will open the default browser and launch the Webex Meetings application.<br />
# Enter your name and email address, and click "Next" to move to the preview window. <br />
# In the preview window, you can make sure your audio, microphone, and camera settings. This is where you can toggle the settings for which equipment you want to use for audio and microphone, such as if you are wearing a headset. If it doesn't work here, you can change it after you join the meeting.<br />
#* If you don't see anything on the preview window, your camera may not be recognized, so check the camera settings in the bottom corner.<br />
#* Check here if the microphone can be heard well. If the indicator below the microphone responds when you play a sound, it is picking up the sound.<br />
# The microphone and video buttons on the screen allow you to un-mute/set and stop/start the video, respectively. The default setting is to hear sound and see the video.<br />
# Click "Join Meeting" to join the meeting. If you are the host, you can start the meeting.<br />
# If you are not the host of the meeting, you cannot join the meeting even if the time has passed. (You can also set it so that the host can enter the room before the meeting starts.<br />
<br />
=== Video conferencing system ===<br />
<br />
# Call '''210.4.202.4''' from your video conferencing system.<br />
# You will hear an announcement asking you to enter the meeting number. Enter the meeting number sent to you by the host, and enter '''#''' at the end.<br />
# If the meeting has a password, you will hear an announcement asking you to enter the password. Enter the password sent to you by the host, and then enter '''#''' at the end.<br />
#* If the conference has not started, you will be disconnected automatically.<br />
<br />
<br />
== Features for the Webex Meetings ==<br />
<br />
=== Features for host and participants ===<br />
<br />
==== Screen sharing ====<br />
When you click on“Share”, the screen options to share will appear. Select the one you want to share and start sharing the screen.<br />
<br />
[[ファイル:Webex_share_en.png|500px]]<br />
<br />
When “Screen 1” is selected, a screen which the person is literally looking at is shared with everyone (If there are multiple screens such as when using a multi-monitor, the number of options increases like “Screen 1,” “Screen 2,” ...).<br />
<br />
The currently open window/app is also displayed as an option. You can share a specific window/app to share. If you don’t want participants to see the whole screen, select only the window/app you want to share.<br />
<br />
If you select “New Whiteboard”, a whiteboard that participants can draw freely will be shared with everyone.<br />
<br />
If you select “Optimize for mothion and video” from the drop-down menu, you will see a checkbox “Share your computer audio.” If you check this, you can share the audio of your computer.<br />
<br />
==== Detailed Settings for Speaker, Microphone and Camera ====<br />
<br />
[[ファイル:Webex_config_sound_en.png|300px|baseline|border]] [[ファイル:Webex_config_camera_en.png|300px|baseline|border]]<br />
<br />
Click “Other Options” and then “Speakers, Microphones, Cameras” to set and check the speaker, microphone and camera.<br />
<br />
[[ファイル:Webex_config_sound_setting_en.png|400px|baseline]] [[ファイル:Webex_config_camera_setting_en.png|400px|baseline]]<br />
<br />
* '''Speaker''' : You can select the speaker you want to use (You will have multiple choices in case you have a separate speaker on your PC. Select the one you want). Click “Test” to hear a confirmation sound.<br />
* '''Microphone''' : You can select the microphone you want to use (You will have multiple choices in case you have a separate microphone on your PC. Select the one you want). If the microphone properly collects sound, the meter below will oscillate. Check “Automatically adjust volume” box if necessary.<br />
* '''Camera''' : You can select the camera you want to use (You will have multiple choices in case you have a separate camera on your PC. Select the one you want). A preview of the camera is displayed down below. You can set virtual or blurred backgrounds, but '''some devices with low performance may not be able to set virtual backgrounds'''.<br />
<br />
==== Participants ====<br />
<br />
Select “Participants” will bring up a screen where you can see a list of participants.<br />
<br />
[[ファイル:Webex_participants_host_en.png|300px|border|top]] [[ファイル:Webex_participants_attendee_en.png|300px|border|top]]<br />
<br />
The left side shows the host’s view, and the right side the participant’s view.<br />
<br />
* '''Raise / Lower hand icon''': When the participants (other than the host) press the Raise hand icon, they can raise their hands. The host can check who is raising a hand. In the figure above, the test user is raising their hand.<br />
* '''Microphone icon''': Participants with a red microphone icon have their microphones muted. The host can also mute participants’ microphones. In the above figure, the microphones of the test host and test user are muted.<br />
<br />
You can also search and sort the participants.<br />
<br />
==== Chat ====<br />
<br />
Open “Chat” panel to enable text chat. You cannot read the chat history before you join.<br />
<br />
[[ファイル:Webex_chat_en.png|border|300px]]<br />
<br />
* '''Recipient''': Select the recipient of the message. If you select “Everyone”, it will be sent to everyone.<br />
<br />
==== Q&A ====<br />
<br />
To open the Q&A panel, click Panel options and select “Q&A”.<br />
<br />
[[ファイル:Webex_qa_host.png]] [[ファイル:Webex_qa_participant.png]]<br />
<br />
* The left side shows the host's view, and the right side the participant's view. When the answers to the questions are ready, both the questions and answers are shared with all participants. Participants who joined the event in the middle can also read the past Q&A.<br />
* You can select who you'd like to ask from the dropdown menu.<br />
* As a host, cohost, or presenter, when you click “Send Privately,” you can choose to “Answer privately,” “Defer,” or “Dismiss.” Responses that should not be shown to all participants can be “Answer privately,” while responses that need to be investigated and will take time to answer can be “Defer,” and so on.<br />
<br />
==== Breakout Sessions ====<br />
<br />
With the breakout session feature, you can create multiple breakout sessions in addition to the main meeting, and participants can scatter to their assigned breakout session to discuss or come back to the main meeting. Up to 100 breakout sessions can be created, and up to 100 participants can be assigned to each breakout session.<br />
<br />
'''The breakout session feature is not available in Webex Meetings Encrypted Meeting.'''<br />
<br />
Participants can move to the session by pressing the Join button. When they are done, they can press the Close button to return to the main meeting. (This action may be limited in behavior by the host.)<br />
<br />
[[ファイル:Webex_breakout_enter_en.png|border|300px]] [[ファイル:Webex_breakout_leave_en.png|border|300px]]<br />
<br />
If the host or a cohost has allowed participants to choose any session, click "Show all breakout sessions" in the participant panel and select the session you want to join.<br />
<br />
[[ファイル:Webex_breakout_enter_any_session_en.png|border|700px]]<br />
<br />
During the breakout session, participants can share video and screen images and chat with each other as in the main meeting (This is the same as the non-breakout session part.)<br />
<br />
In addition, you can ask for help from the host. If you ask for help, the host will be notified, and they may come to your session. If the host is joining one of the sessions, you cannot ask for help. Let's wait.<br />
<br />
[[ファイル:Webex_breakout_callhelp_en.png|border|300px]]<br />
<br />
For more information on host operations, see [[#Breakout Sessions (Host)]].<br />
<br />
==== Lobby ====<br />
<br />
If a meeting is locked and participants try to join, they will be moved to the lobby.<br />
<br />
'''In Webex Meetings Encrypted Meeting, participants cannot be moved to the lobby once they have entered the meeting room.'''<br />
<br />
[[ファイル:Webex_lobby_en.png|600px]]<br />
<br />
<br />
=== Specific features for host ===<br />
<br />
==== Breakout Sessions (Host) ====<br />
<br />
The host can set the number of breakout sessions, assign participants to breakout sessions, change the name of each breakout session, and set the time limit and countdown timer. '''The breakout session feature is not available in Webex Meetings Encrypted Meeting.'''<br />
<br />
* You can create up to 100 breakout sessions, and each breakout session can have up to 100 participants.<br />
* Breakout sessions can be set up when you schedule them, or you can activate them from the menu bar after the meeting has started.<br />
<br />
[[ファイル:Webex_enable_breakout_en.png|600px|border]]<br />
<br />
[[ファイル:Webex_enable_breakout_menubar_en.png|300px|border]]<br />
<br />
Click “Create Assignments” to open the manage breakout sessions window. In this window, you can check or change the participants' assignments to each breakout session, and add, delete, or rename breakout sessions.<br />
<br />
* Click “Settings” to allow participants to join or leave the breakout session (to go to the main meeting), or to set the time limit for the session and the countdown timer until the time expires.<br />
* Click “Reset” to start over from the setting of the number of breakouts. Any assignments you make manually will be overwritten.<br />
<br />
[[ファイル:Webex_breakout_manage_en.png|500px|border]]<br />
<br />
[[ファイル:Webex_breakout_setting_en.png|350px|border]] [[ファイル:Webex_breakout_reset_en.png|300px|border]]<br />
<br />
When you schedule a meeting, you can click “Preassign breakout sessions” to assign invitees to each breakout session; you can also import the assignments in a CSV file.<br />
<br />
[[ファイル:Webex_breakout_preassign1_en.png|600px|border]]<br />
<br />
[[ファイル:Webex_breakout_preassign2_en.png|350px|border]]<br />
<br />
[[ファイル:Webex_breakout_preassign3_en.png|750px|border]]<br />
<br />
Click “Start breakout sessions” to begin.<br />
* The list of participants will be divided into the main meeting and breakout sessions. The breakout sessions list the participants for each session.<br />
<br />
[[ファイル:Webex_breakout_participants_main_en.png|300px|border]] [[ファイル:Webex_breakout_participants_session_en.png|300px|border]]<br />
<br />
“Join” will appear in the list of breakout sessions in the Participants panel. Click on it to join any session.<br />
* To leave the session, click the red “Leave session” button below. You will be returned to the main meeting.<br />
<br />
If you are in the main meeting and help is requested from a breakout session, a window will pop up and you will be able to join that session.<br />
<br />
[[ファイル:Webex_breakout_helpcalled_en.png|300px|border]]<br />
<br />
During a breakout session, click the “Breakout sessions” at the bottom of the screen to change participant assignments or end the breakout session.<br />
* Click “Broadcast” to send a message to the participants of a particular session or all sessions.<br />
<br />
[[ファイル:Webex_breakout_exit_en.png|500px|border]]<br />
<br />
==== Lock meeting / Move to Lobby ====<br />
<br />
You can lock the meeting to prevent new participants from joining freely, for example, when holding a highly confidential meeting. '''In Webex Meetings Encrypted Meeting, participants cannot be moved to the lobby once they have entered the meeting room.'''<br />
* Attendees who attempt to join the meeting while it is locked will wait in the lobby.<br /><br />
[[ファイル:Webex_meeting_lock_en.png|250px]]<br />
<br />
==== Lower participant's hands ====<br />
<br />
You can lower the hands of the participants who raised their hands. You can also have everyone lower their hands at once when multiple people are raising their hands.<br />
<br />
Right-click on the participant raising their hand and select “Lower hand” or “Lower all hands.” <br />
<br />
[[ファイル:Webex_lower_hands_en.png|300px]]<br />
<br />
==== Mute all participants ====<br />
<br />
When scheduling a meeting, you can mute the participants when they join the meeting.<br />
<br />
After the meeting has started, you can still “Mute on entry” from the “Participant” menu.<br />
<br />
[[ファイル:Webex_mute_on_join_en.png|300px]]<br />
<br />
You can instantly mute all participants by clicking “Mute All” in the “Participant” menu or in the Participants panel.<br />
<br />
[[ファイル:Webex_all_mute_en.png|300px]]<br />
<br />
Uncheck the “Allow Attendees to Unmute Themselves” to prevent participants from unmuting themselves and starting to talk.<br />
<br />
[[ファイル:Webex_forced_mute_en.png|300px]]<br />
<br />
==== Restricting content sharing ====<br />
<br />
You can restrict content sharing to perticipants other than those assigned the role of “presenter” by the host. Unchecking “Anyone Can Share” in the “Participant” menu will prevent unexpected participants from sharing content.<br />
<br />
==== Entry and exit tone ====<br />
<br />
You can play a sound when a participant enters / exits the meeting. You can prevent unexpected participants from getting mixed in without your knowledge, but it can be annoying in a meeting with many participants. Set in “Entry and exit tone” at the time of scheduling, or set in “Entry and Exit Tone” in the “Participant” menu after the meeting starts.<br />
<br />
==== Assign privileges ====<br />
<br />
In the “Participant” menu, “Assign Privileges” allows you to set detailed privileges for each participant.<br />
<br />
[[ファイル:Webex_privilege_communication_en.png|500px]]<br />
<br />
[[ファイル:Webex_privilege_participant_en.png|500px]]<br />
<br />
==== Recordings ====<br />
<br />
By recording all the meetings and publishing them on ITC-LMS etc., you can use them as teaching materials for students with poor network communication conditions or for review.<br />
<br />
You can set “Automatic recording” when setting up the meeting, or you can record at any time during the meeting by clicking on the “Record” button.<br />
<br />
* Only the host can record. Cohosts are not allowed.<br />
* Recording is paused during breakout sessions.<br />
<br />
[[ファイル:Webex_meeting_auto_record_en.png|border|600px]]<br />
<br />
The recorded video file will be automatically saved in MP4 format and stored in the “Recordings” menu of the home screen. You can also download it or generate a password-protected link (URL) to share it.<br />
<br />
[[ファイル:Webex_meeting_record_1_en.png|border|500px]]<br />
<br />
[[ファイル:Webex_meeting_record_2_en.png|border|600px]]<br />
<br />
==== Reclaim host role ====<br />
<br />
If the host disconnects due to network trouble, etc., the host role is passed on to other participants. In such a case, you can reclaim the host role by following these steps.<br />
# Rejoining the meeting as a participant.<br />
# Click on the “Participant” menu, then choose “Reclaim Host Role.”<br />
# Type the 6 digit host key that was displayed when the meeting was created.<br />
<br />
When scheduling a meeting, set “Join before host” in “Scheduling options” to allow participants to enter the meeting room even if the host has not started the meeting. If the participant choose “Reclaim Host Role,” they can become the host and proceed with the meeting.<br />
<br />
[[ファイル:Webex_meetings_join_before_host_en.png|border|500px]]<br />
<br />
==== Reports ====<br />
<br />
You can download reports that have to do with usage, attendance. It takes time for the report to be created after the meeting is over.<br />
<br />
# Click your name in the upper-right of the home screen, and then select “My reports.”<br />[[ファイル:Webex_my_report_en.png|border|200px]]<br />
# Click “Usage Report.”<br />[[ファイル:Webex_my_report2_en.png|border|500px]]<br />
# Search for meetings that have been held. Enter the date and topic, and then click “Display Report.”<br />[[ファイル:Webex_my_report3_en.png|border|500px]]<br />
# The list of meetings is displayed. At this time, if it is displayed in the “Preliminary Usage Summary Report,” the report has not yet been generated properly. Please wait for it to appear in the “Final Usage Summary Report.” Click on the “Topic” of the meeting you want to check the contents of the report.<br />[[ファイル:Webex_my_report4_en.png|border|600px]]<br />
# The details of the meeting will be displayed. You can also click “Export Report” to download the displayed content as a CSV file.<br />[[ファイル:Webex_my_report5_en.png|border|700px]]<br />
<br />
=== Features for video conferencing systems ===<br />
When joining a meeting with a video conferencing system, the features are more limited than those of desktop apps and tablet / smartphone apps.<br />
<br />
==== Share content ====<br />
* When you start sharing a content from the video conferencing system, the content will be shared to the joining a host / participant from the Webex app.<br />
* When the host / participant joining from the Webex app start sharing a content, the content is also shared to the joining a host / participant from the video conferencing system.<br />
<br />
==== Mute / Unmute ====<br />
<br />
* '''In addition to mute or unmute from the video conferencing system to Webex, it is possible to mute the video conferencing system on the Webex side.'''<br />
* If you set “Mute All” or something similar on the host side, the video conferencing system will be muted on the Webex side.<br />
* To mute or unmute from the video conferencing system, enter '''*6''' on the dial pad.<br />
<br />
==== Raise / Lower hand ====<br />
<br />
* To raise or lower your hand from the video conference system, enter '''*3''' on the dial pad.<br />
<br />
==== Change screen layouts ====<br />
<br />
* To change the layout of the screen displayed on the main screen of the video conferencing system, enter '''2''' or '''8''' on the dial pad.<br />
<br />
==== Lock / Unlock meeting (Host only) ====<br />
<br />
* To lock or unlock the meeting from the video conferencing system, enter '''*5''' on the dial pad.<br />
<br />
==== Mute / Unmute all participants (Host only) ====<br />
<br />
* To mute all participants from the video conferencing system, enter '''##''' on the dial pad.<br />
* To unmute all participants from the video conferencing system, enter '''99''' on the dial pad.<br />
<br />
==== See Webex Meetings help ====<br />
<br />
* To play the operation help from the video conferencing system, enter '''**''' on the dial pad.</div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=How_to_use_Webex_Meetings&diff=4431How to use Webex Meetings2021-09-02T02:53:04Z<p>Fujimoto.miyuki: /* Reclaim host role */</p>
<hr />
<div>[[Information Technology Team]] > [[Collaboration tool]] > [[How to use Webex Meetings]]<br />
<br />
{| class="wikitable"<br />
| [[Webex Meetingsの利用方法|日本語]]<br />
|}<br />
<br />
__TOC__<br />
<br />
<br />
== Roles ==<br />
<br />
Webex Meetings has the following roles.<br />
<br />
; '''Host'''<br />
: They can start / end a meeting and assign users to “Presenter. ” <br />
: They can also mute / unmute microphones of participants, but participants can cancel it themselves.<br />
; '''Cohosts'''<br />
: In addition to closing the event, they can set presenter privileges, control breakout sessions, and move participants to and from the lobby. <br />
: They can also set the participant's microphone mute, but they can also unmute it themselves. <br />
: Compared to the host, you can't control the recording and start of the event, but the rest is pretty much the same.<br />
; '''Presenter'''<br />
: They can share the contents, and use a poll to create and share questionnaires.<br />
: If the host has chosen the setting “Anyone Can Share,” the participant who shared the content automatically becomes the presenter. <br />
: When “Anyone can share” is on, any participant can share content in the meeting.<br />
: When “Anyone can share” is off, only presenter set up by the host / Cohosts will be able to share content and manage polling.<br />
; '''Participants'''<br />
: They can mute / unmute the microphone and send the camera image. They can chat with other participants and the host.<br />
<br />
<br />
== Screen composition ==<br />
<br />
When you enter the conference room, the following screen will be displayed (It looks different if another participant is already in the room).<br />
<br />
[[ファイル:Webex_meeting_entryview.png|500px]]<br />
<br />
Buttons are lined up at the bottom of the screen. Hover the mouse over the button to display the name. We will explain from left to right.<br />
<br />
[[ファイル:Webex_meeting_entryview_numbering.png|500px]]<br />
<br />
; '''(1) Connect Audio'''<br />
: If you want to join the meeting with your audio muted, click '''Mute'''.<br />
: You'll see '''Unmute''' when your microphone is muted. Click Unmute when you want to speak in the meeting.<br />
: Mute your microphone (make the icon '''Unmute''') when you don’t speak. Unexpected sounds may be leaked to other participants if you do not mute the mic.<br />
: While the Webex window is active, you can only unmute while holding down the spacebar (releasing the spacebar will mute it).<br />
; '''(2) Start Your Video'''<br />
: If you want to join the meeting with your video turned off, click '''Stop video'''.<br />
: You'll see '''Start video''' when your video is turned off. Click Start video when you want to show your video.<br />
: If the connection environment is unstable, stop the video (make the icon '''Start video''').<br />
; '''(3) Share Content'''<br />
: Share your screens to share materials with other participants.<br />
: You can share your PC screen or share specific application windows.<br />
: It is also used to show a PowerPoint document at hand, to show a video, and to show your writing by connecting to a OH camera, etc. There is also a whiteboard function, so you can share material you have handwritten on your device.<br />
; '''(4) Record meeting (Host only)'''<br />
: You can record your meeting.<br />
: You can save it to the cloud (on the Webex server) or your computer, but sometimes it does not allow you to save it to your computer, depending on the setting.<br />
; '''(5) Breakout Sessions (Host or Cohosts only)'''<br />
: You can control breakout sessions.<br />
; '''(6) Other options'''<br />
: There are other options here.<br />
; '''(7) Leave'''<br />
: Leave the conference room.<br />
; '''(8) Participants''' <br />
: Press the participant button to display a list of participants.<br />
: In the participant list, you can hover your mouse over each name to send a direct message to that participant or to make that participant leave the meeting from a pull-down menu.<br />
; '''(9) Chat'''<br />
: Pressing the chat button will bring up a chat window where you can send a message to everyone or a specific person.<br />
; '''(10) Panel options'''<br />
: Pressing the button to display Notes window or Polls window.<br />
<br />
== Sign in ==<br />
<br />
# Access https://utokyo-science.webex.com/ .<br />
# Click on “Sign in”<br />
# Enter 10-digit UTokyo Common ID@s.u-tokyo.ac.jp in mail address and click on “Next”<br />
#* If your 10-digit UTokyo Common ID is 1234567890, your Webex login mail address is 1234567890@s.u-tokyo.ac.jp .<br />
#* You will be authenticated using client certificate of the School of Science.<br />
<br />
== Initial settings on first sign in ==<br />
<br />
# Configure Personal Room name, Personal Room link and Host PIN in Preferences -> My Personal Room.<br />
<br />
<br />
== Schedule a meeting in the future ==<br />
<br />
# Click on “Schedule” on the home screen to set the meeting topic, password, date, time, and attendees.<br />
#* '''Meeting type''' : Select the type of this meeting.<br />
#*; Webex Meetings Pro Meeting<br />
#*: Select this for normal lectures and meetings.<br />
#*: You can record the meeting on the server, connect a video conferencing system (Polycom, etc.), and use the breakout session feature and lobby.<br />
#*; '''Webex Meetings Encrypted Meeting'''<br />
#*: You can hold a meeting with End-to-End Encryption enabled.<br />
#*: After the audio and video are encrypted at the participants, the communication is not decrypted even at the intermediate Webex server, but only at the other participants.<br />
#*: You will not be able to record the meeting on the server, or participate via video conferencing system (Polycom, etc.) or phone.<br />
#* '''Meeting topic''' : Enter the name of this meeting. This is the required item.<br />
#* '''Meeting password''' : An arbitrary string of characters is displayed, but can be changed.<br />
#* '''Date and time''' : The most recent time you opened this screen is displayed, but you can change it by pressing the symbol on the far right. You can also choose to repeat it. If you check the Recurrence checkbox, you will see an item to set about the repetition rules.<br />
#* '''Attendees''' : Enter your email address here. An invitation email will be automatically sent to the participants set here when this entire setup is completed.<br />
#* '''Show advanced options''' : You can set the audio connection options, discussion items, and scheduling options. For example, you can start recording automatically, allow participants to join before the host, register attendees, and set up reminder emails.<br />
# After finishing settings, click on “Schedule”. You will obtain a meeting number.<br />
#* At the same time, participants obtain the invitation email.<br />
#* You can add other participants to the meeting by sharing the meeting link, meeting number and password. However, do not let participants know the host key.<br />
<br />
== Start a meeting ==<br />
<br />
'''To start a meeting, the host must operate the Webex system.'''<br />
<br />
There are two kinds of meetings: Scheduled meeting and Instant meeting.<br />
<br />
=== Scheduled meeting ===<br />
<br />
To start a scheduled meeting, locate your meeting in the “Upcoming Meetings” section on the home screen and select “Start”. <br />
<br />
Check the connected devices and audio on the preview screen, and select the “Start meeting” button.<br />
<br />
=== Instant meeting (Personal Room) ===<br />
<br />
To hold an instant meeting, click the “Start a Meeting” on the home screen. You will immediately move to the preview screen, where you can start the meeting by clicking “Start a Meeting”. <br />
<br />
Invite participants to the meeting by sharing the URL displayed below the “Personal Room” or the meeting number. You can check your meeting number by selecting “More ways to join.”<br />
<br />
=== Video conferencing system ===<br />
<br />
# Call '''210.4.202.4''' from your video conferencing system.<br />
# You will hear an announcement asking you to enter the meeting number. Enter the meeting number that was generated when the meeting was scheduled, and enter '''#''' at the end.<br />
#If the meeting has not yet started, an announcement will be made asking you to enter the host key. Enter the host key that was generated when the meeting was scheduled, and enter '''#''' at the end.<br />
#* By entering the host key, you are “starting” the conference.<br />
<br />
== Join a meeting ==<br />
<br />
# Open your email invite, and click "Join meeting" will open the default browser and launch the Webex Meetings application.<br />
# Enter your name and email address, and click "Next" to move to the preview window. <br />
# In the preview window, you can make sure your audio, microphone, and camera settings. This is where you can toggle the settings for which equipment you want to use for audio and microphone, such as if you are wearing a headset. If it doesn't work here, you can change it after you join the meeting.<br />
#* If you don't see anything on the preview window, your camera may not be recognized, so check the camera settings in the bottom corner.<br />
#* Check here if the microphone can be heard well. If the indicator below the microphone responds when you play a sound, it is picking up the sound.<br />
# The microphone and video buttons on the screen allow you to un-mute/set and stop/start the video, respectively. The default setting is to hear sound and see the video.<br />
# Click "Join Meeting" to join the meeting. If you are the host, you can start the meeting.<br />
# If you are not the host of the meeting, you cannot join the meeting even if the time has passed. (You can also set it so that the host can enter the room before the meeting starts.<br />
<br />
=== Video conferencing system ===<br />
<br />
# Call '''210.4.202.4''' from your video conferencing system.<br />
# You will hear an announcement asking you to enter the meeting number. Enter the meeting number sent to you by the host, and enter '''#''' at the end.<br />
# If the meeting has a password, you will hear an announcement asking you to enter the password. Enter the password sent to you by the host, and then enter '''#''' at the end.<br />
#* If the conference has not started, you will be disconnected automatically.<br />
<br />
<br />
== Features for the Webex Meetings ==<br />
<br />
=== Features for host and participants ===<br />
<br />
==== Screen sharing ====<br />
When you click on“Share”, the screen options to share will appear. Select the one you want to share and start sharing the screen.<br />
<br />
[[ファイル:Webex_share_en.png|500px]]<br />
<br />
When “Screen 1” is selected, a screen which the person is literally looking at is shared with everyone (If there are multiple screens such as when using a multi-monitor, the number of options increases like “Screen 1,” “Screen 2,” ...).<br />
<br />
The currently open window/app is also displayed as an option. You can share a specific window/app to share. If you don’t want participants to see the whole screen, select only the window/app you want to share.<br />
<br />
If you select “New Whiteboard”, a whiteboard that participants can draw freely will be shared with everyone.<br />
<br />
If you select “Optimize for mothion and video” from the drop-down menu, you will see a checkbox “Share your computer audio.” If you check this, you can share the audio of your computer.<br />
<br />
==== Detailed Settings for Speaker, Microphone and Camera ====<br />
<br />
[[ファイル:Webex_config_sound_en.png|300px|baseline|border]] [[ファイル:Webex_config_camera_en.png|300px|baseline|border]]<br />
<br />
Click “Other Options” and then “Speakers, Microphones, Cameras” to set and check the speaker, microphone and camera.<br />
<br />
[[ファイル:Webex_config_sound_setting_en.png|400px|baseline]] [[ファイル:Webex_config_camera_setting_en.png|400px|baseline]]<br />
<br />
* '''Speaker''' : You can select the speaker you want to use (You will have multiple choices in case you have a separate speaker on your PC. Select the one you want). Click “Test” to hear a confirmation sound.<br />
* '''Microphone''' : You can select the microphone you want to use (You will have multiple choices in case you have a separate microphone on your PC. Select the one you want). If the microphone properly collects sound, the meter below will oscillate. Check “Automatically adjust volume” box if necessary.<br />
* '''Camera''' : You can select the camera you want to use (You will have multiple choices in case you have a separate camera on your PC. Select the one you want). A preview of the camera is displayed down below. You can set virtual or blurred backgrounds, but '''some devices with low performance may not be able to set virtual backgrounds'''.<br />
<br />
==== Participants ====<br />
<br />
Select “Participants” will bring up a screen where you can see a list of participants.<br />
<br />
[[ファイル:Webex_participants_host_en.png|300px|border|top]] [[ファイル:Webex_participants_attendee_en.png|300px|border|top]]<br />
<br />
The left side shows the host’s view, and the right side the participant’s view.<br />
<br />
* '''Raise / Lower hand icon''': When the participants (other than the host) press the Raise hand icon, they can raise their hands. The host can check who is raising a hand. In the figure above, the test user is raising their hand.<br />
* '''Microphone icon''': Participants with a red microphone icon have their microphones muted. The host can also mute participants’ microphones. In the above figure, the microphones of the test host and test user are muted.<br />
<br />
You can also search and sort the participants.<br />
<br />
==== Chat ====<br />
<br />
Open “Chat” panel to enable text chat. You cannot read the chat history before you join.<br />
<br />
[[ファイル:Webex_chat_en.png|border|300px]]<br />
<br />
* '''Recipient''': Select the recipient of the message. If you select “Everyone”, it will be sent to everyone.<br />
<br />
==== Q&A ====<br />
<br />
To open the Q&A panel, click Panel options and select “Q&A”.<br />
<br />
[[ファイル:Webex_qa_host.png]] [[ファイル:Webex_qa_participant.png]]<br />
<br />
* The left side shows the host's view, and the right side the participant's view. When the answers to the questions are ready, both the questions and answers are shared with all participants. Participants who joined the event in the middle can also read the past Q&A.<br />
* You can select who you'd like to ask from the dropdown menu.<br />
* As a host, cohost, or presenter, when you click “Send Privately,” you can choose to “Answer privately,” “Defer,” or “Dismiss.” Responses that should not be shown to all participants can be “Answer privately,” while responses that need to be investigated and will take time to answer can be “Defer,” and so on.<br />
<br />
==== Breakout Sessions ====<br />
<br />
With the breakout session feature, you can create multiple breakout sessions in addition to the main meeting, and participants can scatter to their assigned breakout session to discuss or come back to the main meeting. Up to 100 breakout sessions can be created, and up to 100 participants can be assigned to each breakout session.<br />
<br />
'''The breakout session feature is not available in Webex Meetings Encrypted Meeting.'''<br />
<br />
Participants can move to the session by pressing the Join button. When they are done, they can press the Close button to return to the main meeting. (This action may be limited in behavior by the host.)<br />
<br />
[[ファイル:Webex_breakout_enter_en.png|border|300px]] [[ファイル:Webex_breakout_leave_en.png|border|300px]]<br />
<br />
If the host or a cohost has allowed participants to choose any session, click "Show all breakout sessions" in the participant panel and select the session you want to join.<br />
<br />
[[ファイル:Webex_breakout_enter_any_session_en.png|border|700px]]<br />
<br />
During the breakout session, participants can share video and screen images and chat with each other as in the main meeting (This is the same as the non-breakout session part.)<br />
<br />
In addition, you can ask for help from the host. If you ask for help, the host will be notified, and they may come to your session. If the host is joining one of the sessions, you cannot ask for help. Let's wait.<br />
<br />
[[ファイル:Webex_breakout_callhelp_en.png|border|300px]]<br />
<br />
For more information on host operations, see [[#Breakout Sessions (Host)]].<br />
<br />
==== Lobby ====<br />
<br />
If a meeting is locked and participants try to join, they will be moved to the lobby.<br />
<br />
'''In Webex Meetings Encrypted Meeting, participants cannot be moved to the lobby once they have entered the meeting room.'''<br />
<br />
[[ファイル:Webex_lobby_en.png|600px]]<br />
<br />
<br />
=== Specific features for host ===<br />
<br />
==== Breakout Sessions (Host) ====<br />
<br />
The host can set the number of breakout sessions, assign participants to breakout sessions, change the name of each breakout session, and set the time limit and countdown timer. '''The breakout session feature is not available in Webex Meetings Encrypted Meeting.'''<br />
<br />
* You can create up to 100 breakout sessions, and each breakout session can have up to 100 participants.<br />
* Breakout sessions can be set up when you schedule them, or you can activate them from the menu bar after the meeting has started.<br />
<br />
[[ファイル:Webex_enable_breakout_en.png|600px|border]]<br />
<br />
[[ファイル:Webex_enable_breakout_menubar_en.png|300px|border]]<br />
<br />
Click “Create Assignments” to open the manage breakout sessions window. In this window, you can check or change the participants' assignments to each breakout session, and add, delete, or rename breakout sessions.<br />
<br />
* Click “Settings” to allow participants to join or leave the breakout session (to go to the main meeting), or to set the time limit for the session and the countdown timer until the time expires.<br />
* Click “Reset” to start over from the setting of the number of breakouts. Any assignments you make manually will be overwritten.<br />
<br />
[[ファイル:Webex_breakout_manage_en.png|500px|border]]<br />
<br />
[[ファイル:Webex_breakout_setting_en.png|350px|border]] [[ファイル:Webex_breakout_reset_en.png|300px|border]]<br />
<br />
When you schedule a meeting, you can click “Preassign breakout sessions” to assign invitees to each breakout session; you can also import the assignments in a CSV file.<br />
<br />
[[ファイル:Webex_breakout_preassign1_en.png|600px|border]]<br />
<br />
[[ファイル:Webex_breakout_preassign2_en.png|350px|border]]<br />
<br />
[[ファイル:Webex_breakout_preassign3_en.png|750px|border]]<br />
<br />
Click “Start breakout sessions” to begin.<br />
* The list of participants will be divided into the main meeting and breakout sessions. The breakout sessions list the participants for each session.<br />
<br />
[[ファイル:Webex_breakout_participants_main_en.png|300px|border]] [[ファイル:Webex_breakout_participants_session_en.png|300px|border]]<br />
<br />
“Join” will appear in the list of breakout sessions in the Participants panel. Click on it to join any session.<br />
* To leave the session, click the red “Leave session” button below. You will be returned to the main meeting.<br />
<br />
If you are in the main meeting and help is requested from a breakout session, a window will pop up and you will be able to join that session.<br />
<br />
[[ファイル:Webex_breakout_helpcalled_en.png|300px|border]]<br />
<br />
During a breakout session, click the “Breakout sessions” at the bottom of the screen to change participant assignments or end the breakout session.<br />
* Click “Broadcast” to send a message to the participants of a particular session or all sessions.<br />
<br />
[[ファイル:Webex_breakout_exit_en.png|500px|border]]<br />
<br />
==== Lock meeting / Move to Lobby ====<br />
<br />
You can lock the meeting to prevent new participants from joining freely, for example, when holding a highly confidential meeting. '''In Webex Meetings Encrypted Meeting, participants cannot be moved to the lobby once they have entered the meeting room.'''<br />
* Attendees who attempt to join the meeting while it is locked will wait in the lobby.<br /><br />
[[ファイル:Webex_meeting_lock_en.png|250px]]<br />
<br />
==== Lower participant's hands ====<br />
<br />
You can lower the hands of the participants who raised their hands. You can also have everyone lower their hands at once when multiple people are raising their hands.<br />
<br />
Right-click on the participant raising their hand and select “Lower hand” or “Lower all hands.” <br />
<br />
[[ファイル:Webex_lower_hands_en.png|300px]]<br />
<br />
==== Mute all participants ====<br />
<br />
When scheduling a meeting, you can mute the participants when they join the meeting.<br />
<br />
After the meeting has started, you can still “Mute on entry” from the “Participant” menu.<br />
<br />
[[ファイル:Webex_mute_on_join_en.png|300px]]<br />
<br />
You can instantly mute all participants by clicking “Mute All” in the “Participant” menu or in the Participants panel.<br />
<br />
[[ファイル:Webex_all_mute_en.png|300px]]<br />
<br />
Uncheck the “Allow Attendees to Unmute Themselves” to prevent participants from unmuting themselves and starting to talk.<br />
<br />
[[ファイル:Webex_forced_mute_en.png|300px]]<br />
<br />
==== Restricting content sharing ====<br />
<br />
You can restrict content sharing to perticipants other than those assigned the role of “presenter” by the host. Unchecking “Anyone Can Share” in the “Participant” menu will prevent unexpected participants from sharing content.<br />
<br />
==== Entry and exit tone ====<br />
<br />
You can play a sound when a participant enters / exits the meeting. You can prevent unexpected participants from getting mixed in without your knowledge, but it can be annoying in a meeting with many participants. Set in “Entry and exit tone” at the time of scheduling, or set in “Entry and Exit Tone” in the “Participant” menu after the meeting starts.<br />
<br />
==== Assign privileges ====<br />
<br />
In the “Participant” menu, “Assign Privileges” allows you to set detailed privileges for each participant.<br />
<br />
[[ファイル:Webex_privilege_communication_en.png|500px]]<br />
<br />
[[ファイル:Webex_privilege_participant_en.png|500px]]<br />
<br />
==== Recordings ====<br />
<br />
By recording all the meetings and publishing them on ITC-LMS etc., you can use them as teaching materials for students with poor network communication conditions or for review.<br />
<br />
You can set “Automatic recording” when setting up the meeting, or you can record at any time during the meeting by clicking on the “Record” button.<br />
<br />
* Only the host can record. Cohosts are not allowed.<br />
* Recording is paused during breakout sessions.<br />
<br />
[[ファイル:Webex_meeting_auto_record_en.png|border|600px]]<br />
<br />
The recorded video file will be automatically saved in MP4 format and stored in the “Recordings” menu of the home screen. You can also download it or generate a password-protected link (URL) to share it.<br />
<br />
[[ファイル:Webex_meeting_record_1_en.png|border|500px]]<br />
<br />
[[ファイル:Webex_meeting_record_2_en.png|border|600px]]<br />
<br />
==== Reclaim host role ====<br />
<br />
If the host disconnects due to network trouble, etc., the host role is passed on to other participants. In such a case, you can reclaim the host role by following these steps.<br />
# Rejoining the meeting as a participant.<br />
# Click on the “Participant” menu, then choose “Reclaim Host Role.”<br />
# Type the 6 digit host key that was displayed when the meeting was created.<br />
<br />
When scheduling a meeting, set “Join before host” in “Scheduling options” to allow participants to enter the meeting room even if the host has not started the meeting. If the participant choose “Reclaim Host Role,” they can become the host and proceed with the meeting.<br />
<br />
[[ファイル:Webex_meetings_join_before_host_en.png|border|500px]]<br />
<br />
==== Reports ====<br />
<br />
You can download reports that have to do with usage, attendance. It takes time for the report to be created after the meeting is over.<br />
<br />
# Click your name in the upper-right of the home screen, and then select “My reports.”<br />[[ファイル:Webex_my_report_en.png|200px]]<br />
# Click “Usage Report.”<br />[[ファイル:Webex_my_report2_en.png|500px]]<br />
# Search for meetings that have been held. Enter the date and topic, and then click “Display Report.”<br />[[ファイル:Webex_my_report3_en.png|500px]]<br />
# The list of meetings is displayed. At this time, if it is displayed in the “Preliminary Usage Summary Report,” the report has not yet been generated properly. Please wait for it to appear in the “Final Usage Summary Report.” Click on the “Topic” of the meeting you want to check the contents of the report.<br />[[ファイル:Webex_my_report4_en.png|600px]]<br />
# The details of the meeting will be displayed. You can also click “Export Report” to download the displayed content as a CSV file.<br />[[ファイル:Webex_my_report5_en.png|700px]]<br />
<br />
<br />
=== Features for video conferencing systems ===<br />
When joining a meeting with a video conferencing system, the features are more limited than those of desktop apps and tablet / smartphone apps.<br />
<br />
==== Share content ====<br />
* When you start sharing a content from the video conferencing system, the content will be shared to the joining a host / participant from the Webex app.<br />
* When the host / participant joining from the Webex app start sharing a content, the content is also shared to the joining a host / participant from the video conferencing system.<br />
<br />
==== Mute / Unmute ====<br />
<br />
* '''In addition to mute or unmute from the video conferencing system to Webex, it is possible to mute the video conferencing system on the Webex side.'''<br />
* If you set “Mute All” or something similar on the host side, the video conferencing system will be muted on the Webex side.<br />
* To mute or unmute from the video conferencing system, enter '''*6''' on the dial pad.<br />
<br />
==== Raise / Lower hand ====<br />
<br />
* To raise or lower your hand from the video conference system, enter '''*3''' on the dial pad.<br />
<br />
==== Change screen layouts ====<br />
<br />
* To change the layout of the screen displayed on the main screen of the video conferencing system, enter '''2''' or '''8''' on the dial pad.<br />
<br />
==== Lock / Unlock meeting (Host only) ====<br />
<br />
* To lock or unlock the meeting from the video conferencing system, enter '''*5''' on the dial pad.<br />
<br />
==== Mute / Unmute all participants (Host only) ====<br />
<br />
* To mute all participants from the video conferencing system, enter '''##''' on the dial pad.<br />
* To unmute all participants from the video conferencing system, enter '''99''' on the dial pad.<br />
<br />
==== See Webex Meetings help ====<br />
<br />
* To play the operation help from the video conferencing system, enter '''**''' on the dial pad.</div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=How_to_use_Webex_Meetings&diff=4430How to use Webex Meetings2021-09-02T02:52:43Z<p>Fujimoto.miyuki: /* Recordings */</p>
<hr />
<div>[[Information Technology Team]] > [[Collaboration tool]] > [[How to use Webex Meetings]]<br />
<br />
{| class="wikitable"<br />
| [[Webex Meetingsの利用方法|日本語]]<br />
|}<br />
<br />
__TOC__<br />
<br />
<br />
== Roles ==<br />
<br />
Webex Meetings has the following roles.<br />
<br />
; '''Host'''<br />
: They can start / end a meeting and assign users to “Presenter. ” <br />
: They can also mute / unmute microphones of participants, but participants can cancel it themselves.<br />
; '''Cohosts'''<br />
: In addition to closing the event, they can set presenter privileges, control breakout sessions, and move participants to and from the lobby. <br />
: They can also set the participant's microphone mute, but they can also unmute it themselves. <br />
: Compared to the host, you can't control the recording and start of the event, but the rest is pretty much the same.<br />
; '''Presenter'''<br />
: They can share the contents, and use a poll to create and share questionnaires.<br />
: If the host has chosen the setting “Anyone Can Share,” the participant who shared the content automatically becomes the presenter. <br />
: When “Anyone can share” is on, any participant can share content in the meeting.<br />
: When “Anyone can share” is off, only presenter set up by the host / Cohosts will be able to share content and manage polling.<br />
; '''Participants'''<br />
: They can mute / unmute the microphone and send the camera image. They can chat with other participants and the host.<br />
<br />
<br />
== Screen composition ==<br />
<br />
When you enter the conference room, the following screen will be displayed (It looks different if another participant is already in the room).<br />
<br />
[[ファイル:Webex_meeting_entryview.png|500px]]<br />
<br />
Buttons are lined up at the bottom of the screen. Hover the mouse over the button to display the name. We will explain from left to right.<br />
<br />
[[ファイル:Webex_meeting_entryview_numbering.png|500px]]<br />
<br />
; '''(1) Connect Audio'''<br />
: If you want to join the meeting with your audio muted, click '''Mute'''.<br />
: You'll see '''Unmute''' when your microphone is muted. Click Unmute when you want to speak in the meeting.<br />
: Mute your microphone (make the icon '''Unmute''') when you don’t speak. Unexpected sounds may be leaked to other participants if you do not mute the mic.<br />
: While the Webex window is active, you can only unmute while holding down the spacebar (releasing the spacebar will mute it).<br />
; '''(2) Start Your Video'''<br />
: If you want to join the meeting with your video turned off, click '''Stop video'''.<br />
: You'll see '''Start video''' when your video is turned off. Click Start video when you want to show your video.<br />
: If the connection environment is unstable, stop the video (make the icon '''Start video''').<br />
; '''(3) Share Content'''<br />
: Share your screens to share materials with other participants.<br />
: You can share your PC screen or share specific application windows.<br />
: It is also used to show a PowerPoint document at hand, to show a video, and to show your writing by connecting to a OH camera, etc. There is also a whiteboard function, so you can share material you have handwritten on your device.<br />
; '''(4) Record meeting (Host only)'''<br />
: You can record your meeting.<br />
: You can save it to the cloud (on the Webex server) or your computer, but sometimes it does not allow you to save it to your computer, depending on the setting.<br />
; '''(5) Breakout Sessions (Host or Cohosts only)'''<br />
: You can control breakout sessions.<br />
; '''(6) Other options'''<br />
: There are other options here.<br />
; '''(7) Leave'''<br />
: Leave the conference room.<br />
; '''(8) Participants''' <br />
: Press the participant button to display a list of participants.<br />
: In the participant list, you can hover your mouse over each name to send a direct message to that participant or to make that participant leave the meeting from a pull-down menu.<br />
; '''(9) Chat'''<br />
: Pressing the chat button will bring up a chat window where you can send a message to everyone or a specific person.<br />
; '''(10) Panel options'''<br />
: Pressing the button to display Notes window or Polls window.<br />
<br />
== Sign in ==<br />
<br />
# Access https://utokyo-science.webex.com/ .<br />
# Click on “Sign in”<br />
# Enter 10-digit UTokyo Common ID@s.u-tokyo.ac.jp in mail address and click on “Next”<br />
#* If your 10-digit UTokyo Common ID is 1234567890, your Webex login mail address is 1234567890@s.u-tokyo.ac.jp .<br />
#* You will be authenticated using client certificate of the School of Science.<br />
<br />
== Initial settings on first sign in ==<br />
<br />
# Configure Personal Room name, Personal Room link and Host PIN in Preferences -> My Personal Room.<br />
<br />
<br />
== Schedule a meeting in the future ==<br />
<br />
# Click on “Schedule” on the home screen to set the meeting topic, password, date, time, and attendees.<br />
#* '''Meeting type''' : Select the type of this meeting.<br />
#*; Webex Meetings Pro Meeting<br />
#*: Select this for normal lectures and meetings.<br />
#*: You can record the meeting on the server, connect a video conferencing system (Polycom, etc.), and use the breakout session feature and lobby.<br />
#*; '''Webex Meetings Encrypted Meeting'''<br />
#*: You can hold a meeting with End-to-End Encryption enabled.<br />
#*: After the audio and video are encrypted at the participants, the communication is not decrypted even at the intermediate Webex server, but only at the other participants.<br />
#*: You will not be able to record the meeting on the server, or participate via video conferencing system (Polycom, etc.) or phone.<br />
#* '''Meeting topic''' : Enter the name of this meeting. This is the required item.<br />
#* '''Meeting password''' : An arbitrary string of characters is displayed, but can be changed.<br />
#* '''Date and time''' : The most recent time you opened this screen is displayed, but you can change it by pressing the symbol on the far right. You can also choose to repeat it. If you check the Recurrence checkbox, you will see an item to set about the repetition rules.<br />
#* '''Attendees''' : Enter your email address here. An invitation email will be automatically sent to the participants set here when this entire setup is completed.<br />
#* '''Show advanced options''' : You can set the audio connection options, discussion items, and scheduling options. For example, you can start recording automatically, allow participants to join before the host, register attendees, and set up reminder emails.<br />
# After finishing settings, click on “Schedule”. You will obtain a meeting number.<br />
#* At the same time, participants obtain the invitation email.<br />
#* You can add other participants to the meeting by sharing the meeting link, meeting number and password. However, do not let participants know the host key.<br />
<br />
== Start a meeting ==<br />
<br />
'''To start a meeting, the host must operate the Webex system.'''<br />
<br />
There are two kinds of meetings: Scheduled meeting and Instant meeting.<br />
<br />
=== Scheduled meeting ===<br />
<br />
To start a scheduled meeting, locate your meeting in the “Upcoming Meetings” section on the home screen and select “Start”. <br />
<br />
Check the connected devices and audio on the preview screen, and select the “Start meeting” button.<br />
<br />
=== Instant meeting (Personal Room) ===<br />
<br />
To hold an instant meeting, click the “Start a Meeting” on the home screen. You will immediately move to the preview screen, where you can start the meeting by clicking “Start a Meeting”. <br />
<br />
Invite participants to the meeting by sharing the URL displayed below the “Personal Room” or the meeting number. You can check your meeting number by selecting “More ways to join.”<br />
<br />
=== Video conferencing system ===<br />
<br />
# Call '''210.4.202.4''' from your video conferencing system.<br />
# You will hear an announcement asking you to enter the meeting number. Enter the meeting number that was generated when the meeting was scheduled, and enter '''#''' at the end.<br />
#If the meeting has not yet started, an announcement will be made asking you to enter the host key. Enter the host key that was generated when the meeting was scheduled, and enter '''#''' at the end.<br />
#* By entering the host key, you are “starting” the conference.<br />
<br />
== Join a meeting ==<br />
<br />
# Open your email invite, and click "Join meeting" will open the default browser and launch the Webex Meetings application.<br />
# Enter your name and email address, and click "Next" to move to the preview window. <br />
# In the preview window, you can make sure your audio, microphone, and camera settings. This is where you can toggle the settings for which equipment you want to use for audio and microphone, such as if you are wearing a headset. If it doesn't work here, you can change it after you join the meeting.<br />
#* If you don't see anything on the preview window, your camera may not be recognized, so check the camera settings in the bottom corner.<br />
#* Check here if the microphone can be heard well. If the indicator below the microphone responds when you play a sound, it is picking up the sound.<br />
# The microphone and video buttons on the screen allow you to un-mute/set and stop/start the video, respectively. The default setting is to hear sound and see the video.<br />
# Click "Join Meeting" to join the meeting. If you are the host, you can start the meeting.<br />
# If you are not the host of the meeting, you cannot join the meeting even if the time has passed. (You can also set it so that the host can enter the room before the meeting starts.<br />
<br />
=== Video conferencing system ===<br />
<br />
# Call '''210.4.202.4''' from your video conferencing system.<br />
# You will hear an announcement asking you to enter the meeting number. Enter the meeting number sent to you by the host, and enter '''#''' at the end.<br />
# If the meeting has a password, you will hear an announcement asking you to enter the password. Enter the password sent to you by the host, and then enter '''#''' at the end.<br />
#* If the conference has not started, you will be disconnected automatically.<br />
<br />
<br />
== Features for the Webex Meetings ==<br />
<br />
=== Features for host and participants ===<br />
<br />
==== Screen sharing ====<br />
When you click on“Share”, the screen options to share will appear. Select the one you want to share and start sharing the screen.<br />
<br />
[[ファイル:Webex_share_en.png|500px]]<br />
<br />
When “Screen 1” is selected, a screen which the person is literally looking at is shared with everyone (If there are multiple screens such as when using a multi-monitor, the number of options increases like “Screen 1,” “Screen 2,” ...).<br />
<br />
The currently open window/app is also displayed as an option. You can share a specific window/app to share. If you don’t want participants to see the whole screen, select only the window/app you want to share.<br />
<br />
If you select “New Whiteboard”, a whiteboard that participants can draw freely will be shared with everyone.<br />
<br />
If you select “Optimize for mothion and video” from the drop-down menu, you will see a checkbox “Share your computer audio.” If you check this, you can share the audio of your computer.<br />
<br />
==== Detailed Settings for Speaker, Microphone and Camera ====<br />
<br />
[[ファイル:Webex_config_sound_en.png|300px|baseline|border]] [[ファイル:Webex_config_camera_en.png|300px|baseline|border]]<br />
<br />
Click “Other Options” and then “Speakers, Microphones, Cameras” to set and check the speaker, microphone and camera.<br />
<br />
[[ファイル:Webex_config_sound_setting_en.png|400px|baseline]] [[ファイル:Webex_config_camera_setting_en.png|400px|baseline]]<br />
<br />
* '''Speaker''' : You can select the speaker you want to use (You will have multiple choices in case you have a separate speaker on your PC. Select the one you want). Click “Test” to hear a confirmation sound.<br />
* '''Microphone''' : You can select the microphone you want to use (You will have multiple choices in case you have a separate microphone on your PC. Select the one you want). If the microphone properly collects sound, the meter below will oscillate. Check “Automatically adjust volume” box if necessary.<br />
* '''Camera''' : You can select the camera you want to use (You will have multiple choices in case you have a separate camera on your PC. Select the one you want). A preview of the camera is displayed down below. You can set virtual or blurred backgrounds, but '''some devices with low performance may not be able to set virtual backgrounds'''.<br />
<br />
==== Participants ====<br />
<br />
Select “Participants” will bring up a screen where you can see a list of participants.<br />
<br />
[[ファイル:Webex_participants_host_en.png|300px|border|top]] [[ファイル:Webex_participants_attendee_en.png|300px|border|top]]<br />
<br />
The left side shows the host’s view, and the right side the participant’s view.<br />
<br />
* '''Raise / Lower hand icon''': When the participants (other than the host) press the Raise hand icon, they can raise their hands. The host can check who is raising a hand. In the figure above, the test user is raising their hand.<br />
* '''Microphone icon''': Participants with a red microphone icon have their microphones muted. The host can also mute participants’ microphones. In the above figure, the microphones of the test host and test user are muted.<br />
<br />
You can also search and sort the participants.<br />
<br />
==== Chat ====<br />
<br />
Open “Chat” panel to enable text chat. You cannot read the chat history before you join.<br />
<br />
[[ファイル:Webex_chat_en.png|border|300px]]<br />
<br />
* '''Recipient''': Select the recipient of the message. If you select “Everyone”, it will be sent to everyone.<br />
<br />
==== Q&A ====<br />
<br />
To open the Q&A panel, click Panel options and select “Q&A”.<br />
<br />
[[ファイル:Webex_qa_host.png]] [[ファイル:Webex_qa_participant.png]]<br />
<br />
* The left side shows the host's view, and the right side the participant's view. When the answers to the questions are ready, both the questions and answers are shared with all participants. Participants who joined the event in the middle can also read the past Q&A.<br />
* You can select who you'd like to ask from the dropdown menu.<br />
* As a host, cohost, or presenter, when you click “Send Privately,” you can choose to “Answer privately,” “Defer,” or “Dismiss.” Responses that should not be shown to all participants can be “Answer privately,” while responses that need to be investigated and will take time to answer can be “Defer,” and so on.<br />
<br />
==== Breakout Sessions ====<br />
<br />
With the breakout session feature, you can create multiple breakout sessions in addition to the main meeting, and participants can scatter to their assigned breakout session to discuss or come back to the main meeting. Up to 100 breakout sessions can be created, and up to 100 participants can be assigned to each breakout session.<br />
<br />
'''The breakout session feature is not available in Webex Meetings Encrypted Meeting.'''<br />
<br />
Participants can move to the session by pressing the Join button. When they are done, they can press the Close button to return to the main meeting. (This action may be limited in behavior by the host.)<br />
<br />
[[ファイル:Webex_breakout_enter_en.png|border|300px]] [[ファイル:Webex_breakout_leave_en.png|border|300px]]<br />
<br />
If the host or a cohost has allowed participants to choose any session, click "Show all breakout sessions" in the participant panel and select the session you want to join.<br />
<br />
[[ファイル:Webex_breakout_enter_any_session_en.png|border|700px]]<br />
<br />
During the breakout session, participants can share video and screen images and chat with each other as in the main meeting (This is the same as the non-breakout session part.)<br />
<br />
In addition, you can ask for help from the host. If you ask for help, the host will be notified, and they may come to your session. If the host is joining one of the sessions, you cannot ask for help. Let's wait.<br />
<br />
[[ファイル:Webex_breakout_callhelp_en.png|border|300px]]<br />
<br />
For more information on host operations, see [[#Breakout Sessions (Host)]].<br />
<br />
==== Lobby ====<br />
<br />
If a meeting is locked and participants try to join, they will be moved to the lobby.<br />
<br />
'''In Webex Meetings Encrypted Meeting, participants cannot be moved to the lobby once they have entered the meeting room.'''<br />
<br />
[[ファイル:Webex_lobby_en.png|600px]]<br />
<br />
<br />
=== Specific features for host ===<br />
<br />
==== Breakout Sessions (Host) ====<br />
<br />
The host can set the number of breakout sessions, assign participants to breakout sessions, change the name of each breakout session, and set the time limit and countdown timer. '''The breakout session feature is not available in Webex Meetings Encrypted Meeting.'''<br />
<br />
* You can create up to 100 breakout sessions, and each breakout session can have up to 100 participants.<br />
* Breakout sessions can be set up when you schedule them, or you can activate them from the menu bar after the meeting has started.<br />
<br />
[[ファイル:Webex_enable_breakout_en.png|600px|border]]<br />
<br />
[[ファイル:Webex_enable_breakout_menubar_en.png|300px|border]]<br />
<br />
Click “Create Assignments” to open the manage breakout sessions window. In this window, you can check or change the participants' assignments to each breakout session, and add, delete, or rename breakout sessions.<br />
<br />
* Click “Settings” to allow participants to join or leave the breakout session (to go to the main meeting), or to set the time limit for the session and the countdown timer until the time expires.<br />
* Click “Reset” to start over from the setting of the number of breakouts. Any assignments you make manually will be overwritten.<br />
<br />
[[ファイル:Webex_breakout_manage_en.png|500px|border]]<br />
<br />
[[ファイル:Webex_breakout_setting_en.png|350px|border]] [[ファイル:Webex_breakout_reset_en.png|300px|border]]<br />
<br />
When you schedule a meeting, you can click “Preassign breakout sessions” to assign invitees to each breakout session; you can also import the assignments in a CSV file.<br />
<br />
[[ファイル:Webex_breakout_preassign1_en.png|600px|border]]<br />
<br />
[[ファイル:Webex_breakout_preassign2_en.png|350px|border]]<br />
<br />
[[ファイル:Webex_breakout_preassign3_en.png|750px|border]]<br />
<br />
Click “Start breakout sessions” to begin.<br />
* The list of participants will be divided into the main meeting and breakout sessions. The breakout sessions list the participants for each session.<br />
<br />
[[ファイル:Webex_breakout_participants_main_en.png|300px|border]] [[ファイル:Webex_breakout_participants_session_en.png|300px|border]]<br />
<br />
“Join” will appear in the list of breakout sessions in the Participants panel. Click on it to join any session.<br />
* To leave the session, click the red “Leave session” button below. You will be returned to the main meeting.<br />
<br />
If you are in the main meeting and help is requested from a breakout session, a window will pop up and you will be able to join that session.<br />
<br />
[[ファイル:Webex_breakout_helpcalled_en.png|300px|border]]<br />
<br />
During a breakout session, click the “Breakout sessions” at the bottom of the screen to change participant assignments or end the breakout session.<br />
* Click “Broadcast” to send a message to the participants of a particular session or all sessions.<br />
<br />
[[ファイル:Webex_breakout_exit_en.png|500px|border]]<br />
<br />
==== Lock meeting / Move to Lobby ====<br />
<br />
You can lock the meeting to prevent new participants from joining freely, for example, when holding a highly confidential meeting. '''In Webex Meetings Encrypted Meeting, participants cannot be moved to the lobby once they have entered the meeting room.'''<br />
* Attendees who attempt to join the meeting while it is locked will wait in the lobby.<br /><br />
[[ファイル:Webex_meeting_lock_en.png|250px]]<br />
<br />
==== Lower participant's hands ====<br />
<br />
You can lower the hands of the participants who raised their hands. You can also have everyone lower their hands at once when multiple people are raising their hands.<br />
<br />
Right-click on the participant raising their hand and select “Lower hand” or “Lower all hands.” <br />
<br />
[[ファイル:Webex_lower_hands_en.png|300px]]<br />
<br />
==== Mute all participants ====<br />
<br />
When scheduling a meeting, you can mute the participants when they join the meeting.<br />
<br />
After the meeting has started, you can still “Mute on entry” from the “Participant” menu.<br />
<br />
[[ファイル:Webex_mute_on_join_en.png|300px]]<br />
<br />
You can instantly mute all participants by clicking “Mute All” in the “Participant” menu or in the Participants panel.<br />
<br />
[[ファイル:Webex_all_mute_en.png|300px]]<br />
<br />
Uncheck the “Allow Attendees to Unmute Themselves” to prevent participants from unmuting themselves and starting to talk.<br />
<br />
[[ファイル:Webex_forced_mute_en.png|300px]]<br />
<br />
==== Restricting content sharing ====<br />
<br />
You can restrict content sharing to perticipants other than those assigned the role of “presenter” by the host. Unchecking “Anyone Can Share” in the “Participant” menu will prevent unexpected participants from sharing content.<br />
<br />
==== Entry and exit tone ====<br />
<br />
You can play a sound when a participant enters / exits the meeting. You can prevent unexpected participants from getting mixed in without your knowledge, but it can be annoying in a meeting with many participants. Set in “Entry and exit tone” at the time of scheduling, or set in “Entry and Exit Tone” in the “Participant” menu after the meeting starts.<br />
<br />
==== Assign privileges ====<br />
<br />
In the “Participant” menu, “Assign Privileges” allows you to set detailed privileges for each participant.<br />
<br />
[[ファイル:Webex_privilege_communication_en.png|500px]]<br />
<br />
[[ファイル:Webex_privilege_participant_en.png|500px]]<br />
<br />
==== Recordings ====<br />
<br />
By recording all the meetings and publishing them on ITC-LMS etc., you can use them as teaching materials for students with poor network communication conditions or for review.<br />
<br />
You can set “Automatic recording” when setting up the meeting, or you can record at any time during the meeting by clicking on the “Record” button.<br />
<br />
* Only the host can record. Cohosts are not allowed.<br />
* Recording is paused during breakout sessions.<br />
<br />
[[ファイル:Webex_meeting_auto_record_en.png|border|600px]]<br />
<br />
The recorded video file will be automatically saved in MP4 format and stored in the “Recordings” menu of the home screen. You can also download it or generate a password-protected link (URL) to share it.<br />
<br />
[[ファイル:Webex_meeting_record_1_en.png|border|500px]]<br />
<br />
[[ファイル:Webex_meeting_record_2_en.png|border|600px]]<br />
<br />
==== Reclaim host role ====<br />
<br />
If the host disconnects due to network trouble, etc., the host role is passed on to other participants. In such a case, you can reclaim the host role by following these steps.<br />
# Rejoining the meeting as a participant.<br />
# Click on the “Participant” menu, then choose “Reclaim Host Role.”<br />
# Type the 6 digit host key that was displayed when the meeting was created.<br />
<br />
When scheduling a meeting, set “Join before host” in “Scheduling options” to allow participants to enter the meeting room even if the host has not started the meeting. If the participant choose “Reclaim Host Role,” they can become the host and proceed with the meeting.<br />
<br />
[[ファイル:Webex_meetings_join_before_host_en.png|500px]]<br />
<br />
==== Reports ====<br />
<br />
You can download reports that have to do with usage, attendance. It takes time for the report to be created after the meeting is over.<br />
<br />
# Click your name in the upper-right of the home screen, and then select “My reports.”<br />[[ファイル:Webex_my_report_en.png|200px]]<br />
# Click “Usage Report.”<br />[[ファイル:Webex_my_report2_en.png|500px]]<br />
# Search for meetings that have been held. Enter the date and topic, and then click “Display Report.”<br />[[ファイル:Webex_my_report3_en.png|500px]]<br />
# The list of meetings is displayed. At this time, if it is displayed in the “Preliminary Usage Summary Report,” the report has not yet been generated properly. Please wait for it to appear in the “Final Usage Summary Report.” Click on the “Topic” of the meeting you want to check the contents of the report.<br />[[ファイル:Webex_my_report4_en.png|600px]]<br />
# The details of the meeting will be displayed. You can also click “Export Report” to download the displayed content as a CSV file.<br />[[ファイル:Webex_my_report5_en.png|700px]]<br />
<br />
<br />
=== Features for video conferencing systems ===<br />
When joining a meeting with a video conferencing system, the features are more limited than those of desktop apps and tablet / smartphone apps.<br />
<br />
==== Share content ====<br />
* When you start sharing a content from the video conferencing system, the content will be shared to the joining a host / participant from the Webex app.<br />
* When the host / participant joining from the Webex app start sharing a content, the content is also shared to the joining a host / participant from the video conferencing system.<br />
<br />
==== Mute / Unmute ====<br />
<br />
* '''In addition to mute or unmute from the video conferencing system to Webex, it is possible to mute the video conferencing system on the Webex side.'''<br />
* If you set “Mute All” or something similar on the host side, the video conferencing system will be muted on the Webex side.<br />
* To mute or unmute from the video conferencing system, enter '''*6''' on the dial pad.<br />
<br />
==== Raise / Lower hand ====<br />
<br />
* To raise or lower your hand from the video conference system, enter '''*3''' on the dial pad.<br />
<br />
==== Change screen layouts ====<br />
<br />
* To change the layout of the screen displayed on the main screen of the video conferencing system, enter '''2''' or '''8''' on the dial pad.<br />
<br />
==== Lock / Unlock meeting (Host only) ====<br />
<br />
* To lock or unlock the meeting from the video conferencing system, enter '''*5''' on the dial pad.<br />
<br />
==== Mute / Unmute all participants (Host only) ====<br />
<br />
* To mute all participants from the video conferencing system, enter '''##''' on the dial pad.<br />
* To unmute all participants from the video conferencing system, enter '''99''' on the dial pad.<br />
<br />
==== See Webex Meetings help ====<br />
<br />
* To play the operation help from the video conferencing system, enter '''**''' on the dial pad.</div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=How_to_use_Webex_Meetings&diff=4429How to use Webex Meetings2021-09-02T02:49:07Z<p>Fujimoto.miyuki: /* Breakout Sessions */</p>
<hr />
<div>[[Information Technology Team]] > [[Collaboration tool]] > [[How to use Webex Meetings]]<br />
<br />
{| class="wikitable"<br />
| [[Webex Meetingsの利用方法|日本語]]<br />
|}<br />
<br />
__TOC__<br />
<br />
<br />
== Roles ==<br />
<br />
Webex Meetings has the following roles.<br />
<br />
; '''Host'''<br />
: They can start / end a meeting and assign users to “Presenter. ” <br />
: They can also mute / unmute microphones of participants, but participants can cancel it themselves.<br />
; '''Cohosts'''<br />
: In addition to closing the event, they can set presenter privileges, control breakout sessions, and move participants to and from the lobby. <br />
: They can also set the participant's microphone mute, but they can also unmute it themselves. <br />
: Compared to the host, you can't control the recording and start of the event, but the rest is pretty much the same.<br />
; '''Presenter'''<br />
: They can share the contents, and use a poll to create and share questionnaires.<br />
: If the host has chosen the setting “Anyone Can Share,” the participant who shared the content automatically becomes the presenter. <br />
: When “Anyone can share” is on, any participant can share content in the meeting.<br />
: When “Anyone can share” is off, only presenter set up by the host / Cohosts will be able to share content and manage polling.<br />
; '''Participants'''<br />
: They can mute / unmute the microphone and send the camera image. They can chat with other participants and the host.<br />
<br />
<br />
== Screen composition ==<br />
<br />
When you enter the conference room, the following screen will be displayed (It looks different if another participant is already in the room).<br />
<br />
[[ファイル:Webex_meeting_entryview.png|500px]]<br />
<br />
Buttons are lined up at the bottom of the screen. Hover the mouse over the button to display the name. We will explain from left to right.<br />
<br />
[[ファイル:Webex_meeting_entryview_numbering.png|500px]]<br />
<br />
; '''(1) Connect Audio'''<br />
: If you want to join the meeting with your audio muted, click '''Mute'''.<br />
: You'll see '''Unmute''' when your microphone is muted. Click Unmute when you want to speak in the meeting.<br />
: Mute your microphone (make the icon '''Unmute''') when you don’t speak. Unexpected sounds may be leaked to other participants if you do not mute the mic.<br />
: While the Webex window is active, you can only unmute while holding down the spacebar (releasing the spacebar will mute it).<br />
; '''(2) Start Your Video'''<br />
: If you want to join the meeting with your video turned off, click '''Stop video'''.<br />
: You'll see '''Start video''' when your video is turned off. Click Start video when you want to show your video.<br />
: If the connection environment is unstable, stop the video (make the icon '''Start video''').<br />
; '''(3) Share Content'''<br />
: Share your screens to share materials with other participants.<br />
: You can share your PC screen or share specific application windows.<br />
: It is also used to show a PowerPoint document at hand, to show a video, and to show your writing by connecting to a OH camera, etc. There is also a whiteboard function, so you can share material you have handwritten on your device.<br />
; '''(4) Record meeting (Host only)'''<br />
: You can record your meeting.<br />
: You can save it to the cloud (on the Webex server) or your computer, but sometimes it does not allow you to save it to your computer, depending on the setting.<br />
; '''(5) Breakout Sessions (Host or Cohosts only)'''<br />
: You can control breakout sessions.<br />
; '''(6) Other options'''<br />
: There are other options here.<br />
; '''(7) Leave'''<br />
: Leave the conference room.<br />
; '''(8) Participants''' <br />
: Press the participant button to display a list of participants.<br />
: In the participant list, you can hover your mouse over each name to send a direct message to that participant or to make that participant leave the meeting from a pull-down menu.<br />
; '''(9) Chat'''<br />
: Pressing the chat button will bring up a chat window where you can send a message to everyone or a specific person.<br />
; '''(10) Panel options'''<br />
: Pressing the button to display Notes window or Polls window.<br />
<br />
== Sign in ==<br />
<br />
# Access https://utokyo-science.webex.com/ .<br />
# Click on “Sign in”<br />
# Enter 10-digit UTokyo Common ID@s.u-tokyo.ac.jp in mail address and click on “Next”<br />
#* If your 10-digit UTokyo Common ID is 1234567890, your Webex login mail address is 1234567890@s.u-tokyo.ac.jp .<br />
#* You will be authenticated using client certificate of the School of Science.<br />
<br />
== Initial settings on first sign in ==<br />
<br />
# Configure Personal Room name, Personal Room link and Host PIN in Preferences -> My Personal Room.<br />
<br />
<br />
== Schedule a meeting in the future ==<br />
<br />
# Click on “Schedule” on the home screen to set the meeting topic, password, date, time, and attendees.<br />
#* '''Meeting type''' : Select the type of this meeting.<br />
#*; Webex Meetings Pro Meeting<br />
#*: Select this for normal lectures and meetings.<br />
#*: You can record the meeting on the server, connect a video conferencing system (Polycom, etc.), and use the breakout session feature and lobby.<br />
#*; '''Webex Meetings Encrypted Meeting'''<br />
#*: You can hold a meeting with End-to-End Encryption enabled.<br />
#*: After the audio and video are encrypted at the participants, the communication is not decrypted even at the intermediate Webex server, but only at the other participants.<br />
#*: You will not be able to record the meeting on the server, or participate via video conferencing system (Polycom, etc.) or phone.<br />
#* '''Meeting topic''' : Enter the name of this meeting. This is the required item.<br />
#* '''Meeting password''' : An arbitrary string of characters is displayed, but can be changed.<br />
#* '''Date and time''' : The most recent time you opened this screen is displayed, but you can change it by pressing the symbol on the far right. You can also choose to repeat it. If you check the Recurrence checkbox, you will see an item to set about the repetition rules.<br />
#* '''Attendees''' : Enter your email address here. An invitation email will be automatically sent to the participants set here when this entire setup is completed.<br />
#* '''Show advanced options''' : You can set the audio connection options, discussion items, and scheduling options. For example, you can start recording automatically, allow participants to join before the host, register attendees, and set up reminder emails.<br />
# After finishing settings, click on “Schedule”. You will obtain a meeting number.<br />
#* At the same time, participants obtain the invitation email.<br />
#* You can add other participants to the meeting by sharing the meeting link, meeting number and password. However, do not let participants know the host key.<br />
<br />
== Start a meeting ==<br />
<br />
'''To start a meeting, the host must operate the Webex system.'''<br />
<br />
There are two kinds of meetings: Scheduled meeting and Instant meeting.<br />
<br />
=== Scheduled meeting ===<br />
<br />
To start a scheduled meeting, locate your meeting in the “Upcoming Meetings” section on the home screen and select “Start”. <br />
<br />
Check the connected devices and audio on the preview screen, and select the “Start meeting” button.<br />
<br />
=== Instant meeting (Personal Room) ===<br />
<br />
To hold an instant meeting, click the “Start a Meeting” on the home screen. You will immediately move to the preview screen, where you can start the meeting by clicking “Start a Meeting”. <br />
<br />
Invite participants to the meeting by sharing the URL displayed below the “Personal Room” or the meeting number. You can check your meeting number by selecting “More ways to join.”<br />
<br />
=== Video conferencing system ===<br />
<br />
# Call '''210.4.202.4''' from your video conferencing system.<br />
# You will hear an announcement asking you to enter the meeting number. Enter the meeting number that was generated when the meeting was scheduled, and enter '''#''' at the end.<br />
#If the meeting has not yet started, an announcement will be made asking you to enter the host key. Enter the host key that was generated when the meeting was scheduled, and enter '''#''' at the end.<br />
#* By entering the host key, you are “starting” the conference.<br />
<br />
== Join a meeting ==<br />
<br />
# Open your email invite, and click "Join meeting" will open the default browser and launch the Webex Meetings application.<br />
# Enter your name and email address, and click "Next" to move to the preview window. <br />
# In the preview window, you can make sure your audio, microphone, and camera settings. This is where you can toggle the settings for which equipment you want to use for audio and microphone, such as if you are wearing a headset. If it doesn't work here, you can change it after you join the meeting.<br />
#* If you don't see anything on the preview window, your camera may not be recognized, so check the camera settings in the bottom corner.<br />
#* Check here if the microphone can be heard well. If the indicator below the microphone responds when you play a sound, it is picking up the sound.<br />
# The microphone and video buttons on the screen allow you to un-mute/set and stop/start the video, respectively. The default setting is to hear sound and see the video.<br />
# Click "Join Meeting" to join the meeting. If you are the host, you can start the meeting.<br />
# If you are not the host of the meeting, you cannot join the meeting even if the time has passed. (You can also set it so that the host can enter the room before the meeting starts.<br />
<br />
=== Video conferencing system ===<br />
<br />
# Call '''210.4.202.4''' from your video conferencing system.<br />
# You will hear an announcement asking you to enter the meeting number. Enter the meeting number sent to you by the host, and enter '''#''' at the end.<br />
# If the meeting has a password, you will hear an announcement asking you to enter the password. Enter the password sent to you by the host, and then enter '''#''' at the end.<br />
#* If the conference has not started, you will be disconnected automatically.<br />
<br />
<br />
== Features for the Webex Meetings ==<br />
<br />
=== Features for host and participants ===<br />
<br />
==== Screen sharing ====<br />
When you click on“Share”, the screen options to share will appear. Select the one you want to share and start sharing the screen.<br />
<br />
[[ファイル:Webex_share_en.png|500px]]<br />
<br />
When “Screen 1” is selected, a screen which the person is literally looking at is shared with everyone (If there are multiple screens such as when using a multi-monitor, the number of options increases like “Screen 1,” “Screen 2,” ...).<br />
<br />
The currently open window/app is also displayed as an option. You can share a specific window/app to share. If you don’t want participants to see the whole screen, select only the window/app you want to share.<br />
<br />
If you select “New Whiteboard”, a whiteboard that participants can draw freely will be shared with everyone.<br />
<br />
If you select “Optimize for mothion and video” from the drop-down menu, you will see a checkbox “Share your computer audio.” If you check this, you can share the audio of your computer.<br />
<br />
==== Detailed Settings for Speaker, Microphone and Camera ====<br />
<br />
[[ファイル:Webex_config_sound_en.png|300px|baseline|border]] [[ファイル:Webex_config_camera_en.png|300px|baseline|border]]<br />
<br />
Click “Other Options” and then “Speakers, Microphones, Cameras” to set and check the speaker, microphone and camera.<br />
<br />
[[ファイル:Webex_config_sound_setting_en.png|400px|baseline]] [[ファイル:Webex_config_camera_setting_en.png|400px|baseline]]<br />
<br />
* '''Speaker''' : You can select the speaker you want to use (You will have multiple choices in case you have a separate speaker on your PC. Select the one you want). Click “Test” to hear a confirmation sound.<br />
* '''Microphone''' : You can select the microphone you want to use (You will have multiple choices in case you have a separate microphone on your PC. Select the one you want). If the microphone properly collects sound, the meter below will oscillate. Check “Automatically adjust volume” box if necessary.<br />
* '''Camera''' : You can select the camera you want to use (You will have multiple choices in case you have a separate camera on your PC. Select the one you want). A preview of the camera is displayed down below. You can set virtual or blurred backgrounds, but '''some devices with low performance may not be able to set virtual backgrounds'''.<br />
<br />
==== Participants ====<br />
<br />
Select “Participants” will bring up a screen where you can see a list of participants.<br />
<br />
[[ファイル:Webex_participants_host_en.png|300px|border|top]] [[ファイル:Webex_participants_attendee_en.png|300px|border|top]]<br />
<br />
The left side shows the host’s view, and the right side the participant’s view.<br />
<br />
* '''Raise / Lower hand icon''': When the participants (other than the host) press the Raise hand icon, they can raise their hands. The host can check who is raising a hand. In the figure above, the test user is raising their hand.<br />
* '''Microphone icon''': Participants with a red microphone icon have their microphones muted. The host can also mute participants’ microphones. In the above figure, the microphones of the test host and test user are muted.<br />
<br />
You can also search and sort the participants.<br />
<br />
==== Chat ====<br />
<br />
Open “Chat” panel to enable text chat. You cannot read the chat history before you join.<br />
<br />
[[ファイル:Webex_chat_en.png|border|300px]]<br />
<br />
* '''Recipient''': Select the recipient of the message. If you select “Everyone”, it will be sent to everyone.<br />
<br />
==== Q&A ====<br />
<br />
To open the Q&A panel, click Panel options and select “Q&A”.<br />
<br />
[[ファイル:Webex_qa_host.png]] [[ファイル:Webex_qa_participant.png]]<br />
<br />
* The left side shows the host's view, and the right side the participant's view. When the answers to the questions are ready, both the questions and answers are shared with all participants. Participants who joined the event in the middle can also read the past Q&A.<br />
* You can select who you'd like to ask from the dropdown menu.<br />
* As a host, cohost, or presenter, when you click “Send Privately,” you can choose to “Answer privately,” “Defer,” or “Dismiss.” Responses that should not be shown to all participants can be “Answer privately,” while responses that need to be investigated and will take time to answer can be “Defer,” and so on.<br />
<br />
==== Breakout Sessions ====<br />
<br />
With the breakout session feature, you can create multiple breakout sessions in addition to the main meeting, and participants can scatter to their assigned breakout session to discuss or come back to the main meeting. Up to 100 breakout sessions can be created, and up to 100 participants can be assigned to each breakout session.<br />
<br />
'''The breakout session feature is not available in Webex Meetings Encrypted Meeting.'''<br />
<br />
Participants can move to the session by pressing the Join button. When they are done, they can press the Close button to return to the main meeting. (This action may be limited in behavior by the host.)<br />
<br />
[[ファイル:Webex_breakout_enter_en.png|border|300px]] [[ファイル:Webex_breakout_leave_en.png|border|300px]]<br />
<br />
If the host or a cohost has allowed participants to choose any session, click "Show all breakout sessions" in the participant panel and select the session you want to join.<br />
<br />
[[ファイル:Webex_breakout_enter_any_session_en.png|border|700px]]<br />
<br />
During the breakout session, participants can share video and screen images and chat with each other as in the main meeting (This is the same as the non-breakout session part.)<br />
<br />
In addition, you can ask for help from the host. If you ask for help, the host will be notified, and they may come to your session. If the host is joining one of the sessions, you cannot ask for help. Let's wait.<br />
<br />
[[ファイル:Webex_breakout_callhelp_en.png|border|300px]]<br />
<br />
For more information on host operations, see [[#Breakout Sessions (Host)]].<br />
<br />
==== Lobby ====<br />
<br />
If a meeting is locked and participants try to join, they will be moved to the lobby.<br />
<br />
'''In Webex Meetings Encrypted Meeting, participants cannot be moved to the lobby once they have entered the meeting room.'''<br />
<br />
[[ファイル:Webex_lobby_en.png|600px]]<br />
<br />
<br />
=== Specific features for host ===<br />
<br />
==== Breakout Sessions (Host) ====<br />
<br />
The host can set the number of breakout sessions, assign participants to breakout sessions, change the name of each breakout session, and set the time limit and countdown timer. '''The breakout session feature is not available in Webex Meetings Encrypted Meeting.'''<br />
<br />
* You can create up to 100 breakout sessions, and each breakout session can have up to 100 participants.<br />
* Breakout sessions can be set up when you schedule them, or you can activate them from the menu bar after the meeting has started.<br />
<br />
[[ファイル:Webex_enable_breakout_en.png|600px|border]]<br />
<br />
[[ファイル:Webex_enable_breakout_menubar_en.png|300px|border]]<br />
<br />
Click “Create Assignments” to open the manage breakout sessions window. In this window, you can check or change the participants' assignments to each breakout session, and add, delete, or rename breakout sessions.<br />
<br />
* Click “Settings” to allow participants to join or leave the breakout session (to go to the main meeting), or to set the time limit for the session and the countdown timer until the time expires.<br />
* Click “Reset” to start over from the setting of the number of breakouts. Any assignments you make manually will be overwritten.<br />
<br />
[[ファイル:Webex_breakout_manage_en.png|500px|border]]<br />
<br />
[[ファイル:Webex_breakout_setting_en.png|350px|border]] [[ファイル:Webex_breakout_reset_en.png|300px|border]]<br />
<br />
When you schedule a meeting, you can click “Preassign breakout sessions” to assign invitees to each breakout session; you can also import the assignments in a CSV file.<br />
<br />
[[ファイル:Webex_breakout_preassign1_en.png|600px|border]]<br />
<br />
[[ファイル:Webex_breakout_preassign2_en.png|350px|border]]<br />
<br />
[[ファイル:Webex_breakout_preassign3_en.png|750px|border]]<br />
<br />
Click “Start breakout sessions” to begin.<br />
* The list of participants will be divided into the main meeting and breakout sessions. The breakout sessions list the participants for each session.<br />
<br />
[[ファイル:Webex_breakout_participants_main_en.png|300px|border]] [[ファイル:Webex_breakout_participants_session_en.png|300px|border]]<br />
<br />
“Join” will appear in the list of breakout sessions in the Participants panel. Click on it to join any session.<br />
* To leave the session, click the red “Leave session” button below. You will be returned to the main meeting.<br />
<br />
If you are in the main meeting and help is requested from a breakout session, a window will pop up and you will be able to join that session.<br />
<br />
[[ファイル:Webex_breakout_helpcalled_en.png|300px|border]]<br />
<br />
During a breakout session, click the “Breakout sessions” at the bottom of the screen to change participant assignments or end the breakout session.<br />
* Click “Broadcast” to send a message to the participants of a particular session or all sessions.<br />
<br />
[[ファイル:Webex_breakout_exit_en.png|500px|border]]<br />
<br />
==== Lock meeting / Move to Lobby ====<br />
<br />
You can lock the meeting to prevent new participants from joining freely, for example, when holding a highly confidential meeting. '''In Webex Meetings Encrypted Meeting, participants cannot be moved to the lobby once they have entered the meeting room.'''<br />
* Attendees who attempt to join the meeting while it is locked will wait in the lobby.<br /><br />
[[ファイル:Webex_meeting_lock_en.png|250px]]<br />
<br />
==== Lower participant's hands ====<br />
<br />
You can lower the hands of the participants who raised their hands. You can also have everyone lower their hands at once when multiple people are raising their hands.<br />
<br />
Right-click on the participant raising their hand and select “Lower hand” or “Lower all hands.” <br />
<br />
[[ファイル:Webex_lower_hands_en.png|300px]]<br />
<br />
==== Mute all participants ====<br />
<br />
When scheduling a meeting, you can mute the participants when they join the meeting.<br />
<br />
After the meeting has started, you can still “Mute on entry” from the “Participant” menu.<br />
<br />
[[ファイル:Webex_mute_on_join_en.png|300px]]<br />
<br />
You can instantly mute all participants by clicking “Mute All” in the “Participant” menu or in the Participants panel.<br />
<br />
[[ファイル:Webex_all_mute_en.png|300px]]<br />
<br />
Uncheck the “Allow Attendees to Unmute Themselves” to prevent participants from unmuting themselves and starting to talk.<br />
<br />
[[ファイル:Webex_forced_mute_en.png|300px]]<br />
<br />
==== Restricting content sharing ====<br />
<br />
You can restrict content sharing to perticipants other than those assigned the role of “presenter” by the host. Unchecking “Anyone Can Share” in the “Participant” menu will prevent unexpected participants from sharing content.<br />
<br />
==== Entry and exit tone ====<br />
<br />
You can play a sound when a participant enters / exits the meeting. You can prevent unexpected participants from getting mixed in without your knowledge, but it can be annoying in a meeting with many participants. Set in “Entry and exit tone” at the time of scheduling, or set in “Entry and Exit Tone” in the “Participant” menu after the meeting starts.<br />
<br />
==== Assign privileges ====<br />
<br />
In the “Participant” menu, “Assign Privileges” allows you to set detailed privileges for each participant.<br />
<br />
[[ファイル:Webex_privilege_communication_en.png|500px]]<br />
<br />
[[ファイル:Webex_privilege_participant_en.png|500px]]<br />
<br />
==== Recordings ====<br />
<br />
By recording all the meetings and publishing them on ITC-LMS etc., you can use them as teaching materials for students with poor network communication conditions or for review.<br />
<br />
You can set “Automatic recording” when setting up the meeting, or you can record at any time during the meeting by clicking on the “Record” button.<br />
<br />
* Only the host can record. Cohosts are not allowed.<br />
* Recording is paused during breakout sessions.<br />
<br />
[[ファイル:Webex_meeting_auto_record_en.png|600px]]<br />
<br />
The recorded video file will be automatically saved in MP4 format and stored in the “Recordings” menu of the home screen. You can also download it or generate a password-protected link (URL) to share it.<br />
<br />
[[ファイル:Webex_meeting_record_1_en.png|500px]]<br />
<br />
[[ファイル:Webex_meeting_record_2_en.png|600px]]<br />
<br />
==== Reclaim host role ====<br />
<br />
If the host disconnects due to network trouble, etc., the host role is passed on to other participants. In such a case, you can reclaim the host role by following these steps.<br />
# Rejoining the meeting as a participant.<br />
# Click on the “Participant” menu, then choose “Reclaim Host Role.”<br />
# Type the 6 digit host key that was displayed when the meeting was created.<br />
<br />
When scheduling a meeting, set “Join before host” in “Scheduling options” to allow participants to enter the meeting room even if the host has not started the meeting. If the participant choose “Reclaim Host Role,” they can become the host and proceed with the meeting.<br />
<br />
[[ファイル:Webex_meetings_join_before_host_en.png|500px]]<br />
<br />
==== Reports ====<br />
<br />
You can download reports that have to do with usage, attendance. It takes time for the report to be created after the meeting is over.<br />
<br />
# Click your name in the upper-right of the home screen, and then select “My reports.”<br />[[ファイル:Webex_my_report_en.png|200px]]<br />
# Click “Usage Report.”<br />[[ファイル:Webex_my_report2_en.png|500px]]<br />
# Search for meetings that have been held. Enter the date and topic, and then click “Display Report.”<br />[[ファイル:Webex_my_report3_en.png|500px]]<br />
# The list of meetings is displayed. At this time, if it is displayed in the “Preliminary Usage Summary Report,” the report has not yet been generated properly. Please wait for it to appear in the “Final Usage Summary Report.” Click on the “Topic” of the meeting you want to check the contents of the report.<br />[[ファイル:Webex_my_report4_en.png|600px]]<br />
# The details of the meeting will be displayed. You can also click “Export Report” to download the displayed content as a CSV file.<br />[[ファイル:Webex_my_report5_en.png|700px]]<br />
<br />
<br />
=== Features for video conferencing systems ===<br />
When joining a meeting with a video conferencing system, the features are more limited than those of desktop apps and tablet / smartphone apps.<br />
<br />
==== Share content ====<br />
* When you start sharing a content from the video conferencing system, the content will be shared to the joining a host / participant from the Webex app.<br />
* When the host / participant joining from the Webex app start sharing a content, the content is also shared to the joining a host / participant from the video conferencing system.<br />
<br />
==== Mute / Unmute ====<br />
<br />
* '''In addition to mute or unmute from the video conferencing system to Webex, it is possible to mute the video conferencing system on the Webex side.'''<br />
* If you set “Mute All” or something similar on the host side, the video conferencing system will be muted on the Webex side.<br />
* To mute or unmute from the video conferencing system, enter '''*6''' on the dial pad.<br />
<br />
==== Raise / Lower hand ====<br />
<br />
* To raise or lower your hand from the video conference system, enter '''*3''' on the dial pad.<br />
<br />
==== Change screen layouts ====<br />
<br />
* To change the layout of the screen displayed on the main screen of the video conferencing system, enter '''2''' or '''8''' on the dial pad.<br />
<br />
==== Lock / Unlock meeting (Host only) ====<br />
<br />
* To lock or unlock the meeting from the video conferencing system, enter '''*5''' on the dial pad.<br />
<br />
==== Mute / Unmute all participants (Host only) ====<br />
<br />
* To mute all participants from the video conferencing system, enter '''##''' on the dial pad.<br />
* To unmute all participants from the video conferencing system, enter '''99''' on the dial pad.<br />
<br />
==== See Webex Meetings help ====<br />
<br />
* To play the operation help from the video conferencing system, enter '''**''' on the dial pad.</div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=How_to_use_Webex_Meetings&diff=4428How to use Webex Meetings2021-09-02T02:48:00Z<p>Fujimoto.miyuki: /* Chat */</p>
<hr />
<div>[[Information Technology Team]] > [[Collaboration tool]] > [[How to use Webex Meetings]]<br />
<br />
{| class="wikitable"<br />
| [[Webex Meetingsの利用方法|日本語]]<br />
|}<br />
<br />
__TOC__<br />
<br />
<br />
== Roles ==<br />
<br />
Webex Meetings has the following roles.<br />
<br />
; '''Host'''<br />
: They can start / end a meeting and assign users to “Presenter. ” <br />
: They can also mute / unmute microphones of participants, but participants can cancel it themselves.<br />
; '''Cohosts'''<br />
: In addition to closing the event, they can set presenter privileges, control breakout sessions, and move participants to and from the lobby. <br />
: They can also set the participant's microphone mute, but they can also unmute it themselves. <br />
: Compared to the host, you can't control the recording and start of the event, but the rest is pretty much the same.<br />
; '''Presenter'''<br />
: They can share the contents, and use a poll to create and share questionnaires.<br />
: If the host has chosen the setting “Anyone Can Share,” the participant who shared the content automatically becomes the presenter. <br />
: When “Anyone can share” is on, any participant can share content in the meeting.<br />
: When “Anyone can share” is off, only presenter set up by the host / Cohosts will be able to share content and manage polling.<br />
; '''Participants'''<br />
: They can mute / unmute the microphone and send the camera image. They can chat with other participants and the host.<br />
<br />
<br />
== Screen composition ==<br />
<br />
When you enter the conference room, the following screen will be displayed (It looks different if another participant is already in the room).<br />
<br />
[[ファイル:Webex_meeting_entryview.png|500px]]<br />
<br />
Buttons are lined up at the bottom of the screen. Hover the mouse over the button to display the name. We will explain from left to right.<br />
<br />
[[ファイル:Webex_meeting_entryview_numbering.png|500px]]<br />
<br />
; '''(1) Connect Audio'''<br />
: If you want to join the meeting with your audio muted, click '''Mute'''.<br />
: You'll see '''Unmute''' when your microphone is muted. Click Unmute when you want to speak in the meeting.<br />
: Mute your microphone (make the icon '''Unmute''') when you don’t speak. Unexpected sounds may be leaked to other participants if you do not mute the mic.<br />
: While the Webex window is active, you can only unmute while holding down the spacebar (releasing the spacebar will mute it).<br />
; '''(2) Start Your Video'''<br />
: If you want to join the meeting with your video turned off, click '''Stop video'''.<br />
: You'll see '''Start video''' when your video is turned off. Click Start video when you want to show your video.<br />
: If the connection environment is unstable, stop the video (make the icon '''Start video''').<br />
; '''(3) Share Content'''<br />
: Share your screens to share materials with other participants.<br />
: You can share your PC screen or share specific application windows.<br />
: It is also used to show a PowerPoint document at hand, to show a video, and to show your writing by connecting to a OH camera, etc. There is also a whiteboard function, so you can share material you have handwritten on your device.<br />
; '''(4) Record meeting (Host only)'''<br />
: You can record your meeting.<br />
: You can save it to the cloud (on the Webex server) or your computer, but sometimes it does not allow you to save it to your computer, depending on the setting.<br />
; '''(5) Breakout Sessions (Host or Cohosts only)'''<br />
: You can control breakout sessions.<br />
; '''(6) Other options'''<br />
: There are other options here.<br />
; '''(7) Leave'''<br />
: Leave the conference room.<br />
; '''(8) Participants''' <br />
: Press the participant button to display a list of participants.<br />
: In the participant list, you can hover your mouse over each name to send a direct message to that participant or to make that participant leave the meeting from a pull-down menu.<br />
; '''(9) Chat'''<br />
: Pressing the chat button will bring up a chat window where you can send a message to everyone or a specific person.<br />
; '''(10) Panel options'''<br />
: Pressing the button to display Notes window or Polls window.<br />
<br />
== Sign in ==<br />
<br />
# Access https://utokyo-science.webex.com/ .<br />
# Click on “Sign in”<br />
# Enter 10-digit UTokyo Common ID@s.u-tokyo.ac.jp in mail address and click on “Next”<br />
#* If your 10-digit UTokyo Common ID is 1234567890, your Webex login mail address is 1234567890@s.u-tokyo.ac.jp .<br />
#* You will be authenticated using client certificate of the School of Science.<br />
<br />
== Initial settings on first sign in ==<br />
<br />
# Configure Personal Room name, Personal Room link and Host PIN in Preferences -> My Personal Room.<br />
<br />
<br />
== Schedule a meeting in the future ==<br />
<br />
# Click on “Schedule” on the home screen to set the meeting topic, password, date, time, and attendees.<br />
#* '''Meeting type''' : Select the type of this meeting.<br />
#*; Webex Meetings Pro Meeting<br />
#*: Select this for normal lectures and meetings.<br />
#*: You can record the meeting on the server, connect a video conferencing system (Polycom, etc.), and use the breakout session feature and lobby.<br />
#*; '''Webex Meetings Encrypted Meeting'''<br />
#*: You can hold a meeting with End-to-End Encryption enabled.<br />
#*: After the audio and video are encrypted at the participants, the communication is not decrypted even at the intermediate Webex server, but only at the other participants.<br />
#*: You will not be able to record the meeting on the server, or participate via video conferencing system (Polycom, etc.) or phone.<br />
#* '''Meeting topic''' : Enter the name of this meeting. This is the required item.<br />
#* '''Meeting password''' : An arbitrary string of characters is displayed, but can be changed.<br />
#* '''Date and time''' : The most recent time you opened this screen is displayed, but you can change it by pressing the symbol on the far right. You can also choose to repeat it. If you check the Recurrence checkbox, you will see an item to set about the repetition rules.<br />
#* '''Attendees''' : Enter your email address here. An invitation email will be automatically sent to the participants set here when this entire setup is completed.<br />
#* '''Show advanced options''' : You can set the audio connection options, discussion items, and scheduling options. For example, you can start recording automatically, allow participants to join before the host, register attendees, and set up reminder emails.<br />
# After finishing settings, click on “Schedule”. You will obtain a meeting number.<br />
#* At the same time, participants obtain the invitation email.<br />
#* You can add other participants to the meeting by sharing the meeting link, meeting number and password. However, do not let participants know the host key.<br />
<br />
== Start a meeting ==<br />
<br />
'''To start a meeting, the host must operate the Webex system.'''<br />
<br />
There are two kinds of meetings: Scheduled meeting and Instant meeting.<br />
<br />
=== Scheduled meeting ===<br />
<br />
To start a scheduled meeting, locate your meeting in the “Upcoming Meetings” section on the home screen and select “Start”. <br />
<br />
Check the connected devices and audio on the preview screen, and select the “Start meeting” button.<br />
<br />
=== Instant meeting (Personal Room) ===<br />
<br />
To hold an instant meeting, click the “Start a Meeting” on the home screen. You will immediately move to the preview screen, where you can start the meeting by clicking “Start a Meeting”. <br />
<br />
Invite participants to the meeting by sharing the URL displayed below the “Personal Room” or the meeting number. You can check your meeting number by selecting “More ways to join.”<br />
<br />
=== Video conferencing system ===<br />
<br />
# Call '''210.4.202.4''' from your video conferencing system.<br />
# You will hear an announcement asking you to enter the meeting number. Enter the meeting number that was generated when the meeting was scheduled, and enter '''#''' at the end.<br />
#If the meeting has not yet started, an announcement will be made asking you to enter the host key. Enter the host key that was generated when the meeting was scheduled, and enter '''#''' at the end.<br />
#* By entering the host key, you are “starting” the conference.<br />
<br />
== Join a meeting ==<br />
<br />
# Open your email invite, and click "Join meeting" will open the default browser and launch the Webex Meetings application.<br />
# Enter your name and email address, and click "Next" to move to the preview window. <br />
# In the preview window, you can make sure your audio, microphone, and camera settings. This is where you can toggle the settings for which equipment you want to use for audio and microphone, such as if you are wearing a headset. If it doesn't work here, you can change it after you join the meeting.<br />
#* If you don't see anything on the preview window, your camera may not be recognized, so check the camera settings in the bottom corner.<br />
#* Check here if the microphone can be heard well. If the indicator below the microphone responds when you play a sound, it is picking up the sound.<br />
# The microphone and video buttons on the screen allow you to un-mute/set and stop/start the video, respectively. The default setting is to hear sound and see the video.<br />
# Click "Join Meeting" to join the meeting. If you are the host, you can start the meeting.<br />
# If you are not the host of the meeting, you cannot join the meeting even if the time has passed. (You can also set it so that the host can enter the room before the meeting starts.<br />
<br />
=== Video conferencing system ===<br />
<br />
# Call '''210.4.202.4''' from your video conferencing system.<br />
# You will hear an announcement asking you to enter the meeting number. Enter the meeting number sent to you by the host, and enter '''#''' at the end.<br />
# If the meeting has a password, you will hear an announcement asking you to enter the password. Enter the password sent to you by the host, and then enter '''#''' at the end.<br />
#* If the conference has not started, you will be disconnected automatically.<br />
<br />
<br />
== Features for the Webex Meetings ==<br />
<br />
=== Features for host and participants ===<br />
<br />
==== Screen sharing ====<br />
When you click on“Share”, the screen options to share will appear. Select the one you want to share and start sharing the screen.<br />
<br />
[[ファイル:Webex_share_en.png|500px]]<br />
<br />
When “Screen 1” is selected, a screen which the person is literally looking at is shared with everyone (If there are multiple screens such as when using a multi-monitor, the number of options increases like “Screen 1,” “Screen 2,” ...).<br />
<br />
The currently open window/app is also displayed as an option. You can share a specific window/app to share. If you don’t want participants to see the whole screen, select only the window/app you want to share.<br />
<br />
If you select “New Whiteboard”, a whiteboard that participants can draw freely will be shared with everyone.<br />
<br />
If you select “Optimize for mothion and video” from the drop-down menu, you will see a checkbox “Share your computer audio.” If you check this, you can share the audio of your computer.<br />
<br />
==== Detailed Settings for Speaker, Microphone and Camera ====<br />
<br />
[[ファイル:Webex_config_sound_en.png|300px|baseline|border]] [[ファイル:Webex_config_camera_en.png|300px|baseline|border]]<br />
<br />
Click “Other Options” and then “Speakers, Microphones, Cameras” to set and check the speaker, microphone and camera.<br />
<br />
[[ファイル:Webex_config_sound_setting_en.png|400px|baseline]] [[ファイル:Webex_config_camera_setting_en.png|400px|baseline]]<br />
<br />
* '''Speaker''' : You can select the speaker you want to use (You will have multiple choices in case you have a separate speaker on your PC. Select the one you want). Click “Test” to hear a confirmation sound.<br />
* '''Microphone''' : You can select the microphone you want to use (You will have multiple choices in case you have a separate microphone on your PC. Select the one you want). If the microphone properly collects sound, the meter below will oscillate. Check “Automatically adjust volume” box if necessary.<br />
* '''Camera''' : You can select the camera you want to use (You will have multiple choices in case you have a separate camera on your PC. Select the one you want). A preview of the camera is displayed down below. You can set virtual or blurred backgrounds, but '''some devices with low performance may not be able to set virtual backgrounds'''.<br />
<br />
==== Participants ====<br />
<br />
Select “Participants” will bring up a screen where you can see a list of participants.<br />
<br />
[[ファイル:Webex_participants_host_en.png|300px|border|top]] [[ファイル:Webex_participants_attendee_en.png|300px|border|top]]<br />
<br />
The left side shows the host’s view, and the right side the participant’s view.<br />
<br />
* '''Raise / Lower hand icon''': When the participants (other than the host) press the Raise hand icon, they can raise their hands. The host can check who is raising a hand. In the figure above, the test user is raising their hand.<br />
* '''Microphone icon''': Participants with a red microphone icon have their microphones muted. The host can also mute participants’ microphones. In the above figure, the microphones of the test host and test user are muted.<br />
<br />
You can also search and sort the participants.<br />
<br />
==== Chat ====<br />
<br />
Open “Chat” panel to enable text chat. You cannot read the chat history before you join.<br />
<br />
[[ファイル:Webex_chat_en.png|border|300px]]<br />
<br />
* '''Recipient''': Select the recipient of the message. If you select “Everyone”, it will be sent to everyone.<br />
<br />
==== Q&A ====<br />
<br />
To open the Q&A panel, click Panel options and select “Q&A”.<br />
<br />
[[ファイル:Webex_qa_host.png]] [[ファイル:Webex_qa_participant.png]]<br />
<br />
* The left side shows the host's view, and the right side the participant's view. When the answers to the questions are ready, both the questions and answers are shared with all participants. Participants who joined the event in the middle can also read the past Q&A.<br />
* You can select who you'd like to ask from the dropdown menu.<br />
* As a host, cohost, or presenter, when you click “Send Privately,” you can choose to “Answer privately,” “Defer,” or “Dismiss.” Responses that should not be shown to all participants can be “Answer privately,” while responses that need to be investigated and will take time to answer can be “Defer,” and so on.<br />
<br />
==== Breakout Sessions ====<br />
<br />
With the breakout session feature, you can create multiple breakout sessions in addition to the main meeting, and participants can scatter to their assigned breakout session to discuss or come back to the main meeting. Up to 100 breakout sessions can be created, and up to 100 participants can be assigned to each breakout session.<br />
<br />
'''The breakout session feature is not available in Webex Meetings Encrypted Meeting.'''<br />
<br />
Participants can move to the session by pressing the Join button. When they are done, they can press the Close button to return to the main meeting. (This action may be limited in behavior by the host.)<br />
<br />
[[ファイル:Webex_breakout_enter_en.png|300px]] [[ファイル:Webex_breakout_leave_en.png|300px]]<br />
<br />
If the host or a cohost has allowed participants to choose any session, click "Show all breakout sessions" in the participant panel and select the session you want to join.<br />
<br />
[[ファイル:Webex_breakout_enter_any_session_en.png|700px]]<br />
<br />
During the breakout session, participants can share video and screen images and chat with each other as in the main meeting (This is the same as the non-breakout session part.)<br />
<br />
In addition, you can ask for help from the host. If you ask for help, the host will be notified, and they may come to your session. If the host is joining one of the sessions, you cannot ask for help. Let's wait.<br />
<br />
[[ファイル:Webex_breakout_callhelp_en.png|300px]]<br />
<br />
For more information on host operations, see [[#Breakout Sessions (Host)]].<br />
<br />
==== Lobby ====<br />
<br />
If a meeting is locked and participants try to join, they will be moved to the lobby.<br />
<br />
'''In Webex Meetings Encrypted Meeting, participants cannot be moved to the lobby once they have entered the meeting room.'''<br />
<br />
[[ファイル:Webex_lobby_en.png|600px]]<br />
<br />
<br />
=== Specific features for host ===<br />
<br />
==== Breakout Sessions (Host) ====<br />
<br />
The host can set the number of breakout sessions, assign participants to breakout sessions, change the name of each breakout session, and set the time limit and countdown timer. '''The breakout session feature is not available in Webex Meetings Encrypted Meeting.'''<br />
<br />
* You can create up to 100 breakout sessions, and each breakout session can have up to 100 participants.<br />
* Breakout sessions can be set up when you schedule them, or you can activate them from the menu bar after the meeting has started.<br />
<br />
[[ファイル:Webex_enable_breakout_en.png|600px|border]]<br />
<br />
[[ファイル:Webex_enable_breakout_menubar_en.png|300px|border]]<br />
<br />
Click “Create Assignments” to open the manage breakout sessions window. In this window, you can check or change the participants' assignments to each breakout session, and add, delete, or rename breakout sessions.<br />
<br />
* Click “Settings” to allow participants to join or leave the breakout session (to go to the main meeting), or to set the time limit for the session and the countdown timer until the time expires.<br />
* Click “Reset” to start over from the setting of the number of breakouts. Any assignments you make manually will be overwritten.<br />
<br />
[[ファイル:Webex_breakout_manage_en.png|500px|border]]<br />
<br />
[[ファイル:Webex_breakout_setting_en.png|350px|border]] [[ファイル:Webex_breakout_reset_en.png|300px|border]]<br />
<br />
When you schedule a meeting, you can click “Preassign breakout sessions” to assign invitees to each breakout session; you can also import the assignments in a CSV file.<br />
<br />
[[ファイル:Webex_breakout_preassign1_en.png|600px|border]]<br />
<br />
[[ファイル:Webex_breakout_preassign2_en.png|350px|border]]<br />
<br />
[[ファイル:Webex_breakout_preassign3_en.png|750px|border]]<br />
<br />
Click “Start breakout sessions” to begin.<br />
* The list of participants will be divided into the main meeting and breakout sessions. The breakout sessions list the participants for each session.<br />
<br />
[[ファイル:Webex_breakout_participants_main_en.png|300px|border]] [[ファイル:Webex_breakout_participants_session_en.png|300px|border]]<br />
<br />
“Join” will appear in the list of breakout sessions in the Participants panel. Click on it to join any session.<br />
* To leave the session, click the red “Leave session” button below. You will be returned to the main meeting.<br />
<br />
If you are in the main meeting and help is requested from a breakout session, a window will pop up and you will be able to join that session.<br />
<br />
[[ファイル:Webex_breakout_helpcalled_en.png|300px|border]]<br />
<br />
During a breakout session, click the “Breakout sessions” at the bottom of the screen to change participant assignments or end the breakout session.<br />
* Click “Broadcast” to send a message to the participants of a particular session or all sessions.<br />
<br />
[[ファイル:Webex_breakout_exit_en.png|500px|border]]<br />
<br />
==== Lock meeting / Move to Lobby ====<br />
<br />
You can lock the meeting to prevent new participants from joining freely, for example, when holding a highly confidential meeting. '''In Webex Meetings Encrypted Meeting, participants cannot be moved to the lobby once they have entered the meeting room.'''<br />
* Attendees who attempt to join the meeting while it is locked will wait in the lobby.<br /><br />
[[ファイル:Webex_meeting_lock_en.png|250px]]<br />
<br />
==== Lower participant's hands ====<br />
<br />
You can lower the hands of the participants who raised their hands. You can also have everyone lower their hands at once when multiple people are raising their hands.<br />
<br />
Right-click on the participant raising their hand and select “Lower hand” or “Lower all hands.” <br />
<br />
[[ファイル:Webex_lower_hands_en.png|300px]]<br />
<br />
==== Mute all participants ====<br />
<br />
When scheduling a meeting, you can mute the participants when they join the meeting.<br />
<br />
After the meeting has started, you can still “Mute on entry” from the “Participant” menu.<br />
<br />
[[ファイル:Webex_mute_on_join_en.png|300px]]<br />
<br />
You can instantly mute all participants by clicking “Mute All” in the “Participant” menu or in the Participants panel.<br />
<br />
[[ファイル:Webex_all_mute_en.png|300px]]<br />
<br />
Uncheck the “Allow Attendees to Unmute Themselves” to prevent participants from unmuting themselves and starting to talk.<br />
<br />
[[ファイル:Webex_forced_mute_en.png|300px]]<br />
<br />
==== Restricting content sharing ====<br />
<br />
You can restrict content sharing to perticipants other than those assigned the role of “presenter” by the host. Unchecking “Anyone Can Share” in the “Participant” menu will prevent unexpected participants from sharing content.<br />
<br />
==== Entry and exit tone ====<br />
<br />
You can play a sound when a participant enters / exits the meeting. You can prevent unexpected participants from getting mixed in without your knowledge, but it can be annoying in a meeting with many participants. Set in “Entry and exit tone” at the time of scheduling, or set in “Entry and Exit Tone” in the “Participant” menu after the meeting starts.<br />
<br />
==== Assign privileges ====<br />
<br />
In the “Participant” menu, “Assign Privileges” allows you to set detailed privileges for each participant.<br />
<br />
[[ファイル:Webex_privilege_communication_en.png|500px]]<br />
<br />
[[ファイル:Webex_privilege_participant_en.png|500px]]<br />
<br />
==== Recordings ====<br />
<br />
By recording all the meetings and publishing them on ITC-LMS etc., you can use them as teaching materials for students with poor network communication conditions or for review.<br />
<br />
You can set “Automatic recording” when setting up the meeting, or you can record at any time during the meeting by clicking on the “Record” button.<br />
<br />
* Only the host can record. Cohosts are not allowed.<br />
* Recording is paused during breakout sessions.<br />
<br />
[[ファイル:Webex_meeting_auto_record_en.png|600px]]<br />
<br />
The recorded video file will be automatically saved in MP4 format and stored in the “Recordings” menu of the home screen. You can also download it or generate a password-protected link (URL) to share it.<br />
<br />
[[ファイル:Webex_meeting_record_1_en.png|500px]]<br />
<br />
[[ファイル:Webex_meeting_record_2_en.png|600px]]<br />
<br />
==== Reclaim host role ====<br />
<br />
If the host disconnects due to network trouble, etc., the host role is passed on to other participants. In such a case, you can reclaim the host role by following these steps.<br />
# Rejoining the meeting as a participant.<br />
# Click on the “Participant” menu, then choose “Reclaim Host Role.”<br />
# Type the 6 digit host key that was displayed when the meeting was created.<br />
<br />
When scheduling a meeting, set “Join before host” in “Scheduling options” to allow participants to enter the meeting room even if the host has not started the meeting. If the participant choose “Reclaim Host Role,” they can become the host and proceed with the meeting.<br />
<br />
[[ファイル:Webex_meetings_join_before_host_en.png|500px]]<br />
<br />
==== Reports ====<br />
<br />
You can download reports that have to do with usage, attendance. It takes time for the report to be created after the meeting is over.<br />
<br />
# Click your name in the upper-right of the home screen, and then select “My reports.”<br />[[ファイル:Webex_my_report_en.png|200px]]<br />
# Click “Usage Report.”<br />[[ファイル:Webex_my_report2_en.png|500px]]<br />
# Search for meetings that have been held. Enter the date and topic, and then click “Display Report.”<br />[[ファイル:Webex_my_report3_en.png|500px]]<br />
# The list of meetings is displayed. At this time, if it is displayed in the “Preliminary Usage Summary Report,” the report has not yet been generated properly. Please wait for it to appear in the “Final Usage Summary Report.” Click on the “Topic” of the meeting you want to check the contents of the report.<br />[[ファイル:Webex_my_report4_en.png|600px]]<br />
# The details of the meeting will be displayed. You can also click “Export Report” to download the displayed content as a CSV file.<br />[[ファイル:Webex_my_report5_en.png|700px]]<br />
<br />
<br />
=== Features for video conferencing systems ===<br />
When joining a meeting with a video conferencing system, the features are more limited than those of desktop apps and tablet / smartphone apps.<br />
<br />
==== Share content ====<br />
* When you start sharing a content from the video conferencing system, the content will be shared to the joining a host / participant from the Webex app.<br />
* When the host / participant joining from the Webex app start sharing a content, the content is also shared to the joining a host / participant from the video conferencing system.<br />
<br />
==== Mute / Unmute ====<br />
<br />
* '''In addition to mute or unmute from the video conferencing system to Webex, it is possible to mute the video conferencing system on the Webex side.'''<br />
* If you set “Mute All” or something similar on the host side, the video conferencing system will be muted on the Webex side.<br />
* To mute or unmute from the video conferencing system, enter '''*6''' on the dial pad.<br />
<br />
==== Raise / Lower hand ====<br />
<br />
* To raise or lower your hand from the video conference system, enter '''*3''' on the dial pad.<br />
<br />
==== Change screen layouts ====<br />
<br />
* To change the layout of the screen displayed on the main screen of the video conferencing system, enter '''2''' or '''8''' on the dial pad.<br />
<br />
==== Lock / Unlock meeting (Host only) ====<br />
<br />
* To lock or unlock the meeting from the video conferencing system, enter '''*5''' on the dial pad.<br />
<br />
==== Mute / Unmute all participants (Host only) ====<br />
<br />
* To mute all participants from the video conferencing system, enter '''##''' on the dial pad.<br />
* To unmute all participants from the video conferencing system, enter '''99''' on the dial pad.<br />
<br />
==== See Webex Meetings help ====<br />
<br />
* To play the operation help from the video conferencing system, enter '''**''' on the dial pad.</div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=How_to_use_Webex_Meetings&diff=4427How to use Webex Meetings2021-09-02T02:47:37Z<p>Fujimoto.miyuki: /* Participants */</p>
<hr />
<div>[[Information Technology Team]] > [[Collaboration tool]] > [[How to use Webex Meetings]]<br />
<br />
{| class="wikitable"<br />
| [[Webex Meetingsの利用方法|日本語]]<br />
|}<br />
<br />
__TOC__<br />
<br />
<br />
== Roles ==<br />
<br />
Webex Meetings has the following roles.<br />
<br />
; '''Host'''<br />
: They can start / end a meeting and assign users to “Presenter. ” <br />
: They can also mute / unmute microphones of participants, but participants can cancel it themselves.<br />
; '''Cohosts'''<br />
: In addition to closing the event, they can set presenter privileges, control breakout sessions, and move participants to and from the lobby. <br />
: They can also set the participant's microphone mute, but they can also unmute it themselves. <br />
: Compared to the host, you can't control the recording and start of the event, but the rest is pretty much the same.<br />
; '''Presenter'''<br />
: They can share the contents, and use a poll to create and share questionnaires.<br />
: If the host has chosen the setting “Anyone Can Share,” the participant who shared the content automatically becomes the presenter. <br />
: When “Anyone can share” is on, any participant can share content in the meeting.<br />
: When “Anyone can share” is off, only presenter set up by the host / Cohosts will be able to share content and manage polling.<br />
; '''Participants'''<br />
: They can mute / unmute the microphone and send the camera image. They can chat with other participants and the host.<br />
<br />
<br />
== Screen composition ==<br />
<br />
When you enter the conference room, the following screen will be displayed (It looks different if another participant is already in the room).<br />
<br />
[[ファイル:Webex_meeting_entryview.png|500px]]<br />
<br />
Buttons are lined up at the bottom of the screen. Hover the mouse over the button to display the name. We will explain from left to right.<br />
<br />
[[ファイル:Webex_meeting_entryview_numbering.png|500px]]<br />
<br />
; '''(1) Connect Audio'''<br />
: If you want to join the meeting with your audio muted, click '''Mute'''.<br />
: You'll see '''Unmute''' when your microphone is muted. Click Unmute when you want to speak in the meeting.<br />
: Mute your microphone (make the icon '''Unmute''') when you don’t speak. Unexpected sounds may be leaked to other participants if you do not mute the mic.<br />
: While the Webex window is active, you can only unmute while holding down the spacebar (releasing the spacebar will mute it).<br />
; '''(2) Start Your Video'''<br />
: If you want to join the meeting with your video turned off, click '''Stop video'''.<br />
: You'll see '''Start video''' when your video is turned off. Click Start video when you want to show your video.<br />
: If the connection environment is unstable, stop the video (make the icon '''Start video''').<br />
; '''(3) Share Content'''<br />
: Share your screens to share materials with other participants.<br />
: You can share your PC screen or share specific application windows.<br />
: It is also used to show a PowerPoint document at hand, to show a video, and to show your writing by connecting to a OH camera, etc. There is also a whiteboard function, so you can share material you have handwritten on your device.<br />
; '''(4) Record meeting (Host only)'''<br />
: You can record your meeting.<br />
: You can save it to the cloud (on the Webex server) or your computer, but sometimes it does not allow you to save it to your computer, depending on the setting.<br />
; '''(5) Breakout Sessions (Host or Cohosts only)'''<br />
: You can control breakout sessions.<br />
; '''(6) Other options'''<br />
: There are other options here.<br />
; '''(7) Leave'''<br />
: Leave the conference room.<br />
; '''(8) Participants''' <br />
: Press the participant button to display a list of participants.<br />
: In the participant list, you can hover your mouse over each name to send a direct message to that participant or to make that participant leave the meeting from a pull-down menu.<br />
; '''(9) Chat'''<br />
: Pressing the chat button will bring up a chat window where you can send a message to everyone or a specific person.<br />
; '''(10) Panel options'''<br />
: Pressing the button to display Notes window or Polls window.<br />
<br />
== Sign in ==<br />
<br />
# Access https://utokyo-science.webex.com/ .<br />
# Click on “Sign in”<br />
# Enter 10-digit UTokyo Common ID@s.u-tokyo.ac.jp in mail address and click on “Next”<br />
#* If your 10-digit UTokyo Common ID is 1234567890, your Webex login mail address is 1234567890@s.u-tokyo.ac.jp .<br />
#* You will be authenticated using client certificate of the School of Science.<br />
<br />
== Initial settings on first sign in ==<br />
<br />
# Configure Personal Room name, Personal Room link and Host PIN in Preferences -> My Personal Room.<br />
<br />
<br />
== Schedule a meeting in the future ==<br />
<br />
# Click on “Schedule” on the home screen to set the meeting topic, password, date, time, and attendees.<br />
#* '''Meeting type''' : Select the type of this meeting.<br />
#*; Webex Meetings Pro Meeting<br />
#*: Select this for normal lectures and meetings.<br />
#*: You can record the meeting on the server, connect a video conferencing system (Polycom, etc.), and use the breakout session feature and lobby.<br />
#*; '''Webex Meetings Encrypted Meeting'''<br />
#*: You can hold a meeting with End-to-End Encryption enabled.<br />
#*: After the audio and video are encrypted at the participants, the communication is not decrypted even at the intermediate Webex server, but only at the other participants.<br />
#*: You will not be able to record the meeting on the server, or participate via video conferencing system (Polycom, etc.) or phone.<br />
#* '''Meeting topic''' : Enter the name of this meeting. This is the required item.<br />
#* '''Meeting password''' : An arbitrary string of characters is displayed, but can be changed.<br />
#* '''Date and time''' : The most recent time you opened this screen is displayed, but you can change it by pressing the symbol on the far right. You can also choose to repeat it. If you check the Recurrence checkbox, you will see an item to set about the repetition rules.<br />
#* '''Attendees''' : Enter your email address here. An invitation email will be automatically sent to the participants set here when this entire setup is completed.<br />
#* '''Show advanced options''' : You can set the audio connection options, discussion items, and scheduling options. For example, you can start recording automatically, allow participants to join before the host, register attendees, and set up reminder emails.<br />
# After finishing settings, click on “Schedule”. You will obtain a meeting number.<br />
#* At the same time, participants obtain the invitation email.<br />
#* You can add other participants to the meeting by sharing the meeting link, meeting number and password. However, do not let participants know the host key.<br />
<br />
== Start a meeting ==<br />
<br />
'''To start a meeting, the host must operate the Webex system.'''<br />
<br />
There are two kinds of meetings: Scheduled meeting and Instant meeting.<br />
<br />
=== Scheduled meeting ===<br />
<br />
To start a scheduled meeting, locate your meeting in the “Upcoming Meetings” section on the home screen and select “Start”. <br />
<br />
Check the connected devices and audio on the preview screen, and select the “Start meeting” button.<br />
<br />
=== Instant meeting (Personal Room) ===<br />
<br />
To hold an instant meeting, click the “Start a Meeting” on the home screen. You will immediately move to the preview screen, where you can start the meeting by clicking “Start a Meeting”. <br />
<br />
Invite participants to the meeting by sharing the URL displayed below the “Personal Room” or the meeting number. You can check your meeting number by selecting “More ways to join.”<br />
<br />
=== Video conferencing system ===<br />
<br />
# Call '''210.4.202.4''' from your video conferencing system.<br />
# You will hear an announcement asking you to enter the meeting number. Enter the meeting number that was generated when the meeting was scheduled, and enter '''#''' at the end.<br />
#If the meeting has not yet started, an announcement will be made asking you to enter the host key. Enter the host key that was generated when the meeting was scheduled, and enter '''#''' at the end.<br />
#* By entering the host key, you are “starting” the conference.<br />
<br />
== Join a meeting ==<br />
<br />
# Open your email invite, and click "Join meeting" will open the default browser and launch the Webex Meetings application.<br />
# Enter your name and email address, and click "Next" to move to the preview window. <br />
# In the preview window, you can make sure your audio, microphone, and camera settings. This is where you can toggle the settings for which equipment you want to use for audio and microphone, such as if you are wearing a headset. If it doesn't work here, you can change it after you join the meeting.<br />
#* If you don't see anything on the preview window, your camera may not be recognized, so check the camera settings in the bottom corner.<br />
#* Check here if the microphone can be heard well. If the indicator below the microphone responds when you play a sound, it is picking up the sound.<br />
# The microphone and video buttons on the screen allow you to un-mute/set and stop/start the video, respectively. The default setting is to hear sound and see the video.<br />
# Click "Join Meeting" to join the meeting. If you are the host, you can start the meeting.<br />
# If you are not the host of the meeting, you cannot join the meeting even if the time has passed. (You can also set it so that the host can enter the room before the meeting starts.<br />
<br />
=== Video conferencing system ===<br />
<br />
# Call '''210.4.202.4''' from your video conferencing system.<br />
# You will hear an announcement asking you to enter the meeting number. Enter the meeting number sent to you by the host, and enter '''#''' at the end.<br />
# If the meeting has a password, you will hear an announcement asking you to enter the password. Enter the password sent to you by the host, and then enter '''#''' at the end.<br />
#* If the conference has not started, you will be disconnected automatically.<br />
<br />
<br />
== Features for the Webex Meetings ==<br />
<br />
=== Features for host and participants ===<br />
<br />
==== Screen sharing ====<br />
When you click on“Share”, the screen options to share will appear. Select the one you want to share and start sharing the screen.<br />
<br />
[[ファイル:Webex_share_en.png|500px]]<br />
<br />
When “Screen 1” is selected, a screen which the person is literally looking at is shared with everyone (If there are multiple screens such as when using a multi-monitor, the number of options increases like “Screen 1,” “Screen 2,” ...).<br />
<br />
The currently open window/app is also displayed as an option. You can share a specific window/app to share. If you don’t want participants to see the whole screen, select only the window/app you want to share.<br />
<br />
If you select “New Whiteboard”, a whiteboard that participants can draw freely will be shared with everyone.<br />
<br />
If you select “Optimize for mothion and video” from the drop-down menu, you will see a checkbox “Share your computer audio.” If you check this, you can share the audio of your computer.<br />
<br />
==== Detailed Settings for Speaker, Microphone and Camera ====<br />
<br />
[[ファイル:Webex_config_sound_en.png|300px|baseline|border]] [[ファイル:Webex_config_camera_en.png|300px|baseline|border]]<br />
<br />
Click “Other Options” and then “Speakers, Microphones, Cameras” to set and check the speaker, microphone and camera.<br />
<br />
[[ファイル:Webex_config_sound_setting_en.png|400px|baseline]] [[ファイル:Webex_config_camera_setting_en.png|400px|baseline]]<br />
<br />
* '''Speaker''' : You can select the speaker you want to use (You will have multiple choices in case you have a separate speaker on your PC. Select the one you want). Click “Test” to hear a confirmation sound.<br />
* '''Microphone''' : You can select the microphone you want to use (You will have multiple choices in case you have a separate microphone on your PC. Select the one you want). If the microphone properly collects sound, the meter below will oscillate. Check “Automatically adjust volume” box if necessary.<br />
* '''Camera''' : You can select the camera you want to use (You will have multiple choices in case you have a separate camera on your PC. Select the one you want). A preview of the camera is displayed down below. You can set virtual or blurred backgrounds, but '''some devices with low performance may not be able to set virtual backgrounds'''.<br />
<br />
==== Participants ====<br />
<br />
Select “Participants” will bring up a screen where you can see a list of participants.<br />
<br />
[[ファイル:Webex_participants_host_en.png|300px|border|top]] [[ファイル:Webex_participants_attendee_en.png|300px|border|top]]<br />
<br />
The left side shows the host’s view, and the right side the participant’s view.<br />
<br />
* '''Raise / Lower hand icon''': When the participants (other than the host) press the Raise hand icon, they can raise their hands. The host can check who is raising a hand. In the figure above, the test user is raising their hand.<br />
* '''Microphone icon''': Participants with a red microphone icon have their microphones muted. The host can also mute participants’ microphones. In the above figure, the microphones of the test host and test user are muted.<br />
<br />
You can also search and sort the participants.<br />
<br />
==== Chat ====<br />
<br />
Open “Chat” panel to enable text chat. You cannot read the chat history before you join.<br />
<br />
[[ファイル:Webex_chat_en.png|300px]]<br />
<br />
* '''Recipient''': Select the recipient of the message. If you select “Everyone”, it will be sent to everyone.<br />
<br />
==== Q&A ====<br />
<br />
To open the Q&A panel, click Panel options and select “Q&A”.<br />
<br />
[[ファイル:Webex_qa_host.png]] [[ファイル:Webex_qa_participant.png]]<br />
<br />
* The left side shows the host's view, and the right side the participant's view. When the answers to the questions are ready, both the questions and answers are shared with all participants. Participants who joined the event in the middle can also read the past Q&A.<br />
* You can select who you'd like to ask from the dropdown menu.<br />
* As a host, cohost, or presenter, when you click “Send Privately,” you can choose to “Answer privately,” “Defer,” or “Dismiss.” Responses that should not be shown to all participants can be “Answer privately,” while responses that need to be investigated and will take time to answer can be “Defer,” and so on.<br />
<br />
==== Breakout Sessions ====<br />
<br />
With the breakout session feature, you can create multiple breakout sessions in addition to the main meeting, and participants can scatter to their assigned breakout session to discuss or come back to the main meeting. Up to 100 breakout sessions can be created, and up to 100 participants can be assigned to each breakout session.<br />
<br />
'''The breakout session feature is not available in Webex Meetings Encrypted Meeting.'''<br />
<br />
Participants can move to the session by pressing the Join button. When they are done, they can press the Close button to return to the main meeting. (This action may be limited in behavior by the host.)<br />
<br />
[[ファイル:Webex_breakout_enter_en.png|300px]] [[ファイル:Webex_breakout_leave_en.png|300px]]<br />
<br />
If the host or a cohost has allowed participants to choose any session, click "Show all breakout sessions" in the participant panel and select the session you want to join.<br />
<br />
[[ファイル:Webex_breakout_enter_any_session_en.png|700px]]<br />
<br />
During the breakout session, participants can share video and screen images and chat with each other as in the main meeting (This is the same as the non-breakout session part.)<br />
<br />
In addition, you can ask for help from the host. If you ask for help, the host will be notified, and they may come to your session. If the host is joining one of the sessions, you cannot ask for help. Let's wait.<br />
<br />
[[ファイル:Webex_breakout_callhelp_en.png|300px]]<br />
<br />
For more information on host operations, see [[#Breakout Sessions (Host)]].<br />
<br />
==== Lobby ====<br />
<br />
If a meeting is locked and participants try to join, they will be moved to the lobby.<br />
<br />
'''In Webex Meetings Encrypted Meeting, participants cannot be moved to the lobby once they have entered the meeting room.'''<br />
<br />
[[ファイル:Webex_lobby_en.png|600px]]<br />
<br />
<br />
=== Specific features for host ===<br />
<br />
==== Breakout Sessions (Host) ====<br />
<br />
The host can set the number of breakout sessions, assign participants to breakout sessions, change the name of each breakout session, and set the time limit and countdown timer. '''The breakout session feature is not available in Webex Meetings Encrypted Meeting.'''<br />
<br />
* You can create up to 100 breakout sessions, and each breakout session can have up to 100 participants.<br />
* Breakout sessions can be set up when you schedule them, or you can activate them from the menu bar after the meeting has started.<br />
<br />
[[ファイル:Webex_enable_breakout_en.png|600px|border]]<br />
<br />
[[ファイル:Webex_enable_breakout_menubar_en.png|300px|border]]<br />
<br />
Click “Create Assignments” to open the manage breakout sessions window. In this window, you can check or change the participants' assignments to each breakout session, and add, delete, or rename breakout sessions.<br />
<br />
* Click “Settings” to allow participants to join or leave the breakout session (to go to the main meeting), or to set the time limit for the session and the countdown timer until the time expires.<br />
* Click “Reset” to start over from the setting of the number of breakouts. Any assignments you make manually will be overwritten.<br />
<br />
[[ファイル:Webex_breakout_manage_en.png|500px|border]]<br />
<br />
[[ファイル:Webex_breakout_setting_en.png|350px|border]] [[ファイル:Webex_breakout_reset_en.png|300px|border]]<br />
<br />
When you schedule a meeting, you can click “Preassign breakout sessions” to assign invitees to each breakout session; you can also import the assignments in a CSV file.<br />
<br />
[[ファイル:Webex_breakout_preassign1_en.png|600px|border]]<br />
<br />
[[ファイル:Webex_breakout_preassign2_en.png|350px|border]]<br />
<br />
[[ファイル:Webex_breakout_preassign3_en.png|750px|border]]<br />
<br />
Click “Start breakout sessions” to begin.<br />
* The list of participants will be divided into the main meeting and breakout sessions. The breakout sessions list the participants for each session.<br />
<br />
[[ファイル:Webex_breakout_participants_main_en.png|300px|border]] [[ファイル:Webex_breakout_participants_session_en.png|300px|border]]<br />
<br />
“Join” will appear in the list of breakout sessions in the Participants panel. Click on it to join any session.<br />
* To leave the session, click the red “Leave session” button below. You will be returned to the main meeting.<br />
<br />
If you are in the main meeting and help is requested from a breakout session, a window will pop up and you will be able to join that session.<br />
<br />
[[ファイル:Webex_breakout_helpcalled_en.png|300px|border]]<br />
<br />
During a breakout session, click the “Breakout sessions” at the bottom of the screen to change participant assignments or end the breakout session.<br />
* Click “Broadcast” to send a message to the participants of a particular session or all sessions.<br />
<br />
[[ファイル:Webex_breakout_exit_en.png|500px|border]]<br />
<br />
==== Lock meeting / Move to Lobby ====<br />
<br />
You can lock the meeting to prevent new participants from joining freely, for example, when holding a highly confidential meeting. '''In Webex Meetings Encrypted Meeting, participants cannot be moved to the lobby once they have entered the meeting room.'''<br />
* Attendees who attempt to join the meeting while it is locked will wait in the lobby.<br /><br />
[[ファイル:Webex_meeting_lock_en.png|250px]]<br />
<br />
==== Lower participant's hands ====<br />
<br />
You can lower the hands of the participants who raised their hands. You can also have everyone lower their hands at once when multiple people are raising their hands.<br />
<br />
Right-click on the participant raising their hand and select “Lower hand” or “Lower all hands.” <br />
<br />
[[ファイル:Webex_lower_hands_en.png|300px]]<br />
<br />
==== Mute all participants ====<br />
<br />
When scheduling a meeting, you can mute the participants when they join the meeting.<br />
<br />
After the meeting has started, you can still “Mute on entry” from the “Participant” menu.<br />
<br />
[[ファイル:Webex_mute_on_join_en.png|300px]]<br />
<br />
You can instantly mute all participants by clicking “Mute All” in the “Participant” menu or in the Participants panel.<br />
<br />
[[ファイル:Webex_all_mute_en.png|300px]]<br />
<br />
Uncheck the “Allow Attendees to Unmute Themselves” to prevent participants from unmuting themselves and starting to talk.<br />
<br />
[[ファイル:Webex_forced_mute_en.png|300px]]<br />
<br />
==== Restricting content sharing ====<br />
<br />
You can restrict content sharing to perticipants other than those assigned the role of “presenter” by the host. Unchecking “Anyone Can Share” in the “Participant” menu will prevent unexpected participants from sharing content.<br />
<br />
==== Entry and exit tone ====<br />
<br />
You can play a sound when a participant enters / exits the meeting. You can prevent unexpected participants from getting mixed in without your knowledge, but it can be annoying in a meeting with many participants. Set in “Entry and exit tone” at the time of scheduling, or set in “Entry and Exit Tone” in the “Participant” menu after the meeting starts.<br />
<br />
==== Assign privileges ====<br />
<br />
In the “Participant” menu, “Assign Privileges” allows you to set detailed privileges for each participant.<br />
<br />
[[ファイル:Webex_privilege_communication_en.png|500px]]<br />
<br />
[[ファイル:Webex_privilege_participant_en.png|500px]]<br />
<br />
==== Recordings ====<br />
<br />
By recording all the meetings and publishing them on ITC-LMS etc., you can use them as teaching materials for students with poor network communication conditions or for review.<br />
<br />
You can set “Automatic recording” when setting up the meeting, or you can record at any time during the meeting by clicking on the “Record” button.<br />
<br />
* Only the host can record. Cohosts are not allowed.<br />
* Recording is paused during breakout sessions.<br />
<br />
[[ファイル:Webex_meeting_auto_record_en.png|600px]]<br />
<br />
The recorded video file will be automatically saved in MP4 format and stored in the “Recordings” menu of the home screen. You can also download it or generate a password-protected link (URL) to share it.<br />
<br />
[[ファイル:Webex_meeting_record_1_en.png|500px]]<br />
<br />
[[ファイル:Webex_meeting_record_2_en.png|600px]]<br />
<br />
==== Reclaim host role ====<br />
<br />
If the host disconnects due to network trouble, etc., the host role is passed on to other participants. In such a case, you can reclaim the host role by following these steps.<br />
# Rejoining the meeting as a participant.<br />
# Click on the “Participant” menu, then choose “Reclaim Host Role.”<br />
# Type the 6 digit host key that was displayed when the meeting was created.<br />
<br />
When scheduling a meeting, set “Join before host” in “Scheduling options” to allow participants to enter the meeting room even if the host has not started the meeting. If the participant choose “Reclaim Host Role,” they can become the host and proceed with the meeting.<br />
<br />
[[ファイル:Webex_meetings_join_before_host_en.png|500px]]<br />
<br />
==== Reports ====<br />
<br />
You can download reports that have to do with usage, attendance. It takes time for the report to be created after the meeting is over.<br />
<br />
# Click your name in the upper-right of the home screen, and then select “My reports.”<br />[[ファイル:Webex_my_report_en.png|200px]]<br />
# Click “Usage Report.”<br />[[ファイル:Webex_my_report2_en.png|500px]]<br />
# Search for meetings that have been held. Enter the date and topic, and then click “Display Report.”<br />[[ファイル:Webex_my_report3_en.png|500px]]<br />
# The list of meetings is displayed. At this time, if it is displayed in the “Preliminary Usage Summary Report,” the report has not yet been generated properly. Please wait for it to appear in the “Final Usage Summary Report.” Click on the “Topic” of the meeting you want to check the contents of the report.<br />[[ファイル:Webex_my_report4_en.png|600px]]<br />
# The details of the meeting will be displayed. You can also click “Export Report” to download the displayed content as a CSV file.<br />[[ファイル:Webex_my_report5_en.png|700px]]<br />
<br />
<br />
=== Features for video conferencing systems ===<br />
When joining a meeting with a video conferencing system, the features are more limited than those of desktop apps and tablet / smartphone apps.<br />
<br />
==== Share content ====<br />
* When you start sharing a content from the video conferencing system, the content will be shared to the joining a host / participant from the Webex app.<br />
* When the host / participant joining from the Webex app start sharing a content, the content is also shared to the joining a host / participant from the video conferencing system.<br />
<br />
==== Mute / Unmute ====<br />
<br />
* '''In addition to mute or unmute from the video conferencing system to Webex, it is possible to mute the video conferencing system on the Webex side.'''<br />
* If you set “Mute All” or something similar on the host side, the video conferencing system will be muted on the Webex side.<br />
* To mute or unmute from the video conferencing system, enter '''*6''' on the dial pad.<br />
<br />
==== Raise / Lower hand ====<br />
<br />
* To raise or lower your hand from the video conference system, enter '''*3''' on the dial pad.<br />
<br />
==== Change screen layouts ====<br />
<br />
* To change the layout of the screen displayed on the main screen of the video conferencing system, enter '''2''' or '''8''' on the dial pad.<br />
<br />
==== Lock / Unlock meeting (Host only) ====<br />
<br />
* To lock or unlock the meeting from the video conferencing system, enter '''*5''' on the dial pad.<br />
<br />
==== Mute / Unmute all participants (Host only) ====<br />
<br />
* To mute all participants from the video conferencing system, enter '''##''' on the dial pad.<br />
* To unmute all participants from the video conferencing system, enter '''99''' on the dial pad.<br />
<br />
==== See Webex Meetings help ====<br />
<br />
* To play the operation help from the video conferencing system, enter '''**''' on the dial pad.</div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=How_to_use_Webex_Meetings&diff=4426How to use Webex Meetings2021-09-02T02:45:48Z<p>Fujimoto.miyuki: /* Detailed Settings for Speaker, Microphone and Camera */</p>
<hr />
<div>[[Information Technology Team]] > [[Collaboration tool]] > [[How to use Webex Meetings]]<br />
<br />
{| class="wikitable"<br />
| [[Webex Meetingsの利用方法|日本語]]<br />
|}<br />
<br />
__TOC__<br />
<br />
<br />
== Roles ==<br />
<br />
Webex Meetings has the following roles.<br />
<br />
; '''Host'''<br />
: They can start / end a meeting and assign users to “Presenter. ” <br />
: They can also mute / unmute microphones of participants, but participants can cancel it themselves.<br />
; '''Cohosts'''<br />
: In addition to closing the event, they can set presenter privileges, control breakout sessions, and move participants to and from the lobby. <br />
: They can also set the participant's microphone mute, but they can also unmute it themselves. <br />
: Compared to the host, you can't control the recording and start of the event, but the rest is pretty much the same.<br />
; '''Presenter'''<br />
: They can share the contents, and use a poll to create and share questionnaires.<br />
: If the host has chosen the setting “Anyone Can Share,” the participant who shared the content automatically becomes the presenter. <br />
: When “Anyone can share” is on, any participant can share content in the meeting.<br />
: When “Anyone can share” is off, only presenter set up by the host / Cohosts will be able to share content and manage polling.<br />
; '''Participants'''<br />
: They can mute / unmute the microphone and send the camera image. They can chat with other participants and the host.<br />
<br />
<br />
== Screen composition ==<br />
<br />
When you enter the conference room, the following screen will be displayed (It looks different if another participant is already in the room).<br />
<br />
[[ファイル:Webex_meeting_entryview.png|500px]]<br />
<br />
Buttons are lined up at the bottom of the screen. Hover the mouse over the button to display the name. We will explain from left to right.<br />
<br />
[[ファイル:Webex_meeting_entryview_numbering.png|500px]]<br />
<br />
; '''(1) Connect Audio'''<br />
: If you want to join the meeting with your audio muted, click '''Mute'''.<br />
: You'll see '''Unmute''' when your microphone is muted. Click Unmute when you want to speak in the meeting.<br />
: Mute your microphone (make the icon '''Unmute''') when you don’t speak. Unexpected sounds may be leaked to other participants if you do not mute the mic.<br />
: While the Webex window is active, you can only unmute while holding down the spacebar (releasing the spacebar will mute it).<br />
; '''(2) Start Your Video'''<br />
: If you want to join the meeting with your video turned off, click '''Stop video'''.<br />
: You'll see '''Start video''' when your video is turned off. Click Start video when you want to show your video.<br />
: If the connection environment is unstable, stop the video (make the icon '''Start video''').<br />
; '''(3) Share Content'''<br />
: Share your screens to share materials with other participants.<br />
: You can share your PC screen or share specific application windows.<br />
: It is also used to show a PowerPoint document at hand, to show a video, and to show your writing by connecting to a OH camera, etc. There is also a whiteboard function, so you can share material you have handwritten on your device.<br />
; '''(4) Record meeting (Host only)'''<br />
: You can record your meeting.<br />
: You can save it to the cloud (on the Webex server) or your computer, but sometimes it does not allow you to save it to your computer, depending on the setting.<br />
; '''(5) Breakout Sessions (Host or Cohosts only)'''<br />
: You can control breakout sessions.<br />
; '''(6) Other options'''<br />
: There are other options here.<br />
; '''(7) Leave'''<br />
: Leave the conference room.<br />
; '''(8) Participants''' <br />
: Press the participant button to display a list of participants.<br />
: In the participant list, you can hover your mouse over each name to send a direct message to that participant or to make that participant leave the meeting from a pull-down menu.<br />
; '''(9) Chat'''<br />
: Pressing the chat button will bring up a chat window where you can send a message to everyone or a specific person.<br />
; '''(10) Panel options'''<br />
: Pressing the button to display Notes window or Polls window.<br />
<br />
== Sign in ==<br />
<br />
# Access https://utokyo-science.webex.com/ .<br />
# Click on “Sign in”<br />
# Enter 10-digit UTokyo Common ID@s.u-tokyo.ac.jp in mail address and click on “Next”<br />
#* If your 10-digit UTokyo Common ID is 1234567890, your Webex login mail address is 1234567890@s.u-tokyo.ac.jp .<br />
#* You will be authenticated using client certificate of the School of Science.<br />
<br />
== Initial settings on first sign in ==<br />
<br />
# Configure Personal Room name, Personal Room link and Host PIN in Preferences -> My Personal Room.<br />
<br />
<br />
== Schedule a meeting in the future ==<br />
<br />
# Click on “Schedule” on the home screen to set the meeting topic, password, date, time, and attendees.<br />
#* '''Meeting type''' : Select the type of this meeting.<br />
#*; Webex Meetings Pro Meeting<br />
#*: Select this for normal lectures and meetings.<br />
#*: You can record the meeting on the server, connect a video conferencing system (Polycom, etc.), and use the breakout session feature and lobby.<br />
#*; '''Webex Meetings Encrypted Meeting'''<br />
#*: You can hold a meeting with End-to-End Encryption enabled.<br />
#*: After the audio and video are encrypted at the participants, the communication is not decrypted even at the intermediate Webex server, but only at the other participants.<br />
#*: You will not be able to record the meeting on the server, or participate via video conferencing system (Polycom, etc.) or phone.<br />
#* '''Meeting topic''' : Enter the name of this meeting. This is the required item.<br />
#* '''Meeting password''' : An arbitrary string of characters is displayed, but can be changed.<br />
#* '''Date and time''' : The most recent time you opened this screen is displayed, but you can change it by pressing the symbol on the far right. You can also choose to repeat it. If you check the Recurrence checkbox, you will see an item to set about the repetition rules.<br />
#* '''Attendees''' : Enter your email address here. An invitation email will be automatically sent to the participants set here when this entire setup is completed.<br />
#* '''Show advanced options''' : You can set the audio connection options, discussion items, and scheduling options. For example, you can start recording automatically, allow participants to join before the host, register attendees, and set up reminder emails.<br />
# After finishing settings, click on “Schedule”. You will obtain a meeting number.<br />
#* At the same time, participants obtain the invitation email.<br />
#* You can add other participants to the meeting by sharing the meeting link, meeting number and password. However, do not let participants know the host key.<br />
<br />
== Start a meeting ==<br />
<br />
'''To start a meeting, the host must operate the Webex system.'''<br />
<br />
There are two kinds of meetings: Scheduled meeting and Instant meeting.<br />
<br />
=== Scheduled meeting ===<br />
<br />
To start a scheduled meeting, locate your meeting in the “Upcoming Meetings” section on the home screen and select “Start”. <br />
<br />
Check the connected devices and audio on the preview screen, and select the “Start meeting” button.<br />
<br />
=== Instant meeting (Personal Room) ===<br />
<br />
To hold an instant meeting, click the “Start a Meeting” on the home screen. You will immediately move to the preview screen, where you can start the meeting by clicking “Start a Meeting”. <br />
<br />
Invite participants to the meeting by sharing the URL displayed below the “Personal Room” or the meeting number. You can check your meeting number by selecting “More ways to join.”<br />
<br />
=== Video conferencing system ===<br />
<br />
# Call '''210.4.202.4''' from your video conferencing system.<br />
# You will hear an announcement asking you to enter the meeting number. Enter the meeting number that was generated when the meeting was scheduled, and enter '''#''' at the end.<br />
#If the meeting has not yet started, an announcement will be made asking you to enter the host key. Enter the host key that was generated when the meeting was scheduled, and enter '''#''' at the end.<br />
#* By entering the host key, you are “starting” the conference.<br />
<br />
== Join a meeting ==<br />
<br />
# Open your email invite, and click "Join meeting" will open the default browser and launch the Webex Meetings application.<br />
# Enter your name and email address, and click "Next" to move to the preview window. <br />
# In the preview window, you can make sure your audio, microphone, and camera settings. This is where you can toggle the settings for which equipment you want to use for audio and microphone, such as if you are wearing a headset. If it doesn't work here, you can change it after you join the meeting.<br />
#* If you don't see anything on the preview window, your camera may not be recognized, so check the camera settings in the bottom corner.<br />
#* Check here if the microphone can be heard well. If the indicator below the microphone responds when you play a sound, it is picking up the sound.<br />
# The microphone and video buttons on the screen allow you to un-mute/set and stop/start the video, respectively. The default setting is to hear sound and see the video.<br />
# Click "Join Meeting" to join the meeting. If you are the host, you can start the meeting.<br />
# If you are not the host of the meeting, you cannot join the meeting even if the time has passed. (You can also set it so that the host can enter the room before the meeting starts.<br />
<br />
=== Video conferencing system ===<br />
<br />
# Call '''210.4.202.4''' from your video conferencing system.<br />
# You will hear an announcement asking you to enter the meeting number. Enter the meeting number sent to you by the host, and enter '''#''' at the end.<br />
# If the meeting has a password, you will hear an announcement asking you to enter the password. Enter the password sent to you by the host, and then enter '''#''' at the end.<br />
#* If the conference has not started, you will be disconnected automatically.<br />
<br />
<br />
== Features for the Webex Meetings ==<br />
<br />
=== Features for host and participants ===<br />
<br />
==== Screen sharing ====<br />
When you click on“Share”, the screen options to share will appear. Select the one you want to share and start sharing the screen.<br />
<br />
[[ファイル:Webex_share_en.png|500px]]<br />
<br />
When “Screen 1” is selected, a screen which the person is literally looking at is shared with everyone (If there are multiple screens such as when using a multi-monitor, the number of options increases like “Screen 1,” “Screen 2,” ...).<br />
<br />
The currently open window/app is also displayed as an option. You can share a specific window/app to share. If you don’t want participants to see the whole screen, select only the window/app you want to share.<br />
<br />
If you select “New Whiteboard”, a whiteboard that participants can draw freely will be shared with everyone.<br />
<br />
If you select “Optimize for mothion and video” from the drop-down menu, you will see a checkbox “Share your computer audio.” If you check this, you can share the audio of your computer.<br />
<br />
==== Detailed Settings for Speaker, Microphone and Camera ====<br />
<br />
[[ファイル:Webex_config_sound_en.png|300px|baseline|border]] [[ファイル:Webex_config_camera_en.png|300px|baseline|border]]<br />
<br />
Click “Other Options” and then “Speakers, Microphones, Cameras” to set and check the speaker, microphone and camera.<br />
<br />
[[ファイル:Webex_config_sound_setting_en.png|400px|baseline]] [[ファイル:Webex_config_camera_setting_en.png|400px|baseline]]<br />
<br />
* '''Speaker''' : You can select the speaker you want to use (You will have multiple choices in case you have a separate speaker on your PC. Select the one you want). Click “Test” to hear a confirmation sound.<br />
* '''Microphone''' : You can select the microphone you want to use (You will have multiple choices in case you have a separate microphone on your PC. Select the one you want). If the microphone properly collects sound, the meter below will oscillate. Check “Automatically adjust volume” box if necessary.<br />
* '''Camera''' : You can select the camera you want to use (You will have multiple choices in case you have a separate camera on your PC. Select the one you want). A preview of the camera is displayed down below. You can set virtual or blurred backgrounds, but '''some devices with low performance may not be able to set virtual backgrounds'''.<br />
<br />
==== Participants ====<br />
<br />
Select “Participants” will bring up a screen where you can see a list of participants.<br />
<br />
[[ファイル:Webex_participants_host_en.png|300px]] [[ファイル:Webex_participants_attendee_en.png|300px]]<br />
<br />
The left side shows the host’s view, and the right side the participant’s view.<br />
<br />
* '''Raise / Lower hand icon''': When the participants (other than the host) press the Raise hand icon, they can raise their hands. The host can check who is raising a hand. In the figure above, the test user is raising their hand.<br />
* '''Microphone icon''': Participants with a red microphone icon have their microphones muted. The host can also mute participants’ microphones. In the above figure, the microphones of the test host and test user are muted.<br />
<br />
You can also search and sort the participants.<br />
<br />
==== Chat ====<br />
<br />
Open “Chat” panel to enable text chat. You cannot read the chat history before you join.<br />
<br />
[[ファイル:Webex_chat_en.png|300px]]<br />
<br />
* '''Recipient''': Select the recipient of the message. If you select “Everyone”, it will be sent to everyone.<br />
<br />
==== Q&A ====<br />
<br />
To open the Q&A panel, click Panel options and select “Q&A”.<br />
<br />
[[ファイル:Webex_qa_host.png]] [[ファイル:Webex_qa_participant.png]]<br />
<br />
* The left side shows the host's view, and the right side the participant's view. When the answers to the questions are ready, both the questions and answers are shared with all participants. Participants who joined the event in the middle can also read the past Q&A.<br />
* You can select who you'd like to ask from the dropdown menu.<br />
* As a host, cohost, or presenter, when you click “Send Privately,” you can choose to “Answer privately,” “Defer,” or “Dismiss.” Responses that should not be shown to all participants can be “Answer privately,” while responses that need to be investigated and will take time to answer can be “Defer,” and so on.<br />
<br />
==== Breakout Sessions ====<br />
<br />
With the breakout session feature, you can create multiple breakout sessions in addition to the main meeting, and participants can scatter to their assigned breakout session to discuss or come back to the main meeting. Up to 100 breakout sessions can be created, and up to 100 participants can be assigned to each breakout session.<br />
<br />
'''The breakout session feature is not available in Webex Meetings Encrypted Meeting.'''<br />
<br />
Participants can move to the session by pressing the Join button. When they are done, they can press the Close button to return to the main meeting. (This action may be limited in behavior by the host.)<br />
<br />
[[ファイル:Webex_breakout_enter_en.png|300px]] [[ファイル:Webex_breakout_leave_en.png|300px]]<br />
<br />
If the host or a cohost has allowed participants to choose any session, click "Show all breakout sessions" in the participant panel and select the session you want to join.<br />
<br />
[[ファイル:Webex_breakout_enter_any_session_en.png|700px]]<br />
<br />
During the breakout session, participants can share video and screen images and chat with each other as in the main meeting (This is the same as the non-breakout session part.)<br />
<br />
In addition, you can ask for help from the host. If you ask for help, the host will be notified, and they may come to your session. If the host is joining one of the sessions, you cannot ask for help. Let's wait.<br />
<br />
[[ファイル:Webex_breakout_callhelp_en.png|300px]]<br />
<br />
For more information on host operations, see [[#Breakout Sessions (Host)]].<br />
<br />
==== Lobby ====<br />
<br />
If a meeting is locked and participants try to join, they will be moved to the lobby.<br />
<br />
'''In Webex Meetings Encrypted Meeting, participants cannot be moved to the lobby once they have entered the meeting room.'''<br />
<br />
[[ファイル:Webex_lobby_en.png|600px]]<br />
<br />
<br />
=== Specific features for host ===<br />
<br />
==== Breakout Sessions (Host) ====<br />
<br />
The host can set the number of breakout sessions, assign participants to breakout sessions, change the name of each breakout session, and set the time limit and countdown timer. '''The breakout session feature is not available in Webex Meetings Encrypted Meeting.'''<br />
<br />
* You can create up to 100 breakout sessions, and each breakout session can have up to 100 participants.<br />
* Breakout sessions can be set up when you schedule them, or you can activate them from the menu bar after the meeting has started.<br />
<br />
[[ファイル:Webex_enable_breakout_en.png|600px|border]]<br />
<br />
[[ファイル:Webex_enable_breakout_menubar_en.png|300px|border]]<br />
<br />
Click “Create Assignments” to open the manage breakout sessions window. In this window, you can check or change the participants' assignments to each breakout session, and add, delete, or rename breakout sessions.<br />
<br />
* Click “Settings” to allow participants to join or leave the breakout session (to go to the main meeting), or to set the time limit for the session and the countdown timer until the time expires.<br />
* Click “Reset” to start over from the setting of the number of breakouts. Any assignments you make manually will be overwritten.<br />
<br />
[[ファイル:Webex_breakout_manage_en.png|500px|border]]<br />
<br />
[[ファイル:Webex_breakout_setting_en.png|350px|border]] [[ファイル:Webex_breakout_reset_en.png|300px|border]]<br />
<br />
When you schedule a meeting, you can click “Preassign breakout sessions” to assign invitees to each breakout session; you can also import the assignments in a CSV file.<br />
<br />
[[ファイル:Webex_breakout_preassign1_en.png|600px|border]]<br />
<br />
[[ファイル:Webex_breakout_preassign2_en.png|350px|border]]<br />
<br />
[[ファイル:Webex_breakout_preassign3_en.png|750px|border]]<br />
<br />
Click “Start breakout sessions” to begin.<br />
* The list of participants will be divided into the main meeting and breakout sessions. The breakout sessions list the participants for each session.<br />
<br />
[[ファイル:Webex_breakout_participants_main_en.png|300px|border]] [[ファイル:Webex_breakout_participants_session_en.png|300px|border]]<br />
<br />
“Join” will appear in the list of breakout sessions in the Participants panel. Click on it to join any session.<br />
* To leave the session, click the red “Leave session” button below. You will be returned to the main meeting.<br />
<br />
If you are in the main meeting and help is requested from a breakout session, a window will pop up and you will be able to join that session.<br />
<br />
[[ファイル:Webex_breakout_helpcalled_en.png|300px|border]]<br />
<br />
During a breakout session, click the “Breakout sessions” at the bottom of the screen to change participant assignments or end the breakout session.<br />
* Click “Broadcast” to send a message to the participants of a particular session or all sessions.<br />
<br />
[[ファイル:Webex_breakout_exit_en.png|500px|border]]<br />
<br />
==== Lock meeting / Move to Lobby ====<br />
<br />
You can lock the meeting to prevent new participants from joining freely, for example, when holding a highly confidential meeting. '''In Webex Meetings Encrypted Meeting, participants cannot be moved to the lobby once they have entered the meeting room.'''<br />
* Attendees who attempt to join the meeting while it is locked will wait in the lobby.<br /><br />
[[ファイル:Webex_meeting_lock_en.png|250px]]<br />
<br />
==== Lower participant's hands ====<br />
<br />
You can lower the hands of the participants who raised their hands. You can also have everyone lower their hands at once when multiple people are raising their hands.<br />
<br />
Right-click on the participant raising their hand and select “Lower hand” or “Lower all hands.” <br />
<br />
[[ファイル:Webex_lower_hands_en.png|300px]]<br />
<br />
==== Mute all participants ====<br />
<br />
When scheduling a meeting, you can mute the participants when they join the meeting.<br />
<br />
After the meeting has started, you can still “Mute on entry” from the “Participant” menu.<br />
<br />
[[ファイル:Webex_mute_on_join_en.png|300px]]<br />
<br />
You can instantly mute all participants by clicking “Mute All” in the “Participant” menu or in the Participants panel.<br />
<br />
[[ファイル:Webex_all_mute_en.png|300px]]<br />
<br />
Uncheck the “Allow Attendees to Unmute Themselves” to prevent participants from unmuting themselves and starting to talk.<br />
<br />
[[ファイル:Webex_forced_mute_en.png|300px]]<br />
<br />
==== Restricting content sharing ====<br />
<br />
You can restrict content sharing to perticipants other than those assigned the role of “presenter” by the host. Unchecking “Anyone Can Share” in the “Participant” menu will prevent unexpected participants from sharing content.<br />
<br />
==== Entry and exit tone ====<br />
<br />
You can play a sound when a participant enters / exits the meeting. You can prevent unexpected participants from getting mixed in without your knowledge, but it can be annoying in a meeting with many participants. Set in “Entry and exit tone” at the time of scheduling, or set in “Entry and Exit Tone” in the “Participant” menu after the meeting starts.<br />
<br />
==== Assign privileges ====<br />
<br />
In the “Participant” menu, “Assign Privileges” allows you to set detailed privileges for each participant.<br />
<br />
[[ファイル:Webex_privilege_communication_en.png|500px]]<br />
<br />
[[ファイル:Webex_privilege_participant_en.png|500px]]<br />
<br />
==== Recordings ====<br />
<br />
By recording all the meetings and publishing them on ITC-LMS etc., you can use them as teaching materials for students with poor network communication conditions or for review.<br />
<br />
You can set “Automatic recording” when setting up the meeting, or you can record at any time during the meeting by clicking on the “Record” button.<br />
<br />
* Only the host can record. Cohosts are not allowed.<br />
* Recording is paused during breakout sessions.<br />
<br />
[[ファイル:Webex_meeting_auto_record_en.png|600px]]<br />
<br />
The recorded video file will be automatically saved in MP4 format and stored in the “Recordings” menu of the home screen. You can also download it or generate a password-protected link (URL) to share it.<br />
<br />
[[ファイル:Webex_meeting_record_1_en.png|500px]]<br />
<br />
[[ファイル:Webex_meeting_record_2_en.png|600px]]<br />
<br />
==== Reclaim host role ====<br />
<br />
If the host disconnects due to network trouble, etc., the host role is passed on to other participants. In such a case, you can reclaim the host role by following these steps.<br />
# Rejoining the meeting as a participant.<br />
# Click on the “Participant” menu, then choose “Reclaim Host Role.”<br />
# Type the 6 digit host key that was displayed when the meeting was created.<br />
<br />
When scheduling a meeting, set “Join before host” in “Scheduling options” to allow participants to enter the meeting room even if the host has not started the meeting. If the participant choose “Reclaim Host Role,” they can become the host and proceed with the meeting.<br />
<br />
[[ファイル:Webex_meetings_join_before_host_en.png|500px]]<br />
<br />
==== Reports ====<br />
<br />
You can download reports that have to do with usage, attendance. It takes time for the report to be created after the meeting is over.<br />
<br />
# Click your name in the upper-right of the home screen, and then select “My reports.”<br />[[ファイル:Webex_my_report_en.png|200px]]<br />
# Click “Usage Report.”<br />[[ファイル:Webex_my_report2_en.png|500px]]<br />
# Search for meetings that have been held. Enter the date and topic, and then click “Display Report.”<br />[[ファイル:Webex_my_report3_en.png|500px]]<br />
# The list of meetings is displayed. At this time, if it is displayed in the “Preliminary Usage Summary Report,” the report has not yet been generated properly. Please wait for it to appear in the “Final Usage Summary Report.” Click on the “Topic” of the meeting you want to check the contents of the report.<br />[[ファイル:Webex_my_report4_en.png|600px]]<br />
# The details of the meeting will be displayed. You can also click “Export Report” to download the displayed content as a CSV file.<br />[[ファイル:Webex_my_report5_en.png|700px]]<br />
<br />
<br />
=== Features for video conferencing systems ===<br />
When joining a meeting with a video conferencing system, the features are more limited than those of desktop apps and tablet / smartphone apps.<br />
<br />
==== Share content ====<br />
* When you start sharing a content from the video conferencing system, the content will be shared to the joining a host / participant from the Webex app.<br />
* When the host / participant joining from the Webex app start sharing a content, the content is also shared to the joining a host / participant from the video conferencing system.<br />
<br />
==== Mute / Unmute ====<br />
<br />
* '''In addition to mute or unmute from the video conferencing system to Webex, it is possible to mute the video conferencing system on the Webex side.'''<br />
* If you set “Mute All” or something similar on the host side, the video conferencing system will be muted on the Webex side.<br />
* To mute or unmute from the video conferencing system, enter '''*6''' on the dial pad.<br />
<br />
==== Raise / Lower hand ====<br />
<br />
* To raise or lower your hand from the video conference system, enter '''*3''' on the dial pad.<br />
<br />
==== Change screen layouts ====<br />
<br />
* To change the layout of the screen displayed on the main screen of the video conferencing system, enter '''2''' or '''8''' on the dial pad.<br />
<br />
==== Lock / Unlock meeting (Host only) ====<br />
<br />
* To lock or unlock the meeting from the video conferencing system, enter '''*5''' on the dial pad.<br />
<br />
==== Mute / Unmute all participants (Host only) ====<br />
<br />
* To mute all participants from the video conferencing system, enter '''##''' on the dial pad.<br />
* To unmute all participants from the video conferencing system, enter '''99''' on the dial pad.<br />
<br />
==== See Webex Meetings help ====<br />
<br />
* To play the operation help from the video conferencing system, enter '''**''' on the dial pad.</div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=How_to_use_Webex_Meetings&diff=4425How to use Webex Meetings2021-09-02T02:45:01Z<p>Fujimoto.miyuki: /* Breakout Sessions (Host) */</p>
<hr />
<div>[[Information Technology Team]] > [[Collaboration tool]] > [[How to use Webex Meetings]]<br />
<br />
{| class="wikitable"<br />
| [[Webex Meetingsの利用方法|日本語]]<br />
|}<br />
<br />
__TOC__<br />
<br />
<br />
== Roles ==<br />
<br />
Webex Meetings has the following roles.<br />
<br />
; '''Host'''<br />
: They can start / end a meeting and assign users to “Presenter. ” <br />
: They can also mute / unmute microphones of participants, but participants can cancel it themselves.<br />
; '''Cohosts'''<br />
: In addition to closing the event, they can set presenter privileges, control breakout sessions, and move participants to and from the lobby. <br />
: They can also set the participant's microphone mute, but they can also unmute it themselves. <br />
: Compared to the host, you can't control the recording and start of the event, but the rest is pretty much the same.<br />
; '''Presenter'''<br />
: They can share the contents, and use a poll to create and share questionnaires.<br />
: If the host has chosen the setting “Anyone Can Share,” the participant who shared the content automatically becomes the presenter. <br />
: When “Anyone can share” is on, any participant can share content in the meeting.<br />
: When “Anyone can share” is off, only presenter set up by the host / Cohosts will be able to share content and manage polling.<br />
; '''Participants'''<br />
: They can mute / unmute the microphone and send the camera image. They can chat with other participants and the host.<br />
<br />
<br />
== Screen composition ==<br />
<br />
When you enter the conference room, the following screen will be displayed (It looks different if another participant is already in the room).<br />
<br />
[[ファイル:Webex_meeting_entryview.png|500px]]<br />
<br />
Buttons are lined up at the bottom of the screen. Hover the mouse over the button to display the name. We will explain from left to right.<br />
<br />
[[ファイル:Webex_meeting_entryview_numbering.png|500px]]<br />
<br />
; '''(1) Connect Audio'''<br />
: If you want to join the meeting with your audio muted, click '''Mute'''.<br />
: You'll see '''Unmute''' when your microphone is muted. Click Unmute when you want to speak in the meeting.<br />
: Mute your microphone (make the icon '''Unmute''') when you don’t speak. Unexpected sounds may be leaked to other participants if you do not mute the mic.<br />
: While the Webex window is active, you can only unmute while holding down the spacebar (releasing the spacebar will mute it).<br />
; '''(2) Start Your Video'''<br />
: If you want to join the meeting with your video turned off, click '''Stop video'''.<br />
: You'll see '''Start video''' when your video is turned off. Click Start video when you want to show your video.<br />
: If the connection environment is unstable, stop the video (make the icon '''Start video''').<br />
; '''(3) Share Content'''<br />
: Share your screens to share materials with other participants.<br />
: You can share your PC screen or share specific application windows.<br />
: It is also used to show a PowerPoint document at hand, to show a video, and to show your writing by connecting to a OH camera, etc. There is also a whiteboard function, so you can share material you have handwritten on your device.<br />
; '''(4) Record meeting (Host only)'''<br />
: You can record your meeting.<br />
: You can save it to the cloud (on the Webex server) or your computer, but sometimes it does not allow you to save it to your computer, depending on the setting.<br />
; '''(5) Breakout Sessions (Host or Cohosts only)'''<br />
: You can control breakout sessions.<br />
; '''(6) Other options'''<br />
: There are other options here.<br />
; '''(7) Leave'''<br />
: Leave the conference room.<br />
; '''(8) Participants''' <br />
: Press the participant button to display a list of participants.<br />
: In the participant list, you can hover your mouse over each name to send a direct message to that participant or to make that participant leave the meeting from a pull-down menu.<br />
; '''(9) Chat'''<br />
: Pressing the chat button will bring up a chat window where you can send a message to everyone or a specific person.<br />
; '''(10) Panel options'''<br />
: Pressing the button to display Notes window or Polls window.<br />
<br />
== Sign in ==<br />
<br />
# Access https://utokyo-science.webex.com/ .<br />
# Click on “Sign in”<br />
# Enter 10-digit UTokyo Common ID@s.u-tokyo.ac.jp in mail address and click on “Next”<br />
#* If your 10-digit UTokyo Common ID is 1234567890, your Webex login mail address is 1234567890@s.u-tokyo.ac.jp .<br />
#* You will be authenticated using client certificate of the School of Science.<br />
<br />
== Initial settings on first sign in ==<br />
<br />
# Configure Personal Room name, Personal Room link and Host PIN in Preferences -> My Personal Room.<br />
<br />
<br />
== Schedule a meeting in the future ==<br />
<br />
# Click on “Schedule” on the home screen to set the meeting topic, password, date, time, and attendees.<br />
#* '''Meeting type''' : Select the type of this meeting.<br />
#*; Webex Meetings Pro Meeting<br />
#*: Select this for normal lectures and meetings.<br />
#*: You can record the meeting on the server, connect a video conferencing system (Polycom, etc.), and use the breakout session feature and lobby.<br />
#*; '''Webex Meetings Encrypted Meeting'''<br />
#*: You can hold a meeting with End-to-End Encryption enabled.<br />
#*: After the audio and video are encrypted at the participants, the communication is not decrypted even at the intermediate Webex server, but only at the other participants.<br />
#*: You will not be able to record the meeting on the server, or participate via video conferencing system (Polycom, etc.) or phone.<br />
#* '''Meeting topic''' : Enter the name of this meeting. This is the required item.<br />
#* '''Meeting password''' : An arbitrary string of characters is displayed, but can be changed.<br />
#* '''Date and time''' : The most recent time you opened this screen is displayed, but you can change it by pressing the symbol on the far right. You can also choose to repeat it. If you check the Recurrence checkbox, you will see an item to set about the repetition rules.<br />
#* '''Attendees''' : Enter your email address here. An invitation email will be automatically sent to the participants set here when this entire setup is completed.<br />
#* '''Show advanced options''' : You can set the audio connection options, discussion items, and scheduling options. For example, you can start recording automatically, allow participants to join before the host, register attendees, and set up reminder emails.<br />
# After finishing settings, click on “Schedule”. You will obtain a meeting number.<br />
#* At the same time, participants obtain the invitation email.<br />
#* You can add other participants to the meeting by sharing the meeting link, meeting number and password. However, do not let participants know the host key.<br />
<br />
== Start a meeting ==<br />
<br />
'''To start a meeting, the host must operate the Webex system.'''<br />
<br />
There are two kinds of meetings: Scheduled meeting and Instant meeting.<br />
<br />
=== Scheduled meeting ===<br />
<br />
To start a scheduled meeting, locate your meeting in the “Upcoming Meetings” section on the home screen and select “Start”. <br />
<br />
Check the connected devices and audio on the preview screen, and select the “Start meeting” button.<br />
<br />
=== Instant meeting (Personal Room) ===<br />
<br />
To hold an instant meeting, click the “Start a Meeting” on the home screen. You will immediately move to the preview screen, where you can start the meeting by clicking “Start a Meeting”. <br />
<br />
Invite participants to the meeting by sharing the URL displayed below the “Personal Room” or the meeting number. You can check your meeting number by selecting “More ways to join.”<br />
<br />
=== Video conferencing system ===<br />
<br />
# Call '''210.4.202.4''' from your video conferencing system.<br />
# You will hear an announcement asking you to enter the meeting number. Enter the meeting number that was generated when the meeting was scheduled, and enter '''#''' at the end.<br />
#If the meeting has not yet started, an announcement will be made asking you to enter the host key. Enter the host key that was generated when the meeting was scheduled, and enter '''#''' at the end.<br />
#* By entering the host key, you are “starting” the conference.<br />
<br />
== Join a meeting ==<br />
<br />
# Open your email invite, and click "Join meeting" will open the default browser and launch the Webex Meetings application.<br />
# Enter your name and email address, and click "Next" to move to the preview window. <br />
# In the preview window, you can make sure your audio, microphone, and camera settings. This is where you can toggle the settings for which equipment you want to use for audio and microphone, such as if you are wearing a headset. If it doesn't work here, you can change it after you join the meeting.<br />
#* If you don't see anything on the preview window, your camera may not be recognized, so check the camera settings in the bottom corner.<br />
#* Check here if the microphone can be heard well. If the indicator below the microphone responds when you play a sound, it is picking up the sound.<br />
# The microphone and video buttons on the screen allow you to un-mute/set and stop/start the video, respectively. The default setting is to hear sound and see the video.<br />
# Click "Join Meeting" to join the meeting. If you are the host, you can start the meeting.<br />
# If you are not the host of the meeting, you cannot join the meeting even if the time has passed. (You can also set it so that the host can enter the room before the meeting starts.<br />
<br />
=== Video conferencing system ===<br />
<br />
# Call '''210.4.202.4''' from your video conferencing system.<br />
# You will hear an announcement asking you to enter the meeting number. Enter the meeting number sent to you by the host, and enter '''#''' at the end.<br />
# If the meeting has a password, you will hear an announcement asking you to enter the password. Enter the password sent to you by the host, and then enter '''#''' at the end.<br />
#* If the conference has not started, you will be disconnected automatically.<br />
<br />
<br />
== Features for the Webex Meetings ==<br />
<br />
=== Features for host and participants ===<br />
<br />
==== Screen sharing ====<br />
When you click on“Share”, the screen options to share will appear. Select the one you want to share and start sharing the screen.<br />
<br />
[[ファイル:Webex_share_en.png|500px]]<br />
<br />
When “Screen 1” is selected, a screen which the person is literally looking at is shared with everyone (If there are multiple screens such as when using a multi-monitor, the number of options increases like “Screen 1,” “Screen 2,” ...).<br />
<br />
The currently open window/app is also displayed as an option. You can share a specific window/app to share. If you don’t want participants to see the whole screen, select only the window/app you want to share.<br />
<br />
If you select “New Whiteboard”, a whiteboard that participants can draw freely will be shared with everyone.<br />
<br />
If you select “Optimize for mothion and video” from the drop-down menu, you will see a checkbox “Share your computer audio.” If you check this, you can share the audio of your computer.<br />
<br />
==== Detailed Settings for Speaker, Microphone and Camera ====<br />
<br />
[[ファイル:Webex_config_sound_en.png|300px|baseline]] [[ファイル:Webex_config_camera_en.png|300px|baseline]]<br />
<br />
Click “Other Options” and then “Speakers, Microphones, Cameras” to set and check the speaker, microphone and camera.<br />
<br />
[[ファイル:Webex_config_sound_setting_en.png|400px|baseline]] [[ファイル:Webex_config_camera_setting_en.png|400px|baseline]]<br />
<br />
* '''Speaker''' : You can select the speaker you want to use (You will have multiple choices in case you have a separate speaker on your PC. Select the one you want). Click “Test” to hear a confirmation sound.<br />
* '''Microphone''' : You can select the microphone you want to use (You will have multiple choices in case you have a separate microphone on your PC. Select the one you want). If the microphone properly collects sound, the meter below will oscillate. Check “Automatically adjust volume” box if necessary.<br />
* '''Camera''' : You can select the camera you want to use (You will have multiple choices in case you have a separate camera on your PC. Select the one you want). A preview of the camera is displayed down below. You can set virtual or blurred backgrounds, but '''some devices with low performance may not be able to set virtual backgrounds'''.<br />
<br />
==== Participants ====<br />
<br />
Select “Participants” will bring up a screen where you can see a list of participants.<br />
<br />
[[ファイル:Webex_participants_host_en.png|300px]] [[ファイル:Webex_participants_attendee_en.png|300px]]<br />
<br />
The left side shows the host’s view, and the right side the participant’s view.<br />
<br />
* '''Raise / Lower hand icon''': When the participants (other than the host) press the Raise hand icon, they can raise their hands. The host can check who is raising a hand. In the figure above, the test user is raising their hand.<br />
* '''Microphone icon''': Participants with a red microphone icon have their microphones muted. The host can also mute participants’ microphones. In the above figure, the microphones of the test host and test user are muted.<br />
<br />
You can also search and sort the participants.<br />
<br />
==== Chat ====<br />
<br />
Open “Chat” panel to enable text chat. You cannot read the chat history before you join.<br />
<br />
[[ファイル:Webex_chat_en.png|300px]]<br />
<br />
* '''Recipient''': Select the recipient of the message. If you select “Everyone”, it will be sent to everyone.<br />
<br />
==== Q&A ====<br />
<br />
To open the Q&A panel, click Panel options and select “Q&A”.<br />
<br />
[[ファイル:Webex_qa_host.png]] [[ファイル:Webex_qa_participant.png]]<br />
<br />
* The left side shows the host's view, and the right side the participant's view. When the answers to the questions are ready, both the questions and answers are shared with all participants. Participants who joined the event in the middle can also read the past Q&A.<br />
* You can select who you'd like to ask from the dropdown menu.<br />
* As a host, cohost, or presenter, when you click “Send Privately,” you can choose to “Answer privately,” “Defer,” or “Dismiss.” Responses that should not be shown to all participants can be “Answer privately,” while responses that need to be investigated and will take time to answer can be “Defer,” and so on.<br />
<br />
==== Breakout Sessions ====<br />
<br />
With the breakout session feature, you can create multiple breakout sessions in addition to the main meeting, and participants can scatter to their assigned breakout session to discuss or come back to the main meeting. Up to 100 breakout sessions can be created, and up to 100 participants can be assigned to each breakout session.<br />
<br />
'''The breakout session feature is not available in Webex Meetings Encrypted Meeting.'''<br />
<br />
Participants can move to the session by pressing the Join button. When they are done, they can press the Close button to return to the main meeting. (This action may be limited in behavior by the host.)<br />
<br />
[[ファイル:Webex_breakout_enter_en.png|300px]] [[ファイル:Webex_breakout_leave_en.png|300px]]<br />
<br />
If the host or a cohost has allowed participants to choose any session, click "Show all breakout sessions" in the participant panel and select the session you want to join.<br />
<br />
[[ファイル:Webex_breakout_enter_any_session_en.png|700px]]<br />
<br />
During the breakout session, participants can share video and screen images and chat with each other as in the main meeting (This is the same as the non-breakout session part.)<br />
<br />
In addition, you can ask for help from the host. If you ask for help, the host will be notified, and they may come to your session. If the host is joining one of the sessions, you cannot ask for help. Let's wait.<br />
<br />
[[ファイル:Webex_breakout_callhelp_en.png|300px]]<br />
<br />
For more information on host operations, see [[#Breakout Sessions (Host)]].<br />
<br />
==== Lobby ====<br />
<br />
If a meeting is locked and participants try to join, they will be moved to the lobby.<br />
<br />
'''In Webex Meetings Encrypted Meeting, participants cannot be moved to the lobby once they have entered the meeting room.'''<br />
<br />
[[ファイル:Webex_lobby_en.png|600px]]<br />
<br />
<br />
=== Specific features for host ===<br />
<br />
==== Breakout Sessions (Host) ====<br />
<br />
The host can set the number of breakout sessions, assign participants to breakout sessions, change the name of each breakout session, and set the time limit and countdown timer. '''The breakout session feature is not available in Webex Meetings Encrypted Meeting.'''<br />
<br />
* You can create up to 100 breakout sessions, and each breakout session can have up to 100 participants.<br />
* Breakout sessions can be set up when you schedule them, or you can activate them from the menu bar after the meeting has started.<br />
<br />
[[ファイル:Webex_enable_breakout_en.png|600px|border]]<br />
<br />
[[ファイル:Webex_enable_breakout_menubar_en.png|300px|border]]<br />
<br />
Click “Create Assignments” to open the manage breakout sessions window. In this window, you can check or change the participants' assignments to each breakout session, and add, delete, or rename breakout sessions.<br />
<br />
* Click “Settings” to allow participants to join or leave the breakout session (to go to the main meeting), or to set the time limit for the session and the countdown timer until the time expires.<br />
* Click “Reset” to start over from the setting of the number of breakouts. Any assignments you make manually will be overwritten.<br />
<br />
[[ファイル:Webex_breakout_manage_en.png|500px|border]]<br />
<br />
[[ファイル:Webex_breakout_setting_en.png|350px|border]] [[ファイル:Webex_breakout_reset_en.png|300px|border]]<br />
<br />
When you schedule a meeting, you can click “Preassign breakout sessions” to assign invitees to each breakout session; you can also import the assignments in a CSV file.<br />
<br />
[[ファイル:Webex_breakout_preassign1_en.png|600px|border]]<br />
<br />
[[ファイル:Webex_breakout_preassign2_en.png|350px|border]]<br />
<br />
[[ファイル:Webex_breakout_preassign3_en.png|750px|border]]<br />
<br />
Click “Start breakout sessions” to begin.<br />
* The list of participants will be divided into the main meeting and breakout sessions. The breakout sessions list the participants for each session.<br />
<br />
[[ファイル:Webex_breakout_participants_main_en.png|300px|border]] [[ファイル:Webex_breakout_participants_session_en.png|300px|border]]<br />
<br />
“Join” will appear in the list of breakout sessions in the Participants panel. Click on it to join any session.<br />
* To leave the session, click the red “Leave session” button below. You will be returned to the main meeting.<br />
<br />
If you are in the main meeting and help is requested from a breakout session, a window will pop up and you will be able to join that session.<br />
<br />
[[ファイル:Webex_breakout_helpcalled_en.png|300px|border]]<br />
<br />
During a breakout session, click the “Breakout sessions” at the bottom of the screen to change participant assignments or end the breakout session.<br />
* Click “Broadcast” to send a message to the participants of a particular session or all sessions.<br />
<br />
[[ファイル:Webex_breakout_exit_en.png|500px|border]]<br />
<br />
==== Lock meeting / Move to Lobby ====<br />
<br />
You can lock the meeting to prevent new participants from joining freely, for example, when holding a highly confidential meeting. '''In Webex Meetings Encrypted Meeting, participants cannot be moved to the lobby once they have entered the meeting room.'''<br />
* Attendees who attempt to join the meeting while it is locked will wait in the lobby.<br /><br />
[[ファイル:Webex_meeting_lock_en.png|250px]]<br />
<br />
==== Lower participant's hands ====<br />
<br />
You can lower the hands of the participants who raised their hands. You can also have everyone lower their hands at once when multiple people are raising their hands.<br />
<br />
Right-click on the participant raising their hand and select “Lower hand” or “Lower all hands.” <br />
<br />
[[ファイル:Webex_lower_hands_en.png|300px]]<br />
<br />
==== Mute all participants ====<br />
<br />
When scheduling a meeting, you can mute the participants when they join the meeting.<br />
<br />
After the meeting has started, you can still “Mute on entry” from the “Participant” menu.<br />
<br />
[[ファイル:Webex_mute_on_join_en.png|300px]]<br />
<br />
You can instantly mute all participants by clicking “Mute All” in the “Participant” menu or in the Participants panel.<br />
<br />
[[ファイル:Webex_all_mute_en.png|300px]]<br />
<br />
Uncheck the “Allow Attendees to Unmute Themselves” to prevent participants from unmuting themselves and starting to talk.<br />
<br />
[[ファイル:Webex_forced_mute_en.png|300px]]<br />
<br />
==== Restricting content sharing ====<br />
<br />
You can restrict content sharing to perticipants other than those assigned the role of “presenter” by the host. Unchecking “Anyone Can Share” in the “Participant” menu will prevent unexpected participants from sharing content.<br />
<br />
==== Entry and exit tone ====<br />
<br />
You can play a sound when a participant enters / exits the meeting. You can prevent unexpected participants from getting mixed in without your knowledge, but it can be annoying in a meeting with many participants. Set in “Entry and exit tone” at the time of scheduling, or set in “Entry and Exit Tone” in the “Participant” menu after the meeting starts.<br />
<br />
==== Assign privileges ====<br />
<br />
In the “Participant” menu, “Assign Privileges” allows you to set detailed privileges for each participant.<br />
<br />
[[ファイル:Webex_privilege_communication_en.png|500px]]<br />
<br />
[[ファイル:Webex_privilege_participant_en.png|500px]]<br />
<br />
==== Recordings ====<br />
<br />
By recording all the meetings and publishing them on ITC-LMS etc., you can use them as teaching materials for students with poor network communication conditions or for review.<br />
<br />
You can set “Automatic recording” when setting up the meeting, or you can record at any time during the meeting by clicking on the “Record” button.<br />
<br />
* Only the host can record. Cohosts are not allowed.<br />
* Recording is paused during breakout sessions.<br />
<br />
[[ファイル:Webex_meeting_auto_record_en.png|600px]]<br />
<br />
The recorded video file will be automatically saved in MP4 format and stored in the “Recordings” menu of the home screen. You can also download it or generate a password-protected link (URL) to share it.<br />
<br />
[[ファイル:Webex_meeting_record_1_en.png|500px]]<br />
<br />
[[ファイル:Webex_meeting_record_2_en.png|600px]]<br />
<br />
==== Reclaim host role ====<br />
<br />
If the host disconnects due to network trouble, etc., the host role is passed on to other participants. In such a case, you can reclaim the host role by following these steps.<br />
# Rejoining the meeting as a participant.<br />
# Click on the “Participant” menu, then choose “Reclaim Host Role.”<br />
# Type the 6 digit host key that was displayed when the meeting was created.<br />
<br />
When scheduling a meeting, set “Join before host” in “Scheduling options” to allow participants to enter the meeting room even if the host has not started the meeting. If the participant choose “Reclaim Host Role,” they can become the host and proceed with the meeting.<br />
<br />
[[ファイル:Webex_meetings_join_before_host_en.png|500px]]<br />
<br />
==== Reports ====<br />
<br />
You can download reports that have to do with usage, attendance. It takes time for the report to be created after the meeting is over.<br />
<br />
# Click your name in the upper-right of the home screen, and then select “My reports.”<br />[[ファイル:Webex_my_report_en.png|200px]]<br />
# Click “Usage Report.”<br />[[ファイル:Webex_my_report2_en.png|500px]]<br />
# Search for meetings that have been held. Enter the date and topic, and then click “Display Report.”<br />[[ファイル:Webex_my_report3_en.png|500px]]<br />
# The list of meetings is displayed. At this time, if it is displayed in the “Preliminary Usage Summary Report,” the report has not yet been generated properly. Please wait for it to appear in the “Final Usage Summary Report.” Click on the “Topic” of the meeting you want to check the contents of the report.<br />[[ファイル:Webex_my_report4_en.png|600px]]<br />
# The details of the meeting will be displayed. You can also click “Export Report” to download the displayed content as a CSV file.<br />[[ファイル:Webex_my_report5_en.png|700px]]<br />
<br />
<br />
=== Features for video conferencing systems ===<br />
When joining a meeting with a video conferencing system, the features are more limited than those of desktop apps and tablet / smartphone apps.<br />
<br />
==== Share content ====<br />
* When you start sharing a content from the video conferencing system, the content will be shared to the joining a host / participant from the Webex app.<br />
* When the host / participant joining from the Webex app start sharing a content, the content is also shared to the joining a host / participant from the video conferencing system.<br />
<br />
==== Mute / Unmute ====<br />
<br />
* '''In addition to mute or unmute from the video conferencing system to Webex, it is possible to mute the video conferencing system on the Webex side.'''<br />
* If you set “Mute All” or something similar on the host side, the video conferencing system will be muted on the Webex side.<br />
* To mute or unmute from the video conferencing system, enter '''*6''' on the dial pad.<br />
<br />
==== Raise / Lower hand ====<br />
<br />
* To raise or lower your hand from the video conference system, enter '''*3''' on the dial pad.<br />
<br />
==== Change screen layouts ====<br />
<br />
* To change the layout of the screen displayed on the main screen of the video conferencing system, enter '''2''' or '''8''' on the dial pad.<br />
<br />
==== Lock / Unlock meeting (Host only) ====<br />
<br />
* To lock or unlock the meeting from the video conferencing system, enter '''*5''' on the dial pad.<br />
<br />
==== Mute / Unmute all participants (Host only) ====<br />
<br />
* To mute all participants from the video conferencing system, enter '''##''' on the dial pad.<br />
* To unmute all participants from the video conferencing system, enter '''99''' on the dial pad.<br />
<br />
==== See Webex Meetings help ====<br />
<br />
* To play the operation help from the video conferencing system, enter '''**''' on the dial pad.</div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=How_to_use_Webex_Meetings&diff=4424How to use Webex Meetings2021-09-02T02:18:14Z<p>Fujimoto.miyuki: /* Breakout Sessions (Host) */</p>
<hr />
<div>[[Information Technology Team]] > [[Collaboration tool]] > [[How to use Webex Meetings]]<br />
<br />
{| class="wikitable"<br />
| [[Webex Meetingsの利用方法|日本語]]<br />
|}<br />
<br />
__TOC__<br />
<br />
<br />
== Roles ==<br />
<br />
Webex Meetings has the following roles.<br />
<br />
; '''Host'''<br />
: They can start / end a meeting and assign users to “Presenter. ” <br />
: They can also mute / unmute microphones of participants, but participants can cancel it themselves.<br />
; '''Cohosts'''<br />
: In addition to closing the event, they can set presenter privileges, control breakout sessions, and move participants to and from the lobby. <br />
: They can also set the participant's microphone mute, but they can also unmute it themselves. <br />
: Compared to the host, you can't control the recording and start of the event, but the rest is pretty much the same.<br />
; '''Presenter'''<br />
: They can share the contents, and use a poll to create and share questionnaires.<br />
: If the host has chosen the setting “Anyone Can Share,” the participant who shared the content automatically becomes the presenter. <br />
: When “Anyone can share” is on, any participant can share content in the meeting.<br />
: When “Anyone can share” is off, only presenter set up by the host / Cohosts will be able to share content and manage polling.<br />
; '''Participants'''<br />
: They can mute / unmute the microphone and send the camera image. They can chat with other participants and the host.<br />
<br />
<br />
== Screen composition ==<br />
<br />
When you enter the conference room, the following screen will be displayed (It looks different if another participant is already in the room).<br />
<br />
[[ファイル:Webex_meeting_entryview.png|500px]]<br />
<br />
Buttons are lined up at the bottom of the screen. Hover the mouse over the button to display the name. We will explain from left to right.<br />
<br />
[[ファイル:Webex_meeting_entryview_numbering.png|500px]]<br />
<br />
; '''(1) Connect Audio'''<br />
: If you want to join the meeting with your audio muted, click '''Mute'''.<br />
: You'll see '''Unmute''' when your microphone is muted. Click Unmute when you want to speak in the meeting.<br />
: Mute your microphone (make the icon '''Unmute''') when you don’t speak. Unexpected sounds may be leaked to other participants if you do not mute the mic.<br />
: While the Webex window is active, you can only unmute while holding down the spacebar (releasing the spacebar will mute it).<br />
; '''(2) Start Your Video'''<br />
: If you want to join the meeting with your video turned off, click '''Stop video'''.<br />
: You'll see '''Start video''' when your video is turned off. Click Start video when you want to show your video.<br />
: If the connection environment is unstable, stop the video (make the icon '''Start video''').<br />
; '''(3) Share Content'''<br />
: Share your screens to share materials with other participants.<br />
: You can share your PC screen or share specific application windows.<br />
: It is also used to show a PowerPoint document at hand, to show a video, and to show your writing by connecting to a OH camera, etc. There is also a whiteboard function, so you can share material you have handwritten on your device.<br />
; '''(4) Record meeting (Host only)'''<br />
: You can record your meeting.<br />
: You can save it to the cloud (on the Webex server) or your computer, but sometimes it does not allow you to save it to your computer, depending on the setting.<br />
; '''(5) Breakout Sessions (Host or Cohosts only)'''<br />
: You can control breakout sessions.<br />
; '''(6) Other options'''<br />
: There are other options here.<br />
; '''(7) Leave'''<br />
: Leave the conference room.<br />
; '''(8) Participants''' <br />
: Press the participant button to display a list of participants.<br />
: In the participant list, you can hover your mouse over each name to send a direct message to that participant or to make that participant leave the meeting from a pull-down menu.<br />
; '''(9) Chat'''<br />
: Pressing the chat button will bring up a chat window where you can send a message to everyone or a specific person.<br />
; '''(10) Panel options'''<br />
: Pressing the button to display Notes window or Polls window.<br />
<br />
== Sign in ==<br />
<br />
# Access https://utokyo-science.webex.com/ .<br />
# Click on “Sign in”<br />
# Enter 10-digit UTokyo Common ID@s.u-tokyo.ac.jp in mail address and click on “Next”<br />
#* If your 10-digit UTokyo Common ID is 1234567890, your Webex login mail address is 1234567890@s.u-tokyo.ac.jp .<br />
#* You will be authenticated using client certificate of the School of Science.<br />
<br />
== Initial settings on first sign in ==<br />
<br />
# Configure Personal Room name, Personal Room link and Host PIN in Preferences -> My Personal Room.<br />
<br />
<br />
== Schedule a meeting in the future ==<br />
<br />
# Click on “Schedule” on the home screen to set the meeting topic, password, date, time, and attendees.<br />
#* '''Meeting type''' : Select the type of this meeting.<br />
#*; Webex Meetings Pro Meeting<br />
#*: Select this for normal lectures and meetings.<br />
#*: You can record the meeting on the server, connect a video conferencing system (Polycom, etc.), and use the breakout session feature and lobby.<br />
#*; '''Webex Meetings Encrypted Meeting'''<br />
#*: You can hold a meeting with End-to-End Encryption enabled.<br />
#*: After the audio and video are encrypted at the participants, the communication is not decrypted even at the intermediate Webex server, but only at the other participants.<br />
#*: You will not be able to record the meeting on the server, or participate via video conferencing system (Polycom, etc.) or phone.<br />
#* '''Meeting topic''' : Enter the name of this meeting. This is the required item.<br />
#* '''Meeting password''' : An arbitrary string of characters is displayed, but can be changed.<br />
#* '''Date and time''' : The most recent time you opened this screen is displayed, but you can change it by pressing the symbol on the far right. You can also choose to repeat it. If you check the Recurrence checkbox, you will see an item to set about the repetition rules.<br />
#* '''Attendees''' : Enter your email address here. An invitation email will be automatically sent to the participants set here when this entire setup is completed.<br />
#* '''Show advanced options''' : You can set the audio connection options, discussion items, and scheduling options. For example, you can start recording automatically, allow participants to join before the host, register attendees, and set up reminder emails.<br />
# After finishing settings, click on “Schedule”. You will obtain a meeting number.<br />
#* At the same time, participants obtain the invitation email.<br />
#* You can add other participants to the meeting by sharing the meeting link, meeting number and password. However, do not let participants know the host key.<br />
<br />
== Start a meeting ==<br />
<br />
'''To start a meeting, the host must operate the Webex system.'''<br />
<br />
There are two kinds of meetings: Scheduled meeting and Instant meeting.<br />
<br />
=== Scheduled meeting ===<br />
<br />
To start a scheduled meeting, locate your meeting in the “Upcoming Meetings” section on the home screen and select “Start”. <br />
<br />
Check the connected devices and audio on the preview screen, and select the “Start meeting” button.<br />
<br />
=== Instant meeting (Personal Room) ===<br />
<br />
To hold an instant meeting, click the “Start a Meeting” on the home screen. You will immediately move to the preview screen, where you can start the meeting by clicking “Start a Meeting”. <br />
<br />
Invite participants to the meeting by sharing the URL displayed below the “Personal Room” or the meeting number. You can check your meeting number by selecting “More ways to join.”<br />
<br />
=== Video conferencing system ===<br />
<br />
# Call '''210.4.202.4''' from your video conferencing system.<br />
# You will hear an announcement asking you to enter the meeting number. Enter the meeting number that was generated when the meeting was scheduled, and enter '''#''' at the end.<br />
#If the meeting has not yet started, an announcement will be made asking you to enter the host key. Enter the host key that was generated when the meeting was scheduled, and enter '''#''' at the end.<br />
#* By entering the host key, you are “starting” the conference.<br />
<br />
== Join a meeting ==<br />
<br />
# Open your email invite, and click "Join meeting" will open the default browser and launch the Webex Meetings application.<br />
# Enter your name and email address, and click "Next" to move to the preview window. <br />
# In the preview window, you can make sure your audio, microphone, and camera settings. This is where you can toggle the settings for which equipment you want to use for audio and microphone, such as if you are wearing a headset. If it doesn't work here, you can change it after you join the meeting.<br />
#* If you don't see anything on the preview window, your camera may not be recognized, so check the camera settings in the bottom corner.<br />
#* Check here if the microphone can be heard well. If the indicator below the microphone responds when you play a sound, it is picking up the sound.<br />
# The microphone and video buttons on the screen allow you to un-mute/set and stop/start the video, respectively. The default setting is to hear sound and see the video.<br />
# Click "Join Meeting" to join the meeting. If you are the host, you can start the meeting.<br />
# If you are not the host of the meeting, you cannot join the meeting even if the time has passed. (You can also set it so that the host can enter the room before the meeting starts.<br />
<br />
=== Video conferencing system ===<br />
<br />
# Call '''210.4.202.4''' from your video conferencing system.<br />
# You will hear an announcement asking you to enter the meeting number. Enter the meeting number sent to you by the host, and enter '''#''' at the end.<br />
# If the meeting has a password, you will hear an announcement asking you to enter the password. Enter the password sent to you by the host, and then enter '''#''' at the end.<br />
#* If the conference has not started, you will be disconnected automatically.<br />
<br />
<br />
== Features for the Webex Meetings ==<br />
<br />
=== Features for host and participants ===<br />
<br />
==== Screen sharing ====<br />
When you click on“Share”, the screen options to share will appear. Select the one you want to share and start sharing the screen.<br />
<br />
[[ファイル:Webex_share_en.png|500px]]<br />
<br />
When “Screen 1” is selected, a screen which the person is literally looking at is shared with everyone (If there are multiple screens such as when using a multi-monitor, the number of options increases like “Screen 1,” “Screen 2,” ...).<br />
<br />
The currently open window/app is also displayed as an option. You can share a specific window/app to share. If you don’t want participants to see the whole screen, select only the window/app you want to share.<br />
<br />
If you select “New Whiteboard”, a whiteboard that participants can draw freely will be shared with everyone.<br />
<br />
If you select “Optimize for mothion and video” from the drop-down menu, you will see a checkbox “Share your computer audio.” If you check this, you can share the audio of your computer.<br />
<br />
==== Detailed Settings for Speaker, Microphone and Camera ====<br />
<br />
[[ファイル:Webex_config_sound_en.png|300px|baseline]] [[ファイル:Webex_config_camera_en.png|300px|baseline]]<br />
<br />
Click “Other Options” and then “Speakers, Microphones, Cameras” to set and check the speaker, microphone and camera.<br />
<br />
[[ファイル:Webex_config_sound_setting_en.png|400px|baseline]] [[ファイル:Webex_config_camera_setting_en.png|400px|baseline]]<br />
<br />
* '''Speaker''' : You can select the speaker you want to use (You will have multiple choices in case you have a separate speaker on your PC. Select the one you want). Click “Test” to hear a confirmation sound.<br />
* '''Microphone''' : You can select the microphone you want to use (You will have multiple choices in case you have a separate microphone on your PC. Select the one you want). If the microphone properly collects sound, the meter below will oscillate. Check “Automatically adjust volume” box if necessary.<br />
* '''Camera''' : You can select the camera you want to use (You will have multiple choices in case you have a separate camera on your PC. Select the one you want). A preview of the camera is displayed down below. You can set virtual or blurred backgrounds, but '''some devices with low performance may not be able to set virtual backgrounds'''.<br />
<br />
==== Participants ====<br />
<br />
Select “Participants” will bring up a screen where you can see a list of participants.<br />
<br />
[[ファイル:Webex_participants_host_en.png|300px]] [[ファイル:Webex_participants_attendee_en.png|300px]]<br />
<br />
The left side shows the host’s view, and the right side the participant’s view.<br />
<br />
* '''Raise / Lower hand icon''': When the participants (other than the host) press the Raise hand icon, they can raise their hands. The host can check who is raising a hand. In the figure above, the test user is raising their hand.<br />
* '''Microphone icon''': Participants with a red microphone icon have their microphones muted. The host can also mute participants’ microphones. In the above figure, the microphones of the test host and test user are muted.<br />
<br />
You can also search and sort the participants.<br />
<br />
==== Chat ====<br />
<br />
Open “Chat” panel to enable text chat. You cannot read the chat history before you join.<br />
<br />
[[ファイル:Webex_chat_en.png|300px]]<br />
<br />
* '''Recipient''': Select the recipient of the message. If you select “Everyone”, it will be sent to everyone.<br />
<br />
==== Q&A ====<br />
<br />
To open the Q&A panel, click Panel options and select “Q&A”.<br />
<br />
[[ファイル:Webex_qa_host.png]] [[ファイル:Webex_qa_participant.png]]<br />
<br />
* The left side shows the host's view, and the right side the participant's view. When the answers to the questions are ready, both the questions and answers are shared with all participants. Participants who joined the event in the middle can also read the past Q&A.<br />
* You can select who you'd like to ask from the dropdown menu.<br />
* As a host, cohost, or presenter, when you click “Send Privately,” you can choose to “Answer privately,” “Defer,” or “Dismiss.” Responses that should not be shown to all participants can be “Answer privately,” while responses that need to be investigated and will take time to answer can be “Defer,” and so on.<br />
<br />
==== Breakout Sessions ====<br />
<br />
With the breakout session feature, you can create multiple breakout sessions in addition to the main meeting, and participants can scatter to their assigned breakout session to discuss or come back to the main meeting. Up to 100 breakout sessions can be created, and up to 100 participants can be assigned to each breakout session.<br />
<br />
'''The breakout session feature is not available in Webex Meetings Encrypted Meeting.'''<br />
<br />
Participants can move to the session by pressing the Join button. When they are done, they can press the Close button to return to the main meeting. (This action may be limited in behavior by the host.)<br />
<br />
[[ファイル:Webex_breakout_enter_en.png|300px]] [[ファイル:Webex_breakout_leave_en.png|300px]]<br />
<br />
If the host or a cohost has allowed participants to choose any session, click "Show all breakout sessions" in the participant panel and select the session you want to join.<br />
<br />
[[ファイル:Webex_breakout_enter_any_session_en.png|700px]]<br />
<br />
During the breakout session, participants can share video and screen images and chat with each other as in the main meeting (This is the same as the non-breakout session part.)<br />
<br />
In addition, you can ask for help from the host. If you ask for help, the host will be notified, and they may come to your session. If the host is joining one of the sessions, you cannot ask for help. Let's wait.<br />
<br />
[[ファイル:Webex_breakout_callhelp_en.png|300px]]<br />
<br />
For more information on host operations, see [[#Breakout Sessions (Host)]].<br />
<br />
==== Lobby ====<br />
<br />
If a meeting is locked and participants try to join, they will be moved to the lobby.<br />
<br />
'''In Webex Meetings Encrypted Meeting, participants cannot be moved to the lobby once they have entered the meeting room.'''<br />
<br />
[[ファイル:Webex_lobby_en.png|600px]]<br />
<br />
<br />
=== Specific features for host ===<br />
<br />
==== Breakout Sessions (Host) ====<br />
<br />
The host can set the number of breakout sessions, assign participants to breakout sessions, change the name of each breakout session, and set the time limit and countdown timer. '''The breakout session feature is not available in Webex Meetings Encrypted Meeting.'''<br />
<br />
* You can create up to 100 breakout sessions, and each breakout session can have up to 100 participants.<br />
* Breakout sessions can be set up when you schedule them, or you can activate them from the menu bar after the meeting has started.<br />
<br />
[[ファイル:Webex_enable_breakout_en.png|600px]]<br />[[ファイル:Webex_enable_breakout_menubar_en.png|300px]]<br />
<br />
Click “Create Assignments” to open the manage breakout sessions window. In this window, you can check or change the participants' assignments to each breakout session, and add, delete, or rename breakout sessions.<br />
<br />
* Click “Settings” to allow participants to join or leave the breakout session (to go to the main meeting), or to set the time limit for the session and the countdown timer until the time expires.<br />
* Click “Reset” to start over from the setting of the number of breakouts. Any assignments you make manually will be overwritten.<br />
<br />
[[ファイル:Webex_breakout_manage_en.png|500px]]<br />
<br />
[[ファイル:Webex_breakout_setting_en.png|350px]] [[ファイル:Webex_breakout_reset_en.png|300px]]<br />
<br />
When you schedule a meeting, you can click “Preassign breakout sessions” to assign invitees to each breakout session; you can also import the assignments in a CSV file.<br />
<br />
[[ファイル:Webex_breakout_preassign1_en.png|600px]]<br />
<br />
[[ファイル:Webex_breakout_preassign2_en.png|350px]]<br />
<br />
[[ファイル:Webex_breakout_preassign3_en.png|750px]]<br />
<br />
Click “Start breakout sessions” to begin.<br />
* The list of participants will be divided into the main meeting and breakout sessions. The breakout sessions list the participants for each session.<br />
<br />
[[ファイル:Webex_breakout_participants_main_en.png|300px]] [[ファイル:Webex_breakout_participants_session_en.png|300px]]<br />
<br />
“Join” will appear in the list of breakout sessions in the Participants panel. Click on it to join any session.<br />
* To leave the session, click the red “Leave session” button below. You will be returned to the main meeting.<br />
<br />
If you are in the main meeting and help is requested from a breakout session, a window will pop up and you will be able to join that session.<br />
<br />
[[ファイル:Webex_breakout_helpcalled_en.png|300px]]<br />
<br />
During a breakout session, click the “Breakout sessions” at the bottom of the screen to change participant assignments or end the breakout session.<br />
* Click “Broadcast” to send a message to the participants of a particular session or all sessions.<br />
<br />
[[ファイル:Webex_breakout_exit_en.png|500px]]<br />
<br />
==== Lock meeting / Move to Lobby ====<br />
<br />
You can lock the meeting to prevent new participants from joining freely, for example, when holding a highly confidential meeting. '''In Webex Meetings Encrypted Meeting, participants cannot be moved to the lobby once they have entered the meeting room.'''<br />
* Attendees who attempt to join the meeting while it is locked will wait in the lobby.<br /><br />
[[ファイル:Webex_meeting_lock_en.png|250px]]<br />
<br />
==== Lower participant's hands ====<br />
<br />
You can lower the hands of the participants who raised their hands. You can also have everyone lower their hands at once when multiple people are raising their hands.<br />
<br />
Right-click on the participant raising their hand and select “Lower hand” or “Lower all hands.” <br />
<br />
[[ファイル:Webex_lower_hands_en.png|300px]]<br />
<br />
==== Mute all participants ====<br />
<br />
When scheduling a meeting, you can mute the participants when they join the meeting.<br />
<br />
After the meeting has started, you can still “Mute on entry” from the “Participant” menu.<br />
<br />
[[ファイル:Webex_mute_on_join_en.png|300px]]<br />
<br />
You can instantly mute all participants by clicking “Mute All” in the “Participant” menu or in the Participants panel.<br />
<br />
[[ファイル:Webex_all_mute_en.png|300px]]<br />
<br />
Uncheck the “Allow Attendees to Unmute Themselves” to prevent participants from unmuting themselves and starting to talk.<br />
<br />
[[ファイル:Webex_forced_mute_en.png|300px]]<br />
<br />
==== Restricting content sharing ====<br />
<br />
You can restrict content sharing to perticipants other than those assigned the role of “presenter” by the host. Unchecking “Anyone Can Share” in the “Participant” menu will prevent unexpected participants from sharing content.<br />
<br />
==== Entry and exit tone ====<br />
<br />
You can play a sound when a participant enters / exits the meeting. You can prevent unexpected participants from getting mixed in without your knowledge, but it can be annoying in a meeting with many participants. Set in “Entry and exit tone” at the time of scheduling, or set in “Entry and Exit Tone” in the “Participant” menu after the meeting starts.<br />
<br />
==== Assign privileges ====<br />
<br />
In the “Participant” menu, “Assign Privileges” allows you to set detailed privileges for each participant.<br />
<br />
[[ファイル:Webex_privilege_communication_en.png|500px]]<br />
<br />
[[ファイル:Webex_privilege_participant_en.png|500px]]<br />
<br />
==== Recordings ====<br />
<br />
By recording all the meetings and publishing them on ITC-LMS etc., you can use them as teaching materials for students with poor network communication conditions or for review.<br />
<br />
You can set “Automatic recording” when setting up the meeting, or you can record at any time during the meeting by clicking on the “Record” button.<br />
<br />
* Only the host can record. Cohosts are not allowed.<br />
* Recording is paused during breakout sessions.<br />
<br />
[[ファイル:Webex_meeting_auto_record_en.png|600px]]<br />
<br />
The recorded video file will be automatically saved in MP4 format and stored in the “Recordings” menu of the home screen. You can also download it or generate a password-protected link (URL) to share it.<br />
<br />
[[ファイル:Webex_meeting_record_1_en.png|500px]]<br />
<br />
[[ファイル:Webex_meeting_record_2_en.png|600px]]<br />
<br />
==== Reclaim host role ====<br />
<br />
If the host disconnects due to network trouble, etc., the host role is passed on to other participants. In such a case, you can reclaim the host role by following these steps.<br />
# Rejoining the meeting as a participant.<br />
# Click on the “Participant” menu, then choose “Reclaim Host Role.”<br />
# Type the 6 digit host key that was displayed when the meeting was created.<br />
<br />
When scheduling a meeting, set “Join before host” in “Scheduling options” to allow participants to enter the meeting room even if the host has not started the meeting. If the participant choose “Reclaim Host Role,” they can become the host and proceed with the meeting.<br />
<br />
[[ファイル:Webex_meetings_join_before_host_en.png|500px]]<br />
<br />
==== Reports ====<br />
<br />
You can download reports that have to do with usage, attendance. It takes time for the report to be created after the meeting is over.<br />
<br />
# Click your name in the upper-right of the home screen, and then select “My reports.”<br />[[ファイル:Webex_my_report_en.png|200px]]<br />
# Click “Usage Report.”<br />[[ファイル:Webex_my_report2_en.png|500px]]<br />
# Search for meetings that have been held. Enter the date and topic, and then click “Display Report.”<br />[[ファイル:Webex_my_report3_en.png|500px]]<br />
# The list of meetings is displayed. At this time, if it is displayed in the “Preliminary Usage Summary Report,” the report has not yet been generated properly. Please wait for it to appear in the “Final Usage Summary Report.” Click on the “Topic” of the meeting you want to check the contents of the report.<br />[[ファイル:Webex_my_report4_en.png|600px]]<br />
# The details of the meeting will be displayed. You can also click “Export Report” to download the displayed content as a CSV file.<br />[[ファイル:Webex_my_report5_en.png|700px]]<br />
<br />
<br />
=== Features for video conferencing systems ===<br />
When joining a meeting with a video conferencing system, the features are more limited than those of desktop apps and tablet / smartphone apps.<br />
<br />
==== Share content ====<br />
* When you start sharing a content from the video conferencing system, the content will be shared to the joining a host / participant from the Webex app.<br />
* When the host / participant joining from the Webex app start sharing a content, the content is also shared to the joining a host / participant from the video conferencing system.<br />
<br />
==== Mute / Unmute ====<br />
<br />
* '''In addition to mute or unmute from the video conferencing system to Webex, it is possible to mute the video conferencing system on the Webex side.'''<br />
* If you set “Mute All” or something similar on the host side, the video conferencing system will be muted on the Webex side.<br />
* To mute or unmute from the video conferencing system, enter '''*6''' on the dial pad.<br />
<br />
==== Raise / Lower hand ====<br />
<br />
* To raise or lower your hand from the video conference system, enter '''*3''' on the dial pad.<br />
<br />
==== Change screen layouts ====<br />
<br />
* To change the layout of the screen displayed on the main screen of the video conferencing system, enter '''2''' or '''8''' on the dial pad.<br />
<br />
==== Lock / Unlock meeting (Host only) ====<br />
<br />
* To lock or unlock the meeting from the video conferencing system, enter '''*5''' on the dial pad.<br />
<br />
==== Mute / Unmute all participants (Host only) ====<br />
<br />
* To mute all participants from the video conferencing system, enter '''##''' on the dial pad.<br />
* To unmute all participants from the video conferencing system, enter '''99''' on the dial pad.<br />
<br />
==== See Webex Meetings help ====<br />
<br />
* To play the operation help from the video conferencing system, enter '''**''' on the dial pad.</div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=%E3%83%95%E3%82%A1%E3%82%A4%E3%83%AB:Webex_breakout_participants_session_en.png&diff=4423ファイル:Webex breakout participants session en.png2021-09-02T02:17:30Z<p>Fujimoto.miyuki: </p>
<hr />
<div></div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=%E3%83%95%E3%82%A1%E3%82%A4%E3%83%AB:Webex_breakout_participants_main_en.png&diff=4422ファイル:Webex breakout participants main en.png2021-09-02T02:17:07Z<p>Fujimoto.miyuki: </p>
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<div></div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=%E3%83%95%E3%82%A1%E3%82%A4%E3%83%AB:Webex_breakout_setting_en.png&diff=4421ファイル:Webex breakout setting en.png2021-09-01T07:59:15Z<p>Fujimoto.miyuki: </p>
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<div></div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=%E3%83%95%E3%82%A1%E3%82%A4%E3%83%AB:Webex_breakout_reset_en.png&diff=4420ファイル:Webex breakout reset en.png2021-09-01T07:58:43Z<p>Fujimoto.miyuki: </p>
<hr />
<div></div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=%E3%83%95%E3%82%A1%E3%82%A4%E3%83%AB:Webex_breakout_manage_en.png&diff=4419ファイル:Webex breakout manage en.png2021-09-01T07:22:11Z<p>Fujimoto.miyuki: </p>
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<div></div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=How_to_use_Webex_Meetings&diff=4418How to use Webex Meetings2021-08-31T07:37:36Z<p>Fujimoto.miyuki: /* Breakout Sessions (Host) */</p>
<hr />
<div>[[Information Technology Team]] > [[Collaboration tool]] > [[How to use Webex Meetings]]<br />
<br />
{| class="wikitable"<br />
| [[Webex Meetingsの利用方法|日本語]]<br />
|}<br />
<br />
__TOC__<br />
<br />
<br />
== Roles ==<br />
<br />
Webex Meetings has the following roles.<br />
<br />
; '''Host'''<br />
: They can start / end a meeting and assign users to “Presenter. ” <br />
: They can also mute / unmute microphones of participants, but participants can cancel it themselves.<br />
; '''Cohosts'''<br />
: In addition to closing the event, they can set presenter privileges, control breakout sessions, and move participants to and from the lobby. <br />
: They can also set the participant's microphone mute, but they can also unmute it themselves. <br />
: Compared to the host, you can't control the recording and start of the event, but the rest is pretty much the same.<br />
; '''Presenter'''<br />
: They can share the contents, and use a poll to create and share questionnaires.<br />
: If the host has chosen the setting “Anyone Can Share,” the participant who shared the content automatically becomes the presenter. <br />
: When “Anyone can share” is on, any participant can share content in the meeting.<br />
: When “Anyone can share” is off, only presenter set up by the host / Cohosts will be able to share content and manage polling.<br />
; '''Participants'''<br />
: They can mute / unmute the microphone and send the camera image. They can chat with other participants and the host.<br />
<br />
<br />
== Screen composition ==<br />
<br />
When you enter the conference room, the following screen will be displayed (It looks different if another participant is already in the room).<br />
<br />
[[ファイル:Webex_meeting_entryview.png|500px]]<br />
<br />
Buttons are lined up at the bottom of the screen. Hover the mouse over the button to display the name. We will explain from left to right.<br />
<br />
[[ファイル:Webex_meeting_entryview_numbering.png|500px]]<br />
<br />
; '''(1) Connect Audio'''<br />
: If you want to join the meeting with your audio muted, click '''Mute'''.<br />
: You'll see '''Unmute''' when your microphone is muted. Click Unmute when you want to speak in the meeting.<br />
: Mute your microphone (make the icon '''Unmute''') when you don’t speak. Unexpected sounds may be leaked to other participants if you do not mute the mic.<br />
: While the Webex window is active, you can only unmute while holding down the spacebar (releasing the spacebar will mute it).<br />
; '''(2) Start Your Video'''<br />
: If you want to join the meeting with your video turned off, click '''Stop video'''.<br />
: You'll see '''Start video''' when your video is turned off. Click Start video when you want to show your video.<br />
: If the connection environment is unstable, stop the video (make the icon '''Start video''').<br />
; '''(3) Share Content'''<br />
: Share your screens to share materials with other participants.<br />
: You can share your PC screen or share specific application windows.<br />
: It is also used to show a PowerPoint document at hand, to show a video, and to show your writing by connecting to a OH camera, etc. There is also a whiteboard function, so you can share material you have handwritten on your device.<br />
; '''(4) Record meeting (Host only)'''<br />
: You can record your meeting.<br />
: You can save it to the cloud (on the Webex server) or your computer, but sometimes it does not allow you to save it to your computer, depending on the setting.<br />
; '''(5) Breakout Sessions (Host or Cohosts only)'''<br />
: You can control breakout sessions.<br />
; '''(6) Other options'''<br />
: There are other options here.<br />
; '''(7) Leave'''<br />
: Leave the conference room.<br />
; '''(8) Participants''' <br />
: Press the participant button to display a list of participants.<br />
: In the participant list, you can hover your mouse over each name to send a direct message to that participant or to make that participant leave the meeting from a pull-down menu.<br />
; '''(9) Chat'''<br />
: Pressing the chat button will bring up a chat window where you can send a message to everyone or a specific person.<br />
; '''(10) Panel options'''<br />
: Pressing the button to display Notes window or Polls window.<br />
<br />
== Sign in ==<br />
<br />
# Access https://utokyo-science.webex.com/ .<br />
# Click on “Sign in”<br />
# Enter 10-digit UTokyo Common ID@s.u-tokyo.ac.jp in mail address and click on “Next”<br />
#* If your 10-digit UTokyo Common ID is 1234567890, your Webex login mail address is 1234567890@s.u-tokyo.ac.jp .<br />
#* You will be authenticated using client certificate of the School of Science.<br />
<br />
== Initial settings on first sign in ==<br />
<br />
# Configure Personal Room name, Personal Room link and Host PIN in Preferences -> My Personal Room.<br />
<br />
<br />
== Schedule a meeting in the future ==<br />
<br />
# Click on “Schedule” on the home screen to set the meeting topic, password, date, time, and attendees.<br />
#* '''Meeting type''' : Select the type of this meeting.<br />
#*; Webex Meetings Pro Meeting<br />
#*: Select this for normal lectures and meetings.<br />
#*: You can record the meeting on the server, connect a video conferencing system (Polycom, etc.), and use the breakout session feature and lobby.<br />
#*; '''Webex Meetings Encrypted Meeting'''<br />
#*: You can hold a meeting with End-to-End Encryption enabled.<br />
#*: After the audio and video are encrypted at the participants, the communication is not decrypted even at the intermediate Webex server, but only at the other participants.<br />
#*: You will not be able to record the meeting on the server, or participate via video conferencing system (Polycom, etc.) or phone.<br />
#* '''Meeting topic''' : Enter the name of this meeting. This is the required item.<br />
#* '''Meeting password''' : An arbitrary string of characters is displayed, but can be changed.<br />
#* '''Date and time''' : The most recent time you opened this screen is displayed, but you can change it by pressing the symbol on the far right. You can also choose to repeat it. If you check the Recurrence checkbox, you will see an item to set about the repetition rules.<br />
#* '''Attendees''' : Enter your email address here. An invitation email will be automatically sent to the participants set here when this entire setup is completed.<br />
#* '''Show advanced options''' : You can set the audio connection options, discussion items, and scheduling options. For example, you can start recording automatically, allow participants to join before the host, register attendees, and set up reminder emails.<br />
# After finishing settings, click on “Schedule”. You will obtain a meeting number.<br />
#* At the same time, participants obtain the invitation email.<br />
#* You can add other participants to the meeting by sharing the meeting link, meeting number and password. However, do not let participants know the host key.<br />
<br />
== Start a meeting ==<br />
<br />
'''To start a meeting, the host must operate the Webex system.'''<br />
<br />
There are two kinds of meetings: Scheduled meeting and Instant meeting.<br />
<br />
=== Scheduled meeting ===<br />
<br />
To start a scheduled meeting, locate your meeting in the “Upcoming Meetings” section on the home screen and select “Start”. <br />
<br />
Check the connected devices and audio on the preview screen, and select the “Start meeting” button.<br />
<br />
=== Instant meeting (Personal Room) ===<br />
<br />
To hold an instant meeting, click the “Start a Meeting” on the home screen. You will immediately move to the preview screen, where you can start the meeting by clicking “Start a Meeting”. <br />
<br />
Invite participants to the meeting by sharing the URL displayed below the “Personal Room” or the meeting number. You can check your meeting number by selecting “More ways to join.”<br />
<br />
=== Video conferencing system ===<br />
<br />
# Call '''210.4.202.4''' from your video conferencing system.<br />
# You will hear an announcement asking you to enter the meeting number. Enter the meeting number that was generated when the meeting was scheduled, and enter '''#''' at the end.<br />
#If the meeting has not yet started, an announcement will be made asking you to enter the host key. Enter the host key that was generated when the meeting was scheduled, and enter '''#''' at the end.<br />
#* By entering the host key, you are “starting” the conference.<br />
<br />
== Join a meeting ==<br />
<br />
# Open your email invite, and click "Join meeting" will open the default browser and launch the Webex Meetings application.<br />
# Enter your name and email address, and click "Next" to move to the preview window. <br />
# In the preview window, you can make sure your audio, microphone, and camera settings. This is where you can toggle the settings for which equipment you want to use for audio and microphone, such as if you are wearing a headset. If it doesn't work here, you can change it after you join the meeting.<br />
#* If you don't see anything on the preview window, your camera may not be recognized, so check the camera settings in the bottom corner.<br />
#* Check here if the microphone can be heard well. If the indicator below the microphone responds when you play a sound, it is picking up the sound.<br />
# The microphone and video buttons on the screen allow you to un-mute/set and stop/start the video, respectively. The default setting is to hear sound and see the video.<br />
# Click "Join Meeting" to join the meeting. If you are the host, you can start the meeting.<br />
# If you are not the host of the meeting, you cannot join the meeting even if the time has passed. (You can also set it so that the host can enter the room before the meeting starts.<br />
<br />
=== Video conferencing system ===<br />
<br />
# Call '''210.4.202.4''' from your video conferencing system.<br />
# You will hear an announcement asking you to enter the meeting number. Enter the meeting number sent to you by the host, and enter '''#''' at the end.<br />
# If the meeting has a password, you will hear an announcement asking you to enter the password. Enter the password sent to you by the host, and then enter '''#''' at the end.<br />
#* If the conference has not started, you will be disconnected automatically.<br />
<br />
<br />
== Features for the Webex Meetings ==<br />
<br />
=== Features for host and participants ===<br />
<br />
==== Screen sharing ====<br />
When you click on“Share”, the screen options to share will appear. Select the one you want to share and start sharing the screen.<br />
<br />
[[ファイル:Webex_share_en.png|500px]]<br />
<br />
When “Screen 1” is selected, a screen which the person is literally looking at is shared with everyone (If there are multiple screens such as when using a multi-monitor, the number of options increases like “Screen 1,” “Screen 2,” ...).<br />
<br />
The currently open window/app is also displayed as an option. You can share a specific window/app to share. If you don’t want participants to see the whole screen, select only the window/app you want to share.<br />
<br />
If you select “New Whiteboard”, a whiteboard that participants can draw freely will be shared with everyone.<br />
<br />
If you select “Optimize for mothion and video” from the drop-down menu, you will see a checkbox “Share your computer audio.” If you check this, you can share the audio of your computer.<br />
<br />
==== Detailed Settings for Speaker, Microphone and Camera ====<br />
<br />
[[ファイル:Webex_config_sound_en.png|300px|baseline]] [[ファイル:Webex_config_camera_en.png|300px|baseline]]<br />
<br />
Click “Other Options” and then “Speakers, Microphones, Cameras” to set and check the speaker, microphone and camera.<br />
<br />
[[ファイル:Webex_config_sound_setting_en.png|400px|baseline]] [[ファイル:Webex_config_camera_setting_en.png|400px|baseline]]<br />
<br />
* '''Speaker''' : You can select the speaker you want to use (You will have multiple choices in case you have a separate speaker on your PC. Select the one you want). Click “Test” to hear a confirmation sound.<br />
* '''Microphone''' : You can select the microphone you want to use (You will have multiple choices in case you have a separate microphone on your PC. Select the one you want). If the microphone properly collects sound, the meter below will oscillate. Check “Automatically adjust volume” box if necessary.<br />
* '''Camera''' : You can select the camera you want to use (You will have multiple choices in case you have a separate camera on your PC. Select the one you want). A preview of the camera is displayed down below. You can set virtual or blurred backgrounds, but '''some devices with low performance may not be able to set virtual backgrounds'''.<br />
<br />
==== Participants ====<br />
<br />
Select “Participants” will bring up a screen where you can see a list of participants.<br />
<br />
[[ファイル:Webex_participants_host_en.png|300px]] [[ファイル:Webex_participants_attendee_en.png|300px]]<br />
<br />
The left side shows the host’s view, and the right side the participant’s view.<br />
<br />
* '''Raise / Lower hand icon''': When the participants (other than the host) press the Raise hand icon, they can raise their hands. The host can check who is raising a hand. In the figure above, the test user is raising their hand.<br />
* '''Microphone icon''': Participants with a red microphone icon have their microphones muted. The host can also mute participants’ microphones. In the above figure, the microphones of the test host and test user are muted.<br />
<br />
You can also search and sort the participants.<br />
<br />
==== Chat ====<br />
<br />
Open “Chat” panel to enable text chat. You cannot read the chat history before you join.<br />
<br />
[[ファイル:Webex_chat_en.png|300px]]<br />
<br />
* '''Recipient''': Select the recipient of the message. If you select “Everyone”, it will be sent to everyone.<br />
<br />
==== Q&A ====<br />
<br />
To open the Q&A panel, click Panel options and select “Q&A”.<br />
<br />
[[ファイル:Webex_qa_host.png]] [[ファイル:Webex_qa_participant.png]]<br />
<br />
* The left side shows the host's view, and the right side the participant's view. When the answers to the questions are ready, both the questions and answers are shared with all participants. Participants who joined the event in the middle can also read the past Q&A.<br />
* You can select who you'd like to ask from the dropdown menu.<br />
* As a host, cohost, or presenter, when you click “Send Privately,” you can choose to “Answer privately,” “Defer,” or “Dismiss.” Responses that should not be shown to all participants can be “Answer privately,” while responses that need to be investigated and will take time to answer can be “Defer,” and so on.<br />
<br />
==== Breakout Sessions ====<br />
<br />
With the breakout session feature, you can create multiple breakout sessions in addition to the main meeting, and participants can scatter to their assigned breakout session to discuss or come back to the main meeting. Up to 100 breakout sessions can be created, and up to 100 participants can be assigned to each breakout session.<br />
<br />
'''The breakout session feature is not available in Webex Meetings Encrypted Meeting.'''<br />
<br />
Participants can move to the session by pressing the Join button. When they are done, they can press the Close button to return to the main meeting. (This action may be limited in behavior by the host.)<br />
<br />
[[ファイル:Webex_breakout_enter_en.png|300px]] [[ファイル:Webex_breakout_leave_en.png|300px]]<br />
<br />
If the host or a cohost has allowed participants to choose any session, click "Show all breakout sessions" in the participant panel and select the session you want to join.<br />
<br />
[[ファイル:Webex_breakout_enter_any_session_en.png|700px]]<br />
<br />
During the breakout session, participants can share video and screen images and chat with each other as in the main meeting (This is the same as the non-breakout session part.)<br />
<br />
In addition, you can ask for help from the host. If you ask for help, the host will be notified, and they may come to your session. If the host is joining one of the sessions, you cannot ask for help. Let's wait.<br />
<br />
[[ファイル:Webex_breakout_callhelp_en.png|300px]]<br />
<br />
For more information on host operations, see [[#Breakout Sessions (Host)]].<br />
<br />
==== Lobby ====<br />
<br />
If a meeting is locked and participants try to join, they will be moved to the lobby.<br />
<br />
'''In Webex Meetings Encrypted Meeting, participants cannot be moved to the lobby once they have entered the meeting room.'''<br />
<br />
[[ファイル:Webex_lobby_en.png|600px]]<br />
<br />
<br />
=== Specific features for host ===<br />
<br />
==== Breakout Sessions (Host) ====<br />
<br />
The host can set the number of breakout sessions, assign participants to breakout sessions, change the name of each breakout session, and set the time limit and countdown timer. '''The breakout session feature is not available in Webex Meetings Encrypted Meeting.'''<br />
<br />
* You can create up to 100 breakout sessions, and each breakout session can have up to 100 participants.<br />
* Breakout sessions can be set up when you schedule them, or you can activate them from the menu bar after the meeting has started.<br />
<br />
[[ファイル:Webex_enable_breakout_en.png|600px]]<br />[[ファイル:Webex_enable_breakout_menubar_en.png|300px]]<br />
<br />
Click “Create Assignments” to open the manage breakout sessions window. In this window, you can check or change the participants' assignments to each breakout session, and add, delete, or rename breakout sessions.<br />
<br />
* Click “Settings” to allow participants to join or leave the breakout session (to go to the main meeting), or to set the time limit for the session and the countdown timer until the time expires.<br />
* Click “Reset” to start over from the setting of the number of breakouts. Any assignments you make manually will be overwritten.<br />
<br />
[[ファイル:Webex_breakout_manage.png|500px]]<br />
<br />
[[ファイル:Webex_breakout_setting.png|300px]] [[ファイル:Webex_breakout_reset.png|300px]]<br />
<br />
When you schedule a meeting, you can click “Preassign breakout sessions” to assign invitees to each breakout session; you can also import the assignments in a CSV file.<br />
<br />
[[ファイル:Webex_breakout_preassign1_en.png|600px]]<br />
<br />
[[ファイル:Webex_breakout_preassign2_en.png|350px]]<br />
<br />
[[ファイル:Webex_breakout_preassign3_en.png|750px]]<br />
<br />
Click “Start breakout sessions” to begin.<br />
* The list of participants will be divided into the main meeting and breakout sessions. The breakout sessions list the participants for each session.<br />
<br />
[[ファイル:Webex_breakout_participants_main.png|300px]] [[ファイル:Webex_breakout_participants_session.png|300px]]<br />
<br />
“Join” will appear in the list of breakout sessions in the Participants panel. Click on it to join any session.<br />
* To leave the session, click the red “Leave session” button below. You will be returned to the main meeting.<br />
<br />
If you are in the main meeting and help is requested from a breakout session, a window will pop up and you will be able to join that session.<br />
<br />
[[ファイル:Webex_breakout_helpcalled_en.png|300px]]<br />
<br />
During a breakout session, click the “Breakout sessions” at the bottom of the screen to change participant assignments or end the breakout session.<br />
* Click “Broadcast” to send a message to the participants of a particular session or all sessions.<br />
<br />
[[ファイル:Webex_breakout_exit_en.png|500px]]<br />
<br />
==== Lock meeting / Move to Lobby ====<br />
<br />
You can lock the meeting to prevent new participants from joining freely, for example, when holding a highly confidential meeting. '''In Webex Meetings Encrypted Meeting, participants cannot be moved to the lobby once they have entered the meeting room.'''<br />
* Attendees who attempt to join the meeting while it is locked will wait in the lobby.<br /><br />
[[ファイル:Webex_meeting_lock_en.png|250px]]<br />
<br />
==== Lower participant's hands ====<br />
<br />
You can lower the hands of the participants who raised their hands. You can also have everyone lower their hands at once when multiple people are raising their hands.<br />
<br />
Right-click on the participant raising their hand and select “Lower hand” or “Lower all hands.” <br />
<br />
[[ファイル:Webex_lower_hands_en.png|300px]]<br />
<br />
==== Mute all participants ====<br />
<br />
When scheduling a meeting, you can mute the participants when they join the meeting.<br />
<br />
After the meeting has started, you can still “Mute on entry” from the “Participant” menu.<br />
<br />
[[ファイル:Webex_mute_on_join_en.png|300px]]<br />
<br />
You can instantly mute all participants by clicking “Mute All” in the “Participant” menu or in the Participants panel.<br />
<br />
[[ファイル:Webex_all_mute_en.png|300px]]<br />
<br />
Uncheck the “Allow Attendees to Unmute Themselves” to prevent participants from unmuting themselves and starting to talk.<br />
<br />
[[ファイル:Webex_forced_mute_en.png|300px]]<br />
<br />
==== Restricting content sharing ====<br />
<br />
You can restrict content sharing to perticipants other than those assigned the role of “presenter” by the host. Unchecking “Anyone Can Share” in the “Participant” menu will prevent unexpected participants from sharing content.<br />
<br />
==== Entry and exit tone ====<br />
<br />
You can play a sound when a participant enters / exits the meeting. You can prevent unexpected participants from getting mixed in without your knowledge, but it can be annoying in a meeting with many participants. Set in “Entry and exit tone” at the time of scheduling, or set in “Entry and Exit Tone” in the “Participant” menu after the meeting starts.<br />
<br />
==== Assign privileges ====<br />
<br />
In the “Participant” menu, “Assign Privileges” allows you to set detailed privileges for each participant.<br />
<br />
[[ファイル:Webex_privilege_communication_en.png|500px]]<br />
<br />
[[ファイル:Webex_privilege_participant_en.png|500px]]<br />
<br />
==== Recordings ====<br />
<br />
By recording all the meetings and publishing them on ITC-LMS etc., you can use them as teaching materials for students with poor network communication conditions or for review.<br />
<br />
You can set “Automatic recording” when setting up the meeting, or you can record at any time during the meeting by clicking on the “Record” button.<br />
<br />
* Only the host can record. Cohosts are not allowed.<br />
* Recording is paused during breakout sessions.<br />
<br />
[[ファイル:Webex_meeting_auto_record_en.png|600px]]<br />
<br />
The recorded video file will be automatically saved in MP4 format and stored in the “Recordings” menu of the home screen. You can also download it or generate a password-protected link (URL) to share it.<br />
<br />
[[ファイル:Webex_meeting_record_1_en.png|500px]]<br />
<br />
[[ファイル:Webex_meeting_record_2_en.png|600px]]<br />
<br />
==== Reclaim host role ====<br />
<br />
If the host disconnects due to network trouble, etc., the host role is passed on to other participants. In such a case, you can reclaim the host role by following these steps.<br />
# Rejoining the meeting as a participant.<br />
# Click on the “Participant” menu, then choose “Reclaim Host Role.”<br />
# Type the 6 digit host key that was displayed when the meeting was created.<br />
<br />
When scheduling a meeting, set “Join before host” in “Scheduling options” to allow participants to enter the meeting room even if the host has not started the meeting. If the participant choose “Reclaim Host Role,” they can become the host and proceed with the meeting.<br />
<br />
[[ファイル:Webex_meetings_join_before_host_en.png|500px]]<br />
<br />
==== Reports ====<br />
<br />
You can download reports that have to do with usage, attendance. It takes time for the report to be created after the meeting is over.<br />
<br />
# Click your name in the upper-right of the home screen, and then select “My reports.”<br />[[ファイル:Webex_my_report_en.png|200px]]<br />
# Click “Usage Report.”<br />[[ファイル:Webex_my_report2_en.png|500px]]<br />
# Search for meetings that have been held. Enter the date and topic, and then click “Display Report.”<br />[[ファイル:Webex_my_report3_en.png|500px]]<br />
# The list of meetings is displayed. At this time, if it is displayed in the “Preliminary Usage Summary Report,” the report has not yet been generated properly. Please wait for it to appear in the “Final Usage Summary Report.” Click on the “Topic” of the meeting you want to check the contents of the report.<br />[[ファイル:Webex_my_report4_en.png|600px]]<br />
# The details of the meeting will be displayed. You can also click “Export Report” to download the displayed content as a CSV file.<br />[[ファイル:Webex_my_report5_en.png|700px]]<br />
<br />
<br />
=== Features for video conferencing systems ===<br />
When joining a meeting with a video conferencing system, the features are more limited than those of desktop apps and tablet / smartphone apps.<br />
<br />
==== Share content ====<br />
* When you start sharing a content from the video conferencing system, the content will be shared to the joining a host / participant from the Webex app.<br />
* When the host / participant joining from the Webex app start sharing a content, the content is also shared to the joining a host / participant from the video conferencing system.<br />
<br />
==== Mute / Unmute ====<br />
<br />
* '''In addition to mute or unmute from the video conferencing system to Webex, it is possible to mute the video conferencing system on the Webex side.'''<br />
* If you set “Mute All” or something similar on the host side, the video conferencing system will be muted on the Webex side.<br />
* To mute or unmute from the video conferencing system, enter '''*6''' on the dial pad.<br />
<br />
==== Raise / Lower hand ====<br />
<br />
* To raise or lower your hand from the video conference system, enter '''*3''' on the dial pad.<br />
<br />
==== Change screen layouts ====<br />
<br />
* To change the layout of the screen displayed on the main screen of the video conferencing system, enter '''2''' or '''8''' on the dial pad.<br />
<br />
==== Lock / Unlock meeting (Host only) ====<br />
<br />
* To lock or unlock the meeting from the video conferencing system, enter '''*5''' on the dial pad.<br />
<br />
==== Mute / Unmute all participants (Host only) ====<br />
<br />
* To mute all participants from the video conferencing system, enter '''##''' on the dial pad.<br />
* To unmute all participants from the video conferencing system, enter '''99''' on the dial pad.<br />
<br />
==== See Webex Meetings help ====<br />
<br />
* To play the operation help from the video conferencing system, enter '''**''' on the dial pad.</div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=%E3%83%95%E3%82%A1%E3%82%A4%E3%83%AB:Webex_breakout_preassign3_en.png&diff=4417ファイル:Webex breakout preassign3 en.png2021-08-31T07:36:42Z<p>Fujimoto.miyuki: </p>
<hr />
<div></div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=%E3%83%95%E3%82%A1%E3%82%A4%E3%83%AB:Webex_breakout_preassign2_en.png&diff=4416ファイル:Webex breakout preassign2 en.png2021-08-31T07:32:41Z<p>Fujimoto.miyuki: </p>
<hr />
<div></div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=How_to_use_Webex_Meetings&diff=4415How to use Webex Meetings2021-08-31T07:30:20Z<p>Fujimoto.miyuki: /* Breakout Sessions (Host) */</p>
<hr />
<div>[[Information Technology Team]] > [[Collaboration tool]] > [[How to use Webex Meetings]]<br />
<br />
{| class="wikitable"<br />
| [[Webex Meetingsの利用方法|日本語]]<br />
|}<br />
<br />
__TOC__<br />
<br />
<br />
== Roles ==<br />
<br />
Webex Meetings has the following roles.<br />
<br />
; '''Host'''<br />
: They can start / end a meeting and assign users to “Presenter. ” <br />
: They can also mute / unmute microphones of participants, but participants can cancel it themselves.<br />
; '''Cohosts'''<br />
: In addition to closing the event, they can set presenter privileges, control breakout sessions, and move participants to and from the lobby. <br />
: They can also set the participant's microphone mute, but they can also unmute it themselves. <br />
: Compared to the host, you can't control the recording and start of the event, but the rest is pretty much the same.<br />
; '''Presenter'''<br />
: They can share the contents, and use a poll to create and share questionnaires.<br />
: If the host has chosen the setting “Anyone Can Share,” the participant who shared the content automatically becomes the presenter. <br />
: When “Anyone can share” is on, any participant can share content in the meeting.<br />
: When “Anyone can share” is off, only presenter set up by the host / Cohosts will be able to share content and manage polling.<br />
; '''Participants'''<br />
: They can mute / unmute the microphone and send the camera image. They can chat with other participants and the host.<br />
<br />
<br />
== Screen composition ==<br />
<br />
When you enter the conference room, the following screen will be displayed (It looks different if another participant is already in the room).<br />
<br />
[[ファイル:Webex_meeting_entryview.png|500px]]<br />
<br />
Buttons are lined up at the bottom of the screen. Hover the mouse over the button to display the name. We will explain from left to right.<br />
<br />
[[ファイル:Webex_meeting_entryview_numbering.png|500px]]<br />
<br />
; '''(1) Connect Audio'''<br />
: If you want to join the meeting with your audio muted, click '''Mute'''.<br />
: You'll see '''Unmute''' when your microphone is muted. Click Unmute when you want to speak in the meeting.<br />
: Mute your microphone (make the icon '''Unmute''') when you don’t speak. Unexpected sounds may be leaked to other participants if you do not mute the mic.<br />
: While the Webex window is active, you can only unmute while holding down the spacebar (releasing the spacebar will mute it).<br />
; '''(2) Start Your Video'''<br />
: If you want to join the meeting with your video turned off, click '''Stop video'''.<br />
: You'll see '''Start video''' when your video is turned off. Click Start video when you want to show your video.<br />
: If the connection environment is unstable, stop the video (make the icon '''Start video''').<br />
; '''(3) Share Content'''<br />
: Share your screens to share materials with other participants.<br />
: You can share your PC screen or share specific application windows.<br />
: It is also used to show a PowerPoint document at hand, to show a video, and to show your writing by connecting to a OH camera, etc. There is also a whiteboard function, so you can share material you have handwritten on your device.<br />
; '''(4) Record meeting (Host only)'''<br />
: You can record your meeting.<br />
: You can save it to the cloud (on the Webex server) or your computer, but sometimes it does not allow you to save it to your computer, depending on the setting.<br />
; '''(5) Breakout Sessions (Host or Cohosts only)'''<br />
: You can control breakout sessions.<br />
; '''(6) Other options'''<br />
: There are other options here.<br />
; '''(7) Leave'''<br />
: Leave the conference room.<br />
; '''(8) Participants''' <br />
: Press the participant button to display a list of participants.<br />
: In the participant list, you can hover your mouse over each name to send a direct message to that participant or to make that participant leave the meeting from a pull-down menu.<br />
; '''(9) Chat'''<br />
: Pressing the chat button will bring up a chat window where you can send a message to everyone or a specific person.<br />
; '''(10) Panel options'''<br />
: Pressing the button to display Notes window or Polls window.<br />
<br />
== Sign in ==<br />
<br />
# Access https://utokyo-science.webex.com/ .<br />
# Click on “Sign in”<br />
# Enter 10-digit UTokyo Common ID@s.u-tokyo.ac.jp in mail address and click on “Next”<br />
#* If your 10-digit UTokyo Common ID is 1234567890, your Webex login mail address is 1234567890@s.u-tokyo.ac.jp .<br />
#* You will be authenticated using client certificate of the School of Science.<br />
<br />
== Initial settings on first sign in ==<br />
<br />
# Configure Personal Room name, Personal Room link and Host PIN in Preferences -> My Personal Room.<br />
<br />
<br />
== Schedule a meeting in the future ==<br />
<br />
# Click on “Schedule” on the home screen to set the meeting topic, password, date, time, and attendees.<br />
#* '''Meeting type''' : Select the type of this meeting.<br />
#*; Webex Meetings Pro Meeting<br />
#*: Select this for normal lectures and meetings.<br />
#*: You can record the meeting on the server, connect a video conferencing system (Polycom, etc.), and use the breakout session feature and lobby.<br />
#*; '''Webex Meetings Encrypted Meeting'''<br />
#*: You can hold a meeting with End-to-End Encryption enabled.<br />
#*: After the audio and video are encrypted at the participants, the communication is not decrypted even at the intermediate Webex server, but only at the other participants.<br />
#*: You will not be able to record the meeting on the server, or participate via video conferencing system (Polycom, etc.) or phone.<br />
#* '''Meeting topic''' : Enter the name of this meeting. This is the required item.<br />
#* '''Meeting password''' : An arbitrary string of characters is displayed, but can be changed.<br />
#* '''Date and time''' : The most recent time you opened this screen is displayed, but you can change it by pressing the symbol on the far right. You can also choose to repeat it. If you check the Recurrence checkbox, you will see an item to set about the repetition rules.<br />
#* '''Attendees''' : Enter your email address here. An invitation email will be automatically sent to the participants set here when this entire setup is completed.<br />
#* '''Show advanced options''' : You can set the audio connection options, discussion items, and scheduling options. For example, you can start recording automatically, allow participants to join before the host, register attendees, and set up reminder emails.<br />
# After finishing settings, click on “Schedule”. You will obtain a meeting number.<br />
#* At the same time, participants obtain the invitation email.<br />
#* You can add other participants to the meeting by sharing the meeting link, meeting number and password. However, do not let participants know the host key.<br />
<br />
== Start a meeting ==<br />
<br />
'''To start a meeting, the host must operate the Webex system.'''<br />
<br />
There are two kinds of meetings: Scheduled meeting and Instant meeting.<br />
<br />
=== Scheduled meeting ===<br />
<br />
To start a scheduled meeting, locate your meeting in the “Upcoming Meetings” section on the home screen and select “Start”. <br />
<br />
Check the connected devices and audio on the preview screen, and select the “Start meeting” button.<br />
<br />
=== Instant meeting (Personal Room) ===<br />
<br />
To hold an instant meeting, click the “Start a Meeting” on the home screen. You will immediately move to the preview screen, where you can start the meeting by clicking “Start a Meeting”. <br />
<br />
Invite participants to the meeting by sharing the URL displayed below the “Personal Room” or the meeting number. You can check your meeting number by selecting “More ways to join.”<br />
<br />
=== Video conferencing system ===<br />
<br />
# Call '''210.4.202.4''' from your video conferencing system.<br />
# You will hear an announcement asking you to enter the meeting number. Enter the meeting number that was generated when the meeting was scheduled, and enter '''#''' at the end.<br />
#If the meeting has not yet started, an announcement will be made asking you to enter the host key. Enter the host key that was generated when the meeting was scheduled, and enter '''#''' at the end.<br />
#* By entering the host key, you are “starting” the conference.<br />
<br />
== Join a meeting ==<br />
<br />
# Open your email invite, and click "Join meeting" will open the default browser and launch the Webex Meetings application.<br />
# Enter your name and email address, and click "Next" to move to the preview window. <br />
# In the preview window, you can make sure your audio, microphone, and camera settings. This is where you can toggle the settings for which equipment you want to use for audio and microphone, such as if you are wearing a headset. If it doesn't work here, you can change it after you join the meeting.<br />
#* If you don't see anything on the preview window, your camera may not be recognized, so check the camera settings in the bottom corner.<br />
#* Check here if the microphone can be heard well. If the indicator below the microphone responds when you play a sound, it is picking up the sound.<br />
# The microphone and video buttons on the screen allow you to un-mute/set and stop/start the video, respectively. The default setting is to hear sound and see the video.<br />
# Click "Join Meeting" to join the meeting. If you are the host, you can start the meeting.<br />
# If you are not the host of the meeting, you cannot join the meeting even if the time has passed. (You can also set it so that the host can enter the room before the meeting starts.<br />
<br />
=== Video conferencing system ===<br />
<br />
# Call '''210.4.202.4''' from your video conferencing system.<br />
# You will hear an announcement asking you to enter the meeting number. Enter the meeting number sent to you by the host, and enter '''#''' at the end.<br />
# If the meeting has a password, you will hear an announcement asking you to enter the password. Enter the password sent to you by the host, and then enter '''#''' at the end.<br />
#* If the conference has not started, you will be disconnected automatically.<br />
<br />
<br />
== Features for the Webex Meetings ==<br />
<br />
=== Features for host and participants ===<br />
<br />
==== Screen sharing ====<br />
When you click on“Share”, the screen options to share will appear. Select the one you want to share and start sharing the screen.<br />
<br />
[[ファイル:Webex_share_en.png|500px]]<br />
<br />
When “Screen 1” is selected, a screen which the person is literally looking at is shared with everyone (If there are multiple screens such as when using a multi-monitor, the number of options increases like “Screen 1,” “Screen 2,” ...).<br />
<br />
The currently open window/app is also displayed as an option. You can share a specific window/app to share. If you don’t want participants to see the whole screen, select only the window/app you want to share.<br />
<br />
If you select “New Whiteboard”, a whiteboard that participants can draw freely will be shared with everyone.<br />
<br />
If you select “Optimize for mothion and video” from the drop-down menu, you will see a checkbox “Share your computer audio.” If you check this, you can share the audio of your computer.<br />
<br />
==== Detailed Settings for Speaker, Microphone and Camera ====<br />
<br />
[[ファイル:Webex_config_sound_en.png|300px|baseline]] [[ファイル:Webex_config_camera_en.png|300px|baseline]]<br />
<br />
Click “Other Options” and then “Speakers, Microphones, Cameras” to set and check the speaker, microphone and camera.<br />
<br />
[[ファイル:Webex_config_sound_setting_en.png|400px|baseline]] [[ファイル:Webex_config_camera_setting_en.png|400px|baseline]]<br />
<br />
* '''Speaker''' : You can select the speaker you want to use (You will have multiple choices in case you have a separate speaker on your PC. Select the one you want). Click “Test” to hear a confirmation sound.<br />
* '''Microphone''' : You can select the microphone you want to use (You will have multiple choices in case you have a separate microphone on your PC. Select the one you want). If the microphone properly collects sound, the meter below will oscillate. Check “Automatically adjust volume” box if necessary.<br />
* '''Camera''' : You can select the camera you want to use (You will have multiple choices in case you have a separate camera on your PC. Select the one you want). A preview of the camera is displayed down below. You can set virtual or blurred backgrounds, but '''some devices with low performance may not be able to set virtual backgrounds'''.<br />
<br />
==== Participants ====<br />
<br />
Select “Participants” will bring up a screen where you can see a list of participants.<br />
<br />
[[ファイル:Webex_participants_host_en.png|300px]] [[ファイル:Webex_participants_attendee_en.png|300px]]<br />
<br />
The left side shows the host’s view, and the right side the participant’s view.<br />
<br />
* '''Raise / Lower hand icon''': When the participants (other than the host) press the Raise hand icon, they can raise their hands. The host can check who is raising a hand. In the figure above, the test user is raising their hand.<br />
* '''Microphone icon''': Participants with a red microphone icon have their microphones muted. The host can also mute participants’ microphones. In the above figure, the microphones of the test host and test user are muted.<br />
<br />
You can also search and sort the participants.<br />
<br />
==== Chat ====<br />
<br />
Open “Chat” panel to enable text chat. You cannot read the chat history before you join.<br />
<br />
[[ファイル:Webex_chat_en.png|300px]]<br />
<br />
* '''Recipient''': Select the recipient of the message. If you select “Everyone”, it will be sent to everyone.<br />
<br />
==== Q&A ====<br />
<br />
To open the Q&A panel, click Panel options and select “Q&A”.<br />
<br />
[[ファイル:Webex_qa_host.png]] [[ファイル:Webex_qa_participant.png]]<br />
<br />
* The left side shows the host's view, and the right side the participant's view. When the answers to the questions are ready, both the questions and answers are shared with all participants. Participants who joined the event in the middle can also read the past Q&A.<br />
* You can select who you'd like to ask from the dropdown menu.<br />
* As a host, cohost, or presenter, when you click “Send Privately,” you can choose to “Answer privately,” “Defer,” or “Dismiss.” Responses that should not be shown to all participants can be “Answer privately,” while responses that need to be investigated and will take time to answer can be “Defer,” and so on.<br />
<br />
==== Breakout Sessions ====<br />
<br />
With the breakout session feature, you can create multiple breakout sessions in addition to the main meeting, and participants can scatter to their assigned breakout session to discuss or come back to the main meeting. Up to 100 breakout sessions can be created, and up to 100 participants can be assigned to each breakout session.<br />
<br />
'''The breakout session feature is not available in Webex Meetings Encrypted Meeting.'''<br />
<br />
Participants can move to the session by pressing the Join button. When they are done, they can press the Close button to return to the main meeting. (This action may be limited in behavior by the host.)<br />
<br />
[[ファイル:Webex_breakout_enter_en.png|300px]] [[ファイル:Webex_breakout_leave_en.png|300px]]<br />
<br />
If the host or a cohost has allowed participants to choose any session, click "Show all breakout sessions" in the participant panel and select the session you want to join.<br />
<br />
[[ファイル:Webex_breakout_enter_any_session_en.png|700px]]<br />
<br />
During the breakout session, participants can share video and screen images and chat with each other as in the main meeting (This is the same as the non-breakout session part.)<br />
<br />
In addition, you can ask for help from the host. If you ask for help, the host will be notified, and they may come to your session. If the host is joining one of the sessions, you cannot ask for help. Let's wait.<br />
<br />
[[ファイル:Webex_breakout_callhelp_en.png|300px]]<br />
<br />
For more information on host operations, see [[#Breakout Sessions (Host)]].<br />
<br />
==== Lobby ====<br />
<br />
If a meeting is locked and participants try to join, they will be moved to the lobby.<br />
<br />
'''In Webex Meetings Encrypted Meeting, participants cannot be moved to the lobby once they have entered the meeting room.'''<br />
<br />
[[ファイル:Webex_lobby_en.png|600px]]<br />
<br />
<br />
=== Specific features for host ===<br />
<br />
==== Breakout Sessions (Host) ====<br />
<br />
The host can set the number of breakout sessions, assign participants to breakout sessions, change the name of each breakout session, and set the time limit and countdown timer. '''The breakout session feature is not available in Webex Meetings Encrypted Meeting.'''<br />
<br />
* You can create up to 100 breakout sessions, and each breakout session can have up to 100 participants.<br />
* Breakout sessions can be set up when you schedule them, or you can activate them from the menu bar after the meeting has started.<br />
<br />
[[ファイル:Webex_enable_breakout_en.png|600px]]<br />[[ファイル:Webex_enable_breakout_menubar_en.png|300px]]<br />
<br />
Click “Create Assignments” to open the manage breakout sessions window. In this window, you can check or change the participants' assignments to each breakout session, and add, delete, or rename breakout sessions.<br />
<br />
* Click “Settings” to allow participants to join or leave the breakout session (to go to the main meeting), or to set the time limit for the session and the countdown timer until the time expires.<br />
* Click “Reset” to start over from the setting of the number of breakouts. Any assignments you make manually will be overwritten.<br />
<br />
[[ファイル:Webex_breakout_manage.png|500px]]<br />
<br />
[[ファイル:Webex_breakout_setting.png|300px]] [[ファイル:Webex_breakout_reset.png|300px]]<br />
<br />
When you schedule a meeting, you can click “Preassign breakout sessions” to assign invitees to each breakout session; you can also import the assignments in a CSV file.<br />
<br />
[[ファイル:Webex_breakout_preassign1_en.png|600px]]<br />
<br />
[[ファイル:Webex_breakout_preassign2.png|350px]]<br />
<br />
[[ファイル:Webex_breakout_preassign3.png|750px]]<br />
<br />
Click “Start breakout sessions” to begin.<br />
* The list of participants will be divided into the main meeting and breakout sessions. The breakout sessions list the participants for each session.<br />
<br />
[[ファイル:Webex_breakout_participants_main.png|300px]] [[ファイル:Webex_breakout_participants_session.png|300px]]<br />
<br />
“Join” will appear in the list of breakout sessions in the Participants panel. Click on it to join any session.<br />
* To leave the session, click the red “Leave session” button below. You will be returned to the main meeting.<br />
<br />
If you are in the main meeting and help is requested from a breakout session, a window will pop up and you will be able to join that session.<br />
<br />
[[ファイル:Webex_breakout_helpcalled_en.png|300px]]<br />
<br />
During a breakout session, click the “Breakout sessions” at the bottom of the screen to change participant assignments or end the breakout session.<br />
* Click “Broadcast” to send a message to the participants of a particular session or all sessions.<br />
<br />
[[ファイル:Webex_breakout_exit_en.png|500px]]<br />
<br />
==== Lock meeting / Move to Lobby ====<br />
<br />
You can lock the meeting to prevent new participants from joining freely, for example, when holding a highly confidential meeting. '''In Webex Meetings Encrypted Meeting, participants cannot be moved to the lobby once they have entered the meeting room.'''<br />
* Attendees who attempt to join the meeting while it is locked will wait in the lobby.<br /><br />
[[ファイル:Webex_meeting_lock_en.png|250px]]<br />
<br />
==== Lower participant's hands ====<br />
<br />
You can lower the hands of the participants who raised their hands. You can also have everyone lower their hands at once when multiple people are raising their hands.<br />
<br />
Right-click on the participant raising their hand and select “Lower hand” or “Lower all hands.” <br />
<br />
[[ファイル:Webex_lower_hands_en.png|300px]]<br />
<br />
==== Mute all participants ====<br />
<br />
When scheduling a meeting, you can mute the participants when they join the meeting.<br />
<br />
After the meeting has started, you can still “Mute on entry” from the “Participant” menu.<br />
<br />
[[ファイル:Webex_mute_on_join_en.png|300px]]<br />
<br />
You can instantly mute all participants by clicking “Mute All” in the “Participant” menu or in the Participants panel.<br />
<br />
[[ファイル:Webex_all_mute_en.png|300px]]<br />
<br />
Uncheck the “Allow Attendees to Unmute Themselves” to prevent participants from unmuting themselves and starting to talk.<br />
<br />
[[ファイル:Webex_forced_mute_en.png|300px]]<br />
<br />
==== Restricting content sharing ====<br />
<br />
You can restrict content sharing to perticipants other than those assigned the role of “presenter” by the host. Unchecking “Anyone Can Share” in the “Participant” menu will prevent unexpected participants from sharing content.<br />
<br />
==== Entry and exit tone ====<br />
<br />
You can play a sound when a participant enters / exits the meeting. You can prevent unexpected participants from getting mixed in without your knowledge, but it can be annoying in a meeting with many participants. Set in “Entry and exit tone” at the time of scheduling, or set in “Entry and Exit Tone” in the “Participant” menu after the meeting starts.<br />
<br />
==== Assign privileges ====<br />
<br />
In the “Participant” menu, “Assign Privileges” allows you to set detailed privileges for each participant.<br />
<br />
[[ファイル:Webex_privilege_communication_en.png|500px]]<br />
<br />
[[ファイル:Webex_privilege_participant_en.png|500px]]<br />
<br />
==== Recordings ====<br />
<br />
By recording all the meetings and publishing them on ITC-LMS etc., you can use them as teaching materials for students with poor network communication conditions or for review.<br />
<br />
You can set “Automatic recording” when setting up the meeting, or you can record at any time during the meeting by clicking on the “Record” button.<br />
<br />
* Only the host can record. Cohosts are not allowed.<br />
* Recording is paused during breakout sessions.<br />
<br />
[[ファイル:Webex_meeting_auto_record_en.png|600px]]<br />
<br />
The recorded video file will be automatically saved in MP4 format and stored in the “Recordings” menu of the home screen. You can also download it or generate a password-protected link (URL) to share it.<br />
<br />
[[ファイル:Webex_meeting_record_1_en.png|500px]]<br />
<br />
[[ファイル:Webex_meeting_record_2_en.png|600px]]<br />
<br />
==== Reclaim host role ====<br />
<br />
If the host disconnects due to network trouble, etc., the host role is passed on to other participants. In such a case, you can reclaim the host role by following these steps.<br />
# Rejoining the meeting as a participant.<br />
# Click on the “Participant” menu, then choose “Reclaim Host Role.”<br />
# Type the 6 digit host key that was displayed when the meeting was created.<br />
<br />
When scheduling a meeting, set “Join before host” in “Scheduling options” to allow participants to enter the meeting room even if the host has not started the meeting. If the participant choose “Reclaim Host Role,” they can become the host and proceed with the meeting.<br />
<br />
[[ファイル:Webex_meetings_join_before_host_en.png|500px]]<br />
<br />
==== Reports ====<br />
<br />
You can download reports that have to do with usage, attendance. It takes time for the report to be created after the meeting is over.<br />
<br />
# Click your name in the upper-right of the home screen, and then select “My reports.”<br />[[ファイル:Webex_my_report_en.png|200px]]<br />
# Click “Usage Report.”<br />[[ファイル:Webex_my_report2_en.png|500px]]<br />
# Search for meetings that have been held. Enter the date and topic, and then click “Display Report.”<br />[[ファイル:Webex_my_report3_en.png|500px]]<br />
# The list of meetings is displayed. At this time, if it is displayed in the “Preliminary Usage Summary Report,” the report has not yet been generated properly. Please wait for it to appear in the “Final Usage Summary Report.” Click on the “Topic” of the meeting you want to check the contents of the report.<br />[[ファイル:Webex_my_report4_en.png|600px]]<br />
# The details of the meeting will be displayed. You can also click “Export Report” to download the displayed content as a CSV file.<br />[[ファイル:Webex_my_report5_en.png|700px]]<br />
<br />
<br />
=== Features for video conferencing systems ===<br />
When joining a meeting with a video conferencing system, the features are more limited than those of desktop apps and tablet / smartphone apps.<br />
<br />
==== Share content ====<br />
* When you start sharing a content from the video conferencing system, the content will be shared to the joining a host / participant from the Webex app.<br />
* When the host / participant joining from the Webex app start sharing a content, the content is also shared to the joining a host / participant from the video conferencing system.<br />
<br />
==== Mute / Unmute ====<br />
<br />
* '''In addition to mute or unmute from the video conferencing system to Webex, it is possible to mute the video conferencing system on the Webex side.'''<br />
* If you set “Mute All” or something similar on the host side, the video conferencing system will be muted on the Webex side.<br />
* To mute or unmute from the video conferencing system, enter '''*6''' on the dial pad.<br />
<br />
==== Raise / Lower hand ====<br />
<br />
* To raise or lower your hand from the video conference system, enter '''*3''' on the dial pad.<br />
<br />
==== Change screen layouts ====<br />
<br />
* To change the layout of the screen displayed on the main screen of the video conferencing system, enter '''2''' or '''8''' on the dial pad.<br />
<br />
==== Lock / Unlock meeting (Host only) ====<br />
<br />
* To lock or unlock the meeting from the video conferencing system, enter '''*5''' on the dial pad.<br />
<br />
==== Mute / Unmute all participants (Host only) ====<br />
<br />
* To mute all participants from the video conferencing system, enter '''##''' on the dial pad.<br />
* To unmute all participants from the video conferencing system, enter '''99''' on the dial pad.<br />
<br />
==== See Webex Meetings help ====<br />
<br />
* To play the operation help from the video conferencing system, enter '''**''' on the dial pad.</div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=%E3%83%95%E3%82%A1%E3%82%A4%E3%83%AB:Webex_breakout_preassign1_en.png&diff=4414ファイル:Webex breakout preassign1 en.png2021-08-31T07:28:21Z<p>Fujimoto.miyuki: </p>
<hr />
<div></div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=%E3%83%95%E3%82%A1%E3%82%A4%E3%83%AB:Webex_enable_breakout_menubar_en.png&diff=4413ファイル:Webex enable breakout menubar en.png2021-08-31T07:22:37Z<p>Fujimoto.miyuki: </p>
<hr />
<div></div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=%E3%83%95%E3%82%A1%E3%82%A4%E3%83%AB:Webex_enable_breakout_en.png&diff=4412ファイル:Webex enable breakout en.png2021-08-31T07:02:48Z<p>Fujimoto.miyuki: </p>
<hr />
<div></div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=How_to_use_Webex_Meetings&diff=4411How to use Webex Meetings2021-08-31T06:45:13Z<p>Fujimoto.miyuki: /* Breakout Sessions */</p>
<hr />
<div>[[Information Technology Team]] > [[Collaboration tool]] > [[How to use Webex Meetings]]<br />
<br />
{| class="wikitable"<br />
| [[Webex Meetingsの利用方法|日本語]]<br />
|}<br />
<br />
__TOC__<br />
<br />
<br />
== Roles ==<br />
<br />
Webex Meetings has the following roles.<br />
<br />
; '''Host'''<br />
: They can start / end a meeting and assign users to “Presenter. ” <br />
: They can also mute / unmute microphones of participants, but participants can cancel it themselves.<br />
; '''Cohosts'''<br />
: In addition to closing the event, they can set presenter privileges, control breakout sessions, and move participants to and from the lobby. <br />
: They can also set the participant's microphone mute, but they can also unmute it themselves. <br />
: Compared to the host, you can't control the recording and start of the event, but the rest is pretty much the same.<br />
; '''Presenter'''<br />
: They can share the contents, and use a poll to create and share questionnaires.<br />
: If the host has chosen the setting “Anyone Can Share,” the participant who shared the content automatically becomes the presenter. <br />
: When “Anyone can share” is on, any participant can share content in the meeting.<br />
: When “Anyone can share” is off, only presenter set up by the host / Cohosts will be able to share content and manage polling.<br />
; '''Participants'''<br />
: They can mute / unmute the microphone and send the camera image. They can chat with other participants and the host.<br />
<br />
<br />
== Screen composition ==<br />
<br />
When you enter the conference room, the following screen will be displayed (It looks different if another participant is already in the room).<br />
<br />
[[ファイル:Webex_meeting_entryview.png|500px]]<br />
<br />
Buttons are lined up at the bottom of the screen. Hover the mouse over the button to display the name. We will explain from left to right.<br />
<br />
[[ファイル:Webex_meeting_entryview_numbering.png|500px]]<br />
<br />
; '''(1) Connect Audio'''<br />
: If you want to join the meeting with your audio muted, click '''Mute'''.<br />
: You'll see '''Unmute''' when your microphone is muted. Click Unmute when you want to speak in the meeting.<br />
: Mute your microphone (make the icon '''Unmute''') when you don’t speak. Unexpected sounds may be leaked to other participants if you do not mute the mic.<br />
: While the Webex window is active, you can only unmute while holding down the spacebar (releasing the spacebar will mute it).<br />
; '''(2) Start Your Video'''<br />
: If you want to join the meeting with your video turned off, click '''Stop video'''.<br />
: You'll see '''Start video''' when your video is turned off. Click Start video when you want to show your video.<br />
: If the connection environment is unstable, stop the video (make the icon '''Start video''').<br />
; '''(3) Share Content'''<br />
: Share your screens to share materials with other participants.<br />
: You can share your PC screen or share specific application windows.<br />
: It is also used to show a PowerPoint document at hand, to show a video, and to show your writing by connecting to a OH camera, etc. There is also a whiteboard function, so you can share material you have handwritten on your device.<br />
; '''(4) Record meeting (Host only)'''<br />
: You can record your meeting.<br />
: You can save it to the cloud (on the Webex server) or your computer, but sometimes it does not allow you to save it to your computer, depending on the setting.<br />
; '''(5) Breakout Sessions (Host or Cohosts only)'''<br />
: You can control breakout sessions.<br />
; '''(6) Other options'''<br />
: There are other options here.<br />
; '''(7) Leave'''<br />
: Leave the conference room.<br />
; '''(8) Participants''' <br />
: Press the participant button to display a list of participants.<br />
: In the participant list, you can hover your mouse over each name to send a direct message to that participant or to make that participant leave the meeting from a pull-down menu.<br />
; '''(9) Chat'''<br />
: Pressing the chat button will bring up a chat window where you can send a message to everyone or a specific person.<br />
; '''(10) Panel options'''<br />
: Pressing the button to display Notes window or Polls window.<br />
<br />
== Sign in ==<br />
<br />
# Access https://utokyo-science.webex.com/ .<br />
# Click on “Sign in”<br />
# Enter 10-digit UTokyo Common ID@s.u-tokyo.ac.jp in mail address and click on “Next”<br />
#* If your 10-digit UTokyo Common ID is 1234567890, your Webex login mail address is 1234567890@s.u-tokyo.ac.jp .<br />
#* You will be authenticated using client certificate of the School of Science.<br />
<br />
== Initial settings on first sign in ==<br />
<br />
# Configure Personal Room name, Personal Room link and Host PIN in Preferences -> My Personal Room.<br />
<br />
<br />
== Schedule a meeting in the future ==<br />
<br />
# Click on “Schedule” on the home screen to set the meeting topic, password, date, time, and attendees.<br />
#* '''Meeting type''' : Select the type of this meeting.<br />
#*; Webex Meetings Pro Meeting<br />
#*: Select this for normal lectures and meetings.<br />
#*: You can record the meeting on the server, connect a video conferencing system (Polycom, etc.), and use the breakout session feature and lobby.<br />
#*; '''Webex Meetings Encrypted Meeting'''<br />
#*: You can hold a meeting with End-to-End Encryption enabled.<br />
#*: After the audio and video are encrypted at the participants, the communication is not decrypted even at the intermediate Webex server, but only at the other participants.<br />
#*: You will not be able to record the meeting on the server, or participate via video conferencing system (Polycom, etc.) or phone.<br />
#* '''Meeting topic''' : Enter the name of this meeting. This is the required item.<br />
#* '''Meeting password''' : An arbitrary string of characters is displayed, but can be changed.<br />
#* '''Date and time''' : The most recent time you opened this screen is displayed, but you can change it by pressing the symbol on the far right. You can also choose to repeat it. If you check the Recurrence checkbox, you will see an item to set about the repetition rules.<br />
#* '''Attendees''' : Enter your email address here. An invitation email will be automatically sent to the participants set here when this entire setup is completed.<br />
#* '''Show advanced options''' : You can set the audio connection options, discussion items, and scheduling options. For example, you can start recording automatically, allow participants to join before the host, register attendees, and set up reminder emails.<br />
# After finishing settings, click on “Schedule”. You will obtain a meeting number.<br />
#* At the same time, participants obtain the invitation email.<br />
#* You can add other participants to the meeting by sharing the meeting link, meeting number and password. However, do not let participants know the host key.<br />
<br />
== Start a meeting ==<br />
<br />
'''To start a meeting, the host must operate the Webex system.'''<br />
<br />
There are two kinds of meetings: Scheduled meeting and Instant meeting.<br />
<br />
=== Scheduled meeting ===<br />
<br />
To start a scheduled meeting, locate your meeting in the “Upcoming Meetings” section on the home screen and select “Start”. <br />
<br />
Check the connected devices and audio on the preview screen, and select the “Start meeting” button.<br />
<br />
=== Instant meeting (Personal Room) ===<br />
<br />
To hold an instant meeting, click the “Start a Meeting” on the home screen. You will immediately move to the preview screen, where you can start the meeting by clicking “Start a Meeting”. <br />
<br />
Invite participants to the meeting by sharing the URL displayed below the “Personal Room” or the meeting number. You can check your meeting number by selecting “More ways to join.”<br />
<br />
=== Video conferencing system ===<br />
<br />
# Call '''210.4.202.4''' from your video conferencing system.<br />
# You will hear an announcement asking you to enter the meeting number. Enter the meeting number that was generated when the meeting was scheduled, and enter '''#''' at the end.<br />
#If the meeting has not yet started, an announcement will be made asking you to enter the host key. Enter the host key that was generated when the meeting was scheduled, and enter '''#''' at the end.<br />
#* By entering the host key, you are “starting” the conference.<br />
<br />
== Join a meeting ==<br />
<br />
# Open your email invite, and click "Join meeting" will open the default browser and launch the Webex Meetings application.<br />
# Enter your name and email address, and click "Next" to move to the preview window. <br />
# In the preview window, you can make sure your audio, microphone, and camera settings. This is where you can toggle the settings for which equipment you want to use for audio and microphone, such as if you are wearing a headset. If it doesn't work here, you can change it after you join the meeting.<br />
#* If you don't see anything on the preview window, your camera may not be recognized, so check the camera settings in the bottom corner.<br />
#* Check here if the microphone can be heard well. If the indicator below the microphone responds when you play a sound, it is picking up the sound.<br />
# The microphone and video buttons on the screen allow you to un-mute/set and stop/start the video, respectively. The default setting is to hear sound and see the video.<br />
# Click "Join Meeting" to join the meeting. If you are the host, you can start the meeting.<br />
# If you are not the host of the meeting, you cannot join the meeting even if the time has passed. (You can also set it so that the host can enter the room before the meeting starts.<br />
<br />
=== Video conferencing system ===<br />
<br />
# Call '''210.4.202.4''' from your video conferencing system.<br />
# You will hear an announcement asking you to enter the meeting number. Enter the meeting number sent to you by the host, and enter '''#''' at the end.<br />
# If the meeting has a password, you will hear an announcement asking you to enter the password. Enter the password sent to you by the host, and then enter '''#''' at the end.<br />
#* If the conference has not started, you will be disconnected automatically.<br />
<br />
<br />
== Features for the Webex Meetings ==<br />
<br />
=== Features for host and participants ===<br />
<br />
==== Screen sharing ====<br />
When you click on“Share”, the screen options to share will appear. Select the one you want to share and start sharing the screen.<br />
<br />
[[ファイル:Webex_share_en.png|500px]]<br />
<br />
When “Screen 1” is selected, a screen which the person is literally looking at is shared with everyone (If there are multiple screens such as when using a multi-monitor, the number of options increases like “Screen 1,” “Screen 2,” ...).<br />
<br />
The currently open window/app is also displayed as an option. You can share a specific window/app to share. If you don’t want participants to see the whole screen, select only the window/app you want to share.<br />
<br />
If you select “New Whiteboard”, a whiteboard that participants can draw freely will be shared with everyone.<br />
<br />
If you select “Optimize for mothion and video” from the drop-down menu, you will see a checkbox “Share your computer audio.” If you check this, you can share the audio of your computer.<br />
<br />
==== Detailed Settings for Speaker, Microphone and Camera ====<br />
<br />
[[ファイル:Webex_config_sound_en.png|300px|baseline]] [[ファイル:Webex_config_camera_en.png|300px|baseline]]<br />
<br />
Click “Other Options” and then “Speakers, Microphones, Cameras” to set and check the speaker, microphone and camera.<br />
<br />
[[ファイル:Webex_config_sound_setting_en.png|400px|baseline]] [[ファイル:Webex_config_camera_setting_en.png|400px|baseline]]<br />
<br />
* '''Speaker''' : You can select the speaker you want to use (You will have multiple choices in case you have a separate speaker on your PC. Select the one you want). Click “Test” to hear a confirmation sound.<br />
* '''Microphone''' : You can select the microphone you want to use (You will have multiple choices in case you have a separate microphone on your PC. Select the one you want). If the microphone properly collects sound, the meter below will oscillate. Check “Automatically adjust volume” box if necessary.<br />
* '''Camera''' : You can select the camera you want to use (You will have multiple choices in case you have a separate camera on your PC. Select the one you want). A preview of the camera is displayed down below. You can set virtual or blurred backgrounds, but '''some devices with low performance may not be able to set virtual backgrounds'''.<br />
<br />
==== Participants ====<br />
<br />
Select “Participants” will bring up a screen where you can see a list of participants.<br />
<br />
[[ファイル:Webex_participants_host_en.png|300px]] [[ファイル:Webex_participants_attendee_en.png|300px]]<br />
<br />
The left side shows the host’s view, and the right side the participant’s view.<br />
<br />
* '''Raise / Lower hand icon''': When the participants (other than the host) press the Raise hand icon, they can raise their hands. The host can check who is raising a hand. In the figure above, the test user is raising their hand.<br />
* '''Microphone icon''': Participants with a red microphone icon have their microphones muted. The host can also mute participants’ microphones. In the above figure, the microphones of the test host and test user are muted.<br />
<br />
You can also search and sort the participants.<br />
<br />
==== Chat ====<br />
<br />
Open “Chat” panel to enable text chat. You cannot read the chat history before you join.<br />
<br />
[[ファイル:Webex_chat_en.png|300px]]<br />
<br />
* '''Recipient''': Select the recipient of the message. If you select “Everyone”, it will be sent to everyone.<br />
<br />
==== Q&A ====<br />
<br />
To open the Q&A panel, click Panel options and select “Q&A”.<br />
<br />
[[ファイル:Webex_qa_host.png]] [[ファイル:Webex_qa_participant.png]]<br />
<br />
* The left side shows the host's view, and the right side the participant's view. When the answers to the questions are ready, both the questions and answers are shared with all participants. Participants who joined the event in the middle can also read the past Q&A.<br />
* You can select who you'd like to ask from the dropdown menu.<br />
* As a host, cohost, or presenter, when you click “Send Privately,” you can choose to “Answer privately,” “Defer,” or “Dismiss.” Responses that should not be shown to all participants can be “Answer privately,” while responses that need to be investigated and will take time to answer can be “Defer,” and so on.<br />
<br />
==== Breakout Sessions ====<br />
<br />
With the breakout session feature, you can create multiple breakout sessions in addition to the main meeting, and participants can scatter to their assigned breakout session to discuss or come back to the main meeting. Up to 100 breakout sessions can be created, and up to 100 participants can be assigned to each breakout session.<br />
<br />
'''The breakout session feature is not available in Webex Meetings Encrypted Meeting.'''<br />
<br />
Participants can move to the session by pressing the Join button. When they are done, they can press the Close button to return to the main meeting. (This action may be limited in behavior by the host.)<br />
<br />
[[ファイル:Webex_breakout_enter_en.png|300px]] [[ファイル:Webex_breakout_leave_en.png|300px]]<br />
<br />
If the host or a cohost has allowed participants to choose any session, click "Show all breakout sessions" in the participant panel and select the session you want to join.<br />
<br />
[[ファイル:Webex_breakout_enter_any_session_en.png|700px]]<br />
<br />
During the breakout session, participants can share video and screen images and chat with each other as in the main meeting (This is the same as the non-breakout session part.)<br />
<br />
In addition, you can ask for help from the host. If you ask for help, the host will be notified, and they may come to your session. If the host is joining one of the sessions, you cannot ask for help. Let's wait.<br />
<br />
[[ファイル:Webex_breakout_callhelp_en.png|300px]]<br />
<br />
For more information on host operations, see [[#Breakout Sessions (Host)]].<br />
<br />
==== Lobby ====<br />
<br />
If a meeting is locked and participants try to join, they will be moved to the lobby.<br />
<br />
'''In Webex Meetings Encrypted Meeting, participants cannot be moved to the lobby once they have entered the meeting room.'''<br />
<br />
[[ファイル:Webex_lobby_en.png|600px]]<br />
<br />
<br />
=== Specific features for host ===<br />
<br />
==== Breakout Sessions (Host) ====<br />
<br />
The host can set the number of breakout sessions, assign participants to breakout sessions, change the name of each breakout session, and set the time limit and countdown timer. '''The breakout session feature is not available in Webex Meetings Encrypted Meeting.'''<br />
<br />
* You can create up to 100 breakout sessions, and each breakout session can have up to 100 participants.<br />
* Breakout sessions can be set up when you schedule them, or you can activate them from the menu bar after the meeting has started.<br />
<br />
[[ファイル:Webex_enable_breakout.png|500px]]<br />[[ファイル:Webex_enable_breakout_menubar.png]]<br />
<br />
Click “Create Assignments” to open the manage breakout sessions window. In this window, you can check or change the participants' assignments to each breakout session, and add, delete, or rename breakout sessions.<br />
<br />
* Click “Settings” to allow participants to join or leave the breakout session (to go to the main meeting), or to set the time limit for the session and the countdown timer until the time expires.<br />
* Click “Reset” to start over from the setting of the number of breakouts. Any assignments you make manually will be overwritten.<br />
<br />
[[ファイル:Webex_breakout_manage.png|500px]]<br />
<br />
[[ファイル:Webex_breakout_setting.png|300px]] [[ファイル:Webex_breakout_reset.png|300px]]<br />
<br />
When you schedule a meeting, you can click “Preassign breakout sessions” to assign invitees to each breakout session; you can also import the assignments in a CSV file.<br />
<br />
[[ファイル:Webex_breakout_preassign1.png|450px]]<br />
<br />
[[ファイル:Webex_breakout_preassign2.png|350px]]<br />
<br />
[[ファイル:Webex_breakout_preassign3.png|750px]]<br />
<br />
Click “Start breakout sessions” to begin.<br />
* The list of participants will be divided into the main meeting and breakout sessions. The breakout sessions list the participants for each session.<br />
<br />
[[ファイル:Webex_breakout_participants_main.png|300px]] [[ファイル:Webex_breakout_participants_session.png|300px]]<br />
<br />
“Join” will appear in the list of breakout sessions in the Participants panel. Click on it to join any session.<br />
* To leave the session, click the red “Leave session” button below. You will be returned to the main meeting.<br />
<br />
If you are in the main meeting and help is requested from a breakout session, a window will pop up and you will be able to join that session.<br />
<br />
[[ファイル:Webex_breakout_helpcalled_en.png|300px]]<br />
<br />
During a breakout session, click the “Breakout sessions” at the bottom of the screen to change participant assignments or end the breakout session.<br />
* Click “Broadcast” to send a message to the participants of a particular session or all sessions.<br />
<br />
[[ファイル:Webex_breakout_exit_en.png|500px]]<br />
<br />
==== Lock meeting / Move to Lobby ====<br />
<br />
You can lock the meeting to prevent new participants from joining freely, for example, when holding a highly confidential meeting. '''In Webex Meetings Encrypted Meeting, participants cannot be moved to the lobby once they have entered the meeting room.'''<br />
* Attendees who attempt to join the meeting while it is locked will wait in the lobby.<br /><br />
[[ファイル:Webex_meeting_lock_en.png|250px]]<br />
<br />
==== Lower participant's hands ====<br />
<br />
You can lower the hands of the participants who raised their hands. You can also have everyone lower their hands at once when multiple people are raising their hands.<br />
<br />
Right-click on the participant raising their hand and select “Lower hand” or “Lower all hands.” <br />
<br />
[[ファイル:Webex_lower_hands_en.png|300px]]<br />
<br />
==== Mute all participants ====<br />
<br />
When scheduling a meeting, you can mute the participants when they join the meeting.<br />
<br />
After the meeting has started, you can still “Mute on entry” from the “Participant” menu.<br />
<br />
[[ファイル:Webex_mute_on_join_en.png|300px]]<br />
<br />
You can instantly mute all participants by clicking “Mute All” in the “Participant” menu or in the Participants panel.<br />
<br />
[[ファイル:Webex_all_mute_en.png|300px]]<br />
<br />
Uncheck the “Allow Attendees to Unmute Themselves” to prevent participants from unmuting themselves and starting to talk.<br />
<br />
[[ファイル:Webex_forced_mute_en.png|300px]]<br />
<br />
==== Restricting content sharing ====<br />
<br />
You can restrict content sharing to perticipants other than those assigned the role of “presenter” by the host. Unchecking “Anyone Can Share” in the “Participant” menu will prevent unexpected participants from sharing content.<br />
<br />
==== Entry and exit tone ====<br />
<br />
You can play a sound when a participant enters / exits the meeting. You can prevent unexpected participants from getting mixed in without your knowledge, but it can be annoying in a meeting with many participants. Set in “Entry and exit tone” at the time of scheduling, or set in “Entry and Exit Tone” in the “Participant” menu after the meeting starts.<br />
<br />
==== Assign privileges ====<br />
<br />
In the “Participant” menu, “Assign Privileges” allows you to set detailed privileges for each participant.<br />
<br />
[[ファイル:Webex_privilege_communication_en.png|500px]]<br />
<br />
[[ファイル:Webex_privilege_participant_en.png|500px]]<br />
<br />
==== Recordings ====<br />
<br />
By recording all the meetings and publishing them on ITC-LMS etc., you can use them as teaching materials for students with poor network communication conditions or for review.<br />
<br />
You can set “Automatic recording” when setting up the meeting, or you can record at any time during the meeting by clicking on the “Record” button.<br />
<br />
* Only the host can record. Cohosts are not allowed.<br />
* Recording is paused during breakout sessions.<br />
<br />
[[ファイル:Webex_meeting_auto_record_en.png|600px]]<br />
<br />
The recorded video file will be automatically saved in MP4 format and stored in the “Recordings” menu of the home screen. You can also download it or generate a password-protected link (URL) to share it.<br />
<br />
[[ファイル:Webex_meeting_record_1_en.png|500px]]<br />
<br />
[[ファイル:Webex_meeting_record_2_en.png|600px]]<br />
<br />
==== Reclaim host role ====<br />
<br />
If the host disconnects due to network trouble, etc., the host role is passed on to other participants. In such a case, you can reclaim the host role by following these steps.<br />
# Rejoining the meeting as a participant.<br />
# Click on the “Participant” menu, then choose “Reclaim Host Role.”<br />
# Type the 6 digit host key that was displayed when the meeting was created.<br />
<br />
When scheduling a meeting, set “Join before host” in “Scheduling options” to allow participants to enter the meeting room even if the host has not started the meeting. If the participant choose “Reclaim Host Role,” they can become the host and proceed with the meeting.<br />
<br />
[[ファイル:Webex_meetings_join_before_host_en.png|500px]]<br />
<br />
==== Reports ====<br />
<br />
You can download reports that have to do with usage, attendance. It takes time for the report to be created after the meeting is over.<br />
<br />
# Click your name in the upper-right of the home screen, and then select “My reports.”<br />[[ファイル:Webex_my_report_en.png|200px]]<br />
# Click “Usage Report.”<br />[[ファイル:Webex_my_report2_en.png|500px]]<br />
# Search for meetings that have been held. Enter the date and topic, and then click “Display Report.”<br />[[ファイル:Webex_my_report3_en.png|500px]]<br />
# The list of meetings is displayed. At this time, if it is displayed in the “Preliminary Usage Summary Report,” the report has not yet been generated properly. Please wait for it to appear in the “Final Usage Summary Report.” Click on the “Topic” of the meeting you want to check the contents of the report.<br />[[ファイル:Webex_my_report4_en.png|600px]]<br />
# The details of the meeting will be displayed. You can also click “Export Report” to download the displayed content as a CSV file.<br />[[ファイル:Webex_my_report5_en.png|700px]]<br />
<br />
<br />
=== Features for video conferencing systems ===<br />
When joining a meeting with a video conferencing system, the features are more limited than those of desktop apps and tablet / smartphone apps.<br />
<br />
==== Share content ====<br />
* When you start sharing a content from the video conferencing system, the content will be shared to the joining a host / participant from the Webex app.<br />
* When the host / participant joining from the Webex app start sharing a content, the content is also shared to the joining a host / participant from the video conferencing system.<br />
<br />
==== Mute / Unmute ====<br />
<br />
* '''In addition to mute or unmute from the video conferencing system to Webex, it is possible to mute the video conferencing system on the Webex side.'''<br />
* If you set “Mute All” or something similar on the host side, the video conferencing system will be muted on the Webex side.<br />
* To mute or unmute from the video conferencing system, enter '''*6''' on the dial pad.<br />
<br />
==== Raise / Lower hand ====<br />
<br />
* To raise or lower your hand from the video conference system, enter '''*3''' on the dial pad.<br />
<br />
==== Change screen layouts ====<br />
<br />
* To change the layout of the screen displayed on the main screen of the video conferencing system, enter '''2''' or '''8''' on the dial pad.<br />
<br />
==== Lock / Unlock meeting (Host only) ====<br />
<br />
* To lock or unlock the meeting from the video conferencing system, enter '''*5''' on the dial pad.<br />
<br />
==== Mute / Unmute all participants (Host only) ====<br />
<br />
* To mute all participants from the video conferencing system, enter '''##''' on the dial pad.<br />
* To unmute all participants from the video conferencing system, enter '''99''' on the dial pad.<br />
<br />
==== See Webex Meetings help ====<br />
<br />
* To play the operation help from the video conferencing system, enter '''**''' on the dial pad.</div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=%E3%83%95%E3%82%A1%E3%82%A4%E3%83%AB:Webex_breakout_enter_any_session_en.png&diff=4410ファイル:Webex breakout enter any session en.png2021-08-31T06:44:11Z<p>Fujimoto.miyuki: </p>
<hr />
<div></div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=How_to_use_Webex_Meetings&diff=4409How to use Webex Meetings2021-08-30T07:51:39Z<p>Fujimoto.miyuki: /* Breakout Sessions */</p>
<hr />
<div>[[Information Technology Team]] > [[Collaboration tool]] > [[How to use Webex Meetings]]<br />
<br />
{| class="wikitable"<br />
| [[Webex Meetingsの利用方法|日本語]]<br />
|}<br />
<br />
__TOC__<br />
<br />
<br />
== Roles ==<br />
<br />
Webex Meetings has the following roles.<br />
<br />
; '''Host'''<br />
: They can start / end a meeting and assign users to “Presenter. ” <br />
: They can also mute / unmute microphones of participants, but participants can cancel it themselves.<br />
; '''Cohosts'''<br />
: In addition to closing the event, they can set presenter privileges, control breakout sessions, and move participants to and from the lobby. <br />
: They can also set the participant's microphone mute, but they can also unmute it themselves. <br />
: Compared to the host, you can't control the recording and start of the event, but the rest is pretty much the same.<br />
; '''Presenter'''<br />
: They can share the contents, and use a poll to create and share questionnaires.<br />
: If the host has chosen the setting “Anyone Can Share,” the participant who shared the content automatically becomes the presenter. <br />
: When “Anyone can share” is on, any participant can share content in the meeting.<br />
: When “Anyone can share” is off, only presenter set up by the host / Cohosts will be able to share content and manage polling.<br />
; '''Participants'''<br />
: They can mute / unmute the microphone and send the camera image. They can chat with other participants and the host.<br />
<br />
<br />
== Screen composition ==<br />
<br />
When you enter the conference room, the following screen will be displayed (It looks different if another participant is already in the room).<br />
<br />
[[ファイル:Webex_meeting_entryview.png|500px]]<br />
<br />
Buttons are lined up at the bottom of the screen. Hover the mouse over the button to display the name. We will explain from left to right.<br />
<br />
[[ファイル:Webex_meeting_entryview_numbering.png|500px]]<br />
<br />
; '''(1) Connect Audio'''<br />
: If you want to join the meeting with your audio muted, click '''Mute'''.<br />
: You'll see '''Unmute''' when your microphone is muted. Click Unmute when you want to speak in the meeting.<br />
: Mute your microphone (make the icon '''Unmute''') when you don’t speak. Unexpected sounds may be leaked to other participants if you do not mute the mic.<br />
: While the Webex window is active, you can only unmute while holding down the spacebar (releasing the spacebar will mute it).<br />
; '''(2) Start Your Video'''<br />
: If you want to join the meeting with your video turned off, click '''Stop video'''.<br />
: You'll see '''Start video''' when your video is turned off. Click Start video when you want to show your video.<br />
: If the connection environment is unstable, stop the video (make the icon '''Start video''').<br />
; '''(3) Share Content'''<br />
: Share your screens to share materials with other participants.<br />
: You can share your PC screen or share specific application windows.<br />
: It is also used to show a PowerPoint document at hand, to show a video, and to show your writing by connecting to a OH camera, etc. There is also a whiteboard function, so you can share material you have handwritten on your device.<br />
; '''(4) Record meeting (Host only)'''<br />
: You can record your meeting.<br />
: You can save it to the cloud (on the Webex server) or your computer, but sometimes it does not allow you to save it to your computer, depending on the setting.<br />
; '''(5) Breakout Sessions (Host or Cohosts only)'''<br />
: You can control breakout sessions.<br />
; '''(6) Other options'''<br />
: There are other options here.<br />
; '''(7) Leave'''<br />
: Leave the conference room.<br />
; '''(8) Participants''' <br />
: Press the participant button to display a list of participants.<br />
: In the participant list, you can hover your mouse over each name to send a direct message to that participant or to make that participant leave the meeting from a pull-down menu.<br />
; '''(9) Chat'''<br />
: Pressing the chat button will bring up a chat window where you can send a message to everyone or a specific person.<br />
; '''(10) Panel options'''<br />
: Pressing the button to display Notes window or Polls window.<br />
<br />
== Sign in ==<br />
<br />
# Access https://utokyo-science.webex.com/ .<br />
# Click on “Sign in”<br />
# Enter 10-digit UTokyo Common ID@s.u-tokyo.ac.jp in mail address and click on “Next”<br />
#* If your 10-digit UTokyo Common ID is 1234567890, your Webex login mail address is 1234567890@s.u-tokyo.ac.jp .<br />
#* You will be authenticated using client certificate of the School of Science.<br />
<br />
== Initial settings on first sign in ==<br />
<br />
# Configure Personal Room name, Personal Room link and Host PIN in Preferences -> My Personal Room.<br />
<br />
<br />
== Schedule a meeting in the future ==<br />
<br />
# Click on “Schedule” on the home screen to set the meeting topic, password, date, time, and attendees.<br />
#* '''Meeting type''' : Select the type of this meeting.<br />
#*; Webex Meetings Pro Meeting<br />
#*: Select this for normal lectures and meetings.<br />
#*: You can record the meeting on the server, connect a video conferencing system (Polycom, etc.), and use the breakout session feature and lobby.<br />
#*; '''Webex Meetings Encrypted Meeting'''<br />
#*: You can hold a meeting with End-to-End Encryption enabled.<br />
#*: After the audio and video are encrypted at the participants, the communication is not decrypted even at the intermediate Webex server, but only at the other participants.<br />
#*: You will not be able to record the meeting on the server, or participate via video conferencing system (Polycom, etc.) or phone.<br />
#* '''Meeting topic''' : Enter the name of this meeting. This is the required item.<br />
#* '''Meeting password''' : An arbitrary string of characters is displayed, but can be changed.<br />
#* '''Date and time''' : The most recent time you opened this screen is displayed, but you can change it by pressing the symbol on the far right. You can also choose to repeat it. If you check the Recurrence checkbox, you will see an item to set about the repetition rules.<br />
#* '''Attendees''' : Enter your email address here. An invitation email will be automatically sent to the participants set here when this entire setup is completed.<br />
#* '''Show advanced options''' : You can set the audio connection options, discussion items, and scheduling options. For example, you can start recording automatically, allow participants to join before the host, register attendees, and set up reminder emails.<br />
# After finishing settings, click on “Schedule”. You will obtain a meeting number.<br />
#* At the same time, participants obtain the invitation email.<br />
#* You can add other participants to the meeting by sharing the meeting link, meeting number and password. However, do not let participants know the host key.<br />
<br />
== Start a meeting ==<br />
<br />
'''To start a meeting, the host must operate the Webex system.'''<br />
<br />
There are two kinds of meetings: Scheduled meeting and Instant meeting.<br />
<br />
=== Scheduled meeting ===<br />
<br />
To start a scheduled meeting, locate your meeting in the “Upcoming Meetings” section on the home screen and select “Start”. <br />
<br />
Check the connected devices and audio on the preview screen, and select the “Start meeting” button.<br />
<br />
=== Instant meeting (Personal Room) ===<br />
<br />
To hold an instant meeting, click the “Start a Meeting” on the home screen. You will immediately move to the preview screen, where you can start the meeting by clicking “Start a Meeting”. <br />
<br />
Invite participants to the meeting by sharing the URL displayed below the “Personal Room” or the meeting number. You can check your meeting number by selecting “More ways to join.”<br />
<br />
=== Video conferencing system ===<br />
<br />
# Call '''210.4.202.4''' from your video conferencing system.<br />
# You will hear an announcement asking you to enter the meeting number. Enter the meeting number that was generated when the meeting was scheduled, and enter '''#''' at the end.<br />
#If the meeting has not yet started, an announcement will be made asking you to enter the host key. Enter the host key that was generated when the meeting was scheduled, and enter '''#''' at the end.<br />
#* By entering the host key, you are “starting” the conference.<br />
<br />
== Join a meeting ==<br />
<br />
# Open your email invite, and click "Join meeting" will open the default browser and launch the Webex Meetings application.<br />
# Enter your name and email address, and click "Next" to move to the preview window. <br />
# In the preview window, you can make sure your audio, microphone, and camera settings. This is where you can toggle the settings for which equipment you want to use for audio and microphone, such as if you are wearing a headset. If it doesn't work here, you can change it after you join the meeting.<br />
#* If you don't see anything on the preview window, your camera may not be recognized, so check the camera settings in the bottom corner.<br />
#* Check here if the microphone can be heard well. If the indicator below the microphone responds when you play a sound, it is picking up the sound.<br />
# The microphone and video buttons on the screen allow you to un-mute/set and stop/start the video, respectively. The default setting is to hear sound and see the video.<br />
# Click "Join Meeting" to join the meeting. If you are the host, you can start the meeting.<br />
# If you are not the host of the meeting, you cannot join the meeting even if the time has passed. (You can also set it so that the host can enter the room before the meeting starts.<br />
<br />
=== Video conferencing system ===<br />
<br />
# Call '''210.4.202.4''' from your video conferencing system.<br />
# You will hear an announcement asking you to enter the meeting number. Enter the meeting number sent to you by the host, and enter '''#''' at the end.<br />
# If the meeting has a password, you will hear an announcement asking you to enter the password. Enter the password sent to you by the host, and then enter '''#''' at the end.<br />
#* If the conference has not started, you will be disconnected automatically.<br />
<br />
<br />
== Features for the Webex Meetings ==<br />
<br />
=== Features for host and participants ===<br />
<br />
==== Screen sharing ====<br />
When you click on“Share”, the screen options to share will appear. Select the one you want to share and start sharing the screen.<br />
<br />
[[ファイル:Webex_share_en.png|500px]]<br />
<br />
When “Screen 1” is selected, a screen which the person is literally looking at is shared with everyone (If there are multiple screens such as when using a multi-monitor, the number of options increases like “Screen 1,” “Screen 2,” ...).<br />
<br />
The currently open window/app is also displayed as an option. You can share a specific window/app to share. If you don’t want participants to see the whole screen, select only the window/app you want to share.<br />
<br />
If you select “New Whiteboard”, a whiteboard that participants can draw freely will be shared with everyone.<br />
<br />
If you select “Optimize for mothion and video” from the drop-down menu, you will see a checkbox “Share your computer audio.” If you check this, you can share the audio of your computer.<br />
<br />
==== Detailed Settings for Speaker, Microphone and Camera ====<br />
<br />
[[ファイル:Webex_config_sound_en.png|300px|baseline]] [[ファイル:Webex_config_camera_en.png|300px|baseline]]<br />
<br />
Click “Other Options” and then “Speakers, Microphones, Cameras” to set and check the speaker, microphone and camera.<br />
<br />
[[ファイル:Webex_config_sound_setting_en.png|400px|baseline]] [[ファイル:Webex_config_camera_setting_en.png|400px|baseline]]<br />
<br />
* '''Speaker''' : You can select the speaker you want to use (You will have multiple choices in case you have a separate speaker on your PC. Select the one you want). Click “Test” to hear a confirmation sound.<br />
* '''Microphone''' : You can select the microphone you want to use (You will have multiple choices in case you have a separate microphone on your PC. Select the one you want). If the microphone properly collects sound, the meter below will oscillate. Check “Automatically adjust volume” box if necessary.<br />
* '''Camera''' : You can select the camera you want to use (You will have multiple choices in case you have a separate camera on your PC. Select the one you want). A preview of the camera is displayed down below. You can set virtual or blurred backgrounds, but '''some devices with low performance may not be able to set virtual backgrounds'''.<br />
<br />
==== Participants ====<br />
<br />
Select “Participants” will bring up a screen where you can see a list of participants.<br />
<br />
[[ファイル:Webex_participants_host_en.png|300px]] [[ファイル:Webex_participants_attendee_en.png|300px]]<br />
<br />
The left side shows the host’s view, and the right side the participant’s view.<br />
<br />
* '''Raise / Lower hand icon''': When the participants (other than the host) press the Raise hand icon, they can raise their hands. The host can check who is raising a hand. In the figure above, the test user is raising their hand.<br />
* '''Microphone icon''': Participants with a red microphone icon have their microphones muted. The host can also mute participants’ microphones. In the above figure, the microphones of the test host and test user are muted.<br />
<br />
You can also search and sort the participants.<br />
<br />
==== Chat ====<br />
<br />
Open “Chat” panel to enable text chat. You cannot read the chat history before you join.<br />
<br />
[[ファイル:Webex_chat_en.png|300px]]<br />
<br />
* '''Recipient''': Select the recipient of the message. If you select “Everyone”, it will be sent to everyone.<br />
<br />
==== Q&A ====<br />
<br />
To open the Q&A panel, click Panel options and select “Q&A”.<br />
<br />
[[ファイル:Webex_qa_host.png]] [[ファイル:Webex_qa_participant.png]]<br />
<br />
* The left side shows the host's view, and the right side the participant's view. When the answers to the questions are ready, both the questions and answers are shared with all participants. Participants who joined the event in the middle can also read the past Q&A.<br />
* You can select who you'd like to ask from the dropdown menu.<br />
* As a host, cohost, or presenter, when you click “Send Privately,” you can choose to “Answer privately,” “Defer,” or “Dismiss.” Responses that should not be shown to all participants can be “Answer privately,” while responses that need to be investigated and will take time to answer can be “Defer,” and so on.<br />
<br />
==== Breakout Sessions ====<br />
<br />
With the breakout session feature, you can create multiple breakout sessions in addition to the main meeting, and participants can scatter to their assigned breakout session to discuss or come back to the main meeting. Up to 100 breakout sessions can be created, and up to 100 participants can be assigned to each breakout session.<br />
<br />
'''The breakout session feature is not available in Webex Meetings Encrypted Meeting.'''<br />
<br />
Participants can move to the session by pressing the Join button. When they are done, they can press the Close button to return to the main meeting. (This action may be limited in behavior by the host.)<br />
<br />
[[ファイル:Webex_breakout_enter_en.png|300px]] [[ファイル:Webex_breakout_leave_en.png|300px]]<br />
<br />
If the host or a cohost has allowed participants to choose any session, click "Show all breakout sessions" in the participant panel and select the session you want to join.<br />
<br />
[[ファイル:Webex_breakout_enter_any_session.png|700px]]<br />
<br />
During the breakout session, participants can share video and screen images and chat with each other as in the main meeting (This is the same as the non-breakout session part.)<br />
<br />
In addition, you can ask for help from the host. If you ask for help, the host will be notified, and they may come to your session. If the host is joining one of the sessions, you cannot ask for help. Let's wait.<br />
<br />
[[ファイル:Webex_breakout_callhelp_en.png|300px]]<br />
<br />
For more information on host operations, see [[#Breakout Sessions (Host)]].<br />
<br />
==== Lobby ====<br />
<br />
If a meeting is locked and participants try to join, they will be moved to the lobby.<br />
<br />
'''In Webex Meetings Encrypted Meeting, participants cannot be moved to the lobby once they have entered the meeting room.'''<br />
<br />
[[ファイル:Webex_lobby_en.png|600px]]<br />
<br />
<br />
=== Specific features for host ===<br />
<br />
==== Breakout Sessions (Host) ====<br />
<br />
The host can set the number of breakout sessions, assign participants to breakout sessions, change the name of each breakout session, and set the time limit and countdown timer. '''The breakout session feature is not available in Webex Meetings Encrypted Meeting.'''<br />
<br />
* You can create up to 100 breakout sessions, and each breakout session can have up to 100 participants.<br />
* Breakout sessions can be set up when you schedule them, or you can activate them from the menu bar after the meeting has started.<br />
<br />
[[ファイル:Webex_enable_breakout.png|500px]]<br />[[ファイル:Webex_enable_breakout_menubar.png]]<br />
<br />
Click “Create Assignments” to open the manage breakout sessions window. In this window, you can check or change the participants' assignments to each breakout session, and add, delete, or rename breakout sessions.<br />
<br />
* Click “Settings” to allow participants to join or leave the breakout session (to go to the main meeting), or to set the time limit for the session and the countdown timer until the time expires.<br />
* Click “Reset” to start over from the setting of the number of breakouts. Any assignments you make manually will be overwritten.<br />
<br />
[[ファイル:Webex_breakout_manage.png|500px]]<br />
<br />
[[ファイル:Webex_breakout_setting.png|300px]] [[ファイル:Webex_breakout_reset.png|300px]]<br />
<br />
When you schedule a meeting, you can click “Preassign breakout sessions” to assign invitees to each breakout session; you can also import the assignments in a CSV file.<br />
<br />
[[ファイル:Webex_breakout_preassign1.png|450px]]<br />
<br />
[[ファイル:Webex_breakout_preassign2.png|350px]]<br />
<br />
[[ファイル:Webex_breakout_preassign3.png|750px]]<br />
<br />
Click “Start breakout sessions” to begin.<br />
* The list of participants will be divided into the main meeting and breakout sessions. The breakout sessions list the participants for each session.<br />
<br />
[[ファイル:Webex_breakout_participants_main.png|300px]] [[ファイル:Webex_breakout_participants_session.png|300px]]<br />
<br />
“Join” will appear in the list of breakout sessions in the Participants panel. Click on it to join any session.<br />
* To leave the session, click the red “Leave session” button below. You will be returned to the main meeting.<br />
<br />
If you are in the main meeting and help is requested from a breakout session, a window will pop up and you will be able to join that session.<br />
<br />
[[ファイル:Webex_breakout_helpcalled_en.png|300px]]<br />
<br />
During a breakout session, click the “Breakout sessions” at the bottom of the screen to change participant assignments or end the breakout session.<br />
* Click “Broadcast” to send a message to the participants of a particular session or all sessions.<br />
<br />
[[ファイル:Webex_breakout_exit_en.png|500px]]<br />
<br />
==== Lock meeting / Move to Lobby ====<br />
<br />
You can lock the meeting to prevent new participants from joining freely, for example, when holding a highly confidential meeting. '''In Webex Meetings Encrypted Meeting, participants cannot be moved to the lobby once they have entered the meeting room.'''<br />
* Attendees who attempt to join the meeting while it is locked will wait in the lobby.<br /><br />
[[ファイル:Webex_meeting_lock_en.png|250px]]<br />
<br />
==== Lower participant's hands ====<br />
<br />
You can lower the hands of the participants who raised their hands. You can also have everyone lower their hands at once when multiple people are raising their hands.<br />
<br />
Right-click on the participant raising their hand and select “Lower hand” or “Lower all hands.” <br />
<br />
[[ファイル:Webex_lower_hands_en.png|300px]]<br />
<br />
==== Mute all participants ====<br />
<br />
When scheduling a meeting, you can mute the participants when they join the meeting.<br />
<br />
After the meeting has started, you can still “Mute on entry” from the “Participant” menu.<br />
<br />
[[ファイル:Webex_mute_on_join_en.png|300px]]<br />
<br />
You can instantly mute all participants by clicking “Mute All” in the “Participant” menu or in the Participants panel.<br />
<br />
[[ファイル:Webex_all_mute_en.png|300px]]<br />
<br />
Uncheck the “Allow Attendees to Unmute Themselves” to prevent participants from unmuting themselves and starting to talk.<br />
<br />
[[ファイル:Webex_forced_mute_en.png|300px]]<br />
<br />
==== Restricting content sharing ====<br />
<br />
You can restrict content sharing to perticipants other than those assigned the role of “presenter” by the host. Unchecking “Anyone Can Share” in the “Participant” menu will prevent unexpected participants from sharing content.<br />
<br />
==== Entry and exit tone ====<br />
<br />
You can play a sound when a participant enters / exits the meeting. You can prevent unexpected participants from getting mixed in without your knowledge, but it can be annoying in a meeting with many participants. Set in “Entry and exit tone” at the time of scheduling, or set in “Entry and Exit Tone” in the “Participant” menu after the meeting starts.<br />
<br />
==== Assign privileges ====<br />
<br />
In the “Participant” menu, “Assign Privileges” allows you to set detailed privileges for each participant.<br />
<br />
[[ファイル:Webex_privilege_communication_en.png|500px]]<br />
<br />
[[ファイル:Webex_privilege_participant_en.png|500px]]<br />
<br />
==== Recordings ====<br />
<br />
By recording all the meetings and publishing them on ITC-LMS etc., you can use them as teaching materials for students with poor network communication conditions or for review.<br />
<br />
You can set “Automatic recording” when setting up the meeting, or you can record at any time during the meeting by clicking on the “Record” button.<br />
<br />
* Only the host can record. Cohosts are not allowed.<br />
* Recording is paused during breakout sessions.<br />
<br />
[[ファイル:Webex_meeting_auto_record_en.png|600px]]<br />
<br />
The recorded video file will be automatically saved in MP4 format and stored in the “Recordings” menu of the home screen. You can also download it or generate a password-protected link (URL) to share it.<br />
<br />
[[ファイル:Webex_meeting_record_1_en.png|500px]]<br />
<br />
[[ファイル:Webex_meeting_record_2_en.png|600px]]<br />
<br />
==== Reclaim host role ====<br />
<br />
If the host disconnects due to network trouble, etc., the host role is passed on to other participants. In such a case, you can reclaim the host role by following these steps.<br />
# Rejoining the meeting as a participant.<br />
# Click on the “Participant” menu, then choose “Reclaim Host Role.”<br />
# Type the 6 digit host key that was displayed when the meeting was created.<br />
<br />
When scheduling a meeting, set “Join before host” in “Scheduling options” to allow participants to enter the meeting room even if the host has not started the meeting. If the participant choose “Reclaim Host Role,” they can become the host and proceed with the meeting.<br />
<br />
[[ファイル:Webex_meetings_join_before_host_en.png|500px]]<br />
<br />
==== Reports ====<br />
<br />
You can download reports that have to do with usage, attendance. It takes time for the report to be created after the meeting is over.<br />
<br />
# Click your name in the upper-right of the home screen, and then select “My reports.”<br />[[ファイル:Webex_my_report_en.png|200px]]<br />
# Click “Usage Report.”<br />[[ファイル:Webex_my_report2_en.png|500px]]<br />
# Search for meetings that have been held. Enter the date and topic, and then click “Display Report.”<br />[[ファイル:Webex_my_report3_en.png|500px]]<br />
# The list of meetings is displayed. At this time, if it is displayed in the “Preliminary Usage Summary Report,” the report has not yet been generated properly. Please wait for it to appear in the “Final Usage Summary Report.” Click on the “Topic” of the meeting you want to check the contents of the report.<br />[[ファイル:Webex_my_report4_en.png|600px]]<br />
# The details of the meeting will be displayed. You can also click “Export Report” to download the displayed content as a CSV file.<br />[[ファイル:Webex_my_report5_en.png|700px]]<br />
<br />
<br />
=== Features for video conferencing systems ===<br />
When joining a meeting with a video conferencing system, the features are more limited than those of desktop apps and tablet / smartphone apps.<br />
<br />
==== Share content ====<br />
* When you start sharing a content from the video conferencing system, the content will be shared to the joining a host / participant from the Webex app.<br />
* When the host / participant joining from the Webex app start sharing a content, the content is also shared to the joining a host / participant from the video conferencing system.<br />
<br />
==== Mute / Unmute ====<br />
<br />
* '''In addition to mute or unmute from the video conferencing system to Webex, it is possible to mute the video conferencing system on the Webex side.'''<br />
* If you set “Mute All” or something similar on the host side, the video conferencing system will be muted on the Webex side.<br />
* To mute or unmute from the video conferencing system, enter '''*6''' on the dial pad.<br />
<br />
==== Raise / Lower hand ====<br />
<br />
* To raise or lower your hand from the video conference system, enter '''*3''' on the dial pad.<br />
<br />
==== Change screen layouts ====<br />
<br />
* To change the layout of the screen displayed on the main screen of the video conferencing system, enter '''2''' or '''8''' on the dial pad.<br />
<br />
==== Lock / Unlock meeting (Host only) ====<br />
<br />
* To lock or unlock the meeting from the video conferencing system, enter '''*5''' on the dial pad.<br />
<br />
==== Mute / Unmute all participants (Host only) ====<br />
<br />
* To mute all participants from the video conferencing system, enter '''##''' on the dial pad.<br />
* To unmute all participants from the video conferencing system, enter '''99''' on the dial pad.<br />
<br />
==== See Webex Meetings help ====<br />
<br />
* To play the operation help from the video conferencing system, enter '''**''' on the dial pad.</div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=%E3%83%95%E3%82%A1%E3%82%A4%E3%83%AB:Webex_breakout_enter_en.png&diff=4408ファイル:Webex breakout enter en.png2021-08-30T07:50:52Z<p>Fujimoto.miyuki: </p>
<hr />
<div></div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=%E3%83%95%E3%82%A1%E3%82%A4%E3%83%AB:Webex_breakout_leave_en.png&diff=4407ファイル:Webex breakout leave en.png2021-08-30T07:50:26Z<p>Fujimoto.miyuki: </p>
<hr />
<div></div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=%E3%83%95%E3%82%A1%E3%82%A4%E3%83%AB:Webex_breakout_callhelp_en.png&diff=4406ファイル:Webex breakout callhelp en.png2021-08-30T07:50:04Z<p>Fujimoto.miyuki: </p>
<hr />
<div></div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=How_to_use_Webex_Meetings&diff=4405How to use Webex Meetings2021-08-30T07:42:20Z<p>Fujimoto.miyuki: /* Chat */</p>
<hr />
<div>[[Information Technology Team]] > [[Collaboration tool]] > [[How to use Webex Meetings]]<br />
<br />
{| class="wikitable"<br />
| [[Webex Meetingsの利用方法|日本語]]<br />
|}<br />
<br />
__TOC__<br />
<br />
<br />
== Roles ==<br />
<br />
Webex Meetings has the following roles.<br />
<br />
; '''Host'''<br />
: They can start / end a meeting and assign users to “Presenter. ” <br />
: They can also mute / unmute microphones of participants, but participants can cancel it themselves.<br />
; '''Cohosts'''<br />
: In addition to closing the event, they can set presenter privileges, control breakout sessions, and move participants to and from the lobby. <br />
: They can also set the participant's microphone mute, but they can also unmute it themselves. <br />
: Compared to the host, you can't control the recording and start of the event, but the rest is pretty much the same.<br />
; '''Presenter'''<br />
: They can share the contents, and use a poll to create and share questionnaires.<br />
: If the host has chosen the setting “Anyone Can Share,” the participant who shared the content automatically becomes the presenter. <br />
: When “Anyone can share” is on, any participant can share content in the meeting.<br />
: When “Anyone can share” is off, only presenter set up by the host / Cohosts will be able to share content and manage polling.<br />
; '''Participants'''<br />
: They can mute / unmute the microphone and send the camera image. They can chat with other participants and the host.<br />
<br />
<br />
== Screen composition ==<br />
<br />
When you enter the conference room, the following screen will be displayed (It looks different if another participant is already in the room).<br />
<br />
[[ファイル:Webex_meeting_entryview.png|500px]]<br />
<br />
Buttons are lined up at the bottom of the screen. Hover the mouse over the button to display the name. We will explain from left to right.<br />
<br />
[[ファイル:Webex_meeting_entryview_numbering.png|500px]]<br />
<br />
; '''(1) Connect Audio'''<br />
: If you want to join the meeting with your audio muted, click '''Mute'''.<br />
: You'll see '''Unmute''' when your microphone is muted. Click Unmute when you want to speak in the meeting.<br />
: Mute your microphone (make the icon '''Unmute''') when you don’t speak. Unexpected sounds may be leaked to other participants if you do not mute the mic.<br />
: While the Webex window is active, you can only unmute while holding down the spacebar (releasing the spacebar will mute it).<br />
; '''(2) Start Your Video'''<br />
: If you want to join the meeting with your video turned off, click '''Stop video'''.<br />
: You'll see '''Start video''' when your video is turned off. Click Start video when you want to show your video.<br />
: If the connection environment is unstable, stop the video (make the icon '''Start video''').<br />
; '''(3) Share Content'''<br />
: Share your screens to share materials with other participants.<br />
: You can share your PC screen or share specific application windows.<br />
: It is also used to show a PowerPoint document at hand, to show a video, and to show your writing by connecting to a OH camera, etc. There is also a whiteboard function, so you can share material you have handwritten on your device.<br />
; '''(4) Record meeting (Host only)'''<br />
: You can record your meeting.<br />
: You can save it to the cloud (on the Webex server) or your computer, but sometimes it does not allow you to save it to your computer, depending on the setting.<br />
; '''(5) Breakout Sessions (Host or Cohosts only)'''<br />
: You can control breakout sessions.<br />
; '''(6) Other options'''<br />
: There are other options here.<br />
; '''(7) Leave'''<br />
: Leave the conference room.<br />
; '''(8) Participants''' <br />
: Press the participant button to display a list of participants.<br />
: In the participant list, you can hover your mouse over each name to send a direct message to that participant or to make that participant leave the meeting from a pull-down menu.<br />
; '''(9) Chat'''<br />
: Pressing the chat button will bring up a chat window where you can send a message to everyone or a specific person.<br />
; '''(10) Panel options'''<br />
: Pressing the button to display Notes window or Polls window.<br />
<br />
== Sign in ==<br />
<br />
# Access https://utokyo-science.webex.com/ .<br />
# Click on “Sign in”<br />
# Enter 10-digit UTokyo Common ID@s.u-tokyo.ac.jp in mail address and click on “Next”<br />
#* If your 10-digit UTokyo Common ID is 1234567890, your Webex login mail address is 1234567890@s.u-tokyo.ac.jp .<br />
#* You will be authenticated using client certificate of the School of Science.<br />
<br />
== Initial settings on first sign in ==<br />
<br />
# Configure Personal Room name, Personal Room link and Host PIN in Preferences -> My Personal Room.<br />
<br />
<br />
== Schedule a meeting in the future ==<br />
<br />
# Click on “Schedule” on the home screen to set the meeting topic, password, date, time, and attendees.<br />
#* '''Meeting type''' : Select the type of this meeting.<br />
#*; Webex Meetings Pro Meeting<br />
#*: Select this for normal lectures and meetings.<br />
#*: You can record the meeting on the server, connect a video conferencing system (Polycom, etc.), and use the breakout session feature and lobby.<br />
#*; '''Webex Meetings Encrypted Meeting'''<br />
#*: You can hold a meeting with End-to-End Encryption enabled.<br />
#*: After the audio and video are encrypted at the participants, the communication is not decrypted even at the intermediate Webex server, but only at the other participants.<br />
#*: You will not be able to record the meeting on the server, or participate via video conferencing system (Polycom, etc.) or phone.<br />
#* '''Meeting topic''' : Enter the name of this meeting. This is the required item.<br />
#* '''Meeting password''' : An arbitrary string of characters is displayed, but can be changed.<br />
#* '''Date and time''' : The most recent time you opened this screen is displayed, but you can change it by pressing the symbol on the far right. You can also choose to repeat it. If you check the Recurrence checkbox, you will see an item to set about the repetition rules.<br />
#* '''Attendees''' : Enter your email address here. An invitation email will be automatically sent to the participants set here when this entire setup is completed.<br />
#* '''Show advanced options''' : You can set the audio connection options, discussion items, and scheduling options. For example, you can start recording automatically, allow participants to join before the host, register attendees, and set up reminder emails.<br />
# After finishing settings, click on “Schedule”. You will obtain a meeting number.<br />
#* At the same time, participants obtain the invitation email.<br />
#* You can add other participants to the meeting by sharing the meeting link, meeting number and password. However, do not let participants know the host key.<br />
<br />
== Start a meeting ==<br />
<br />
'''To start a meeting, the host must operate the Webex system.'''<br />
<br />
There are two kinds of meetings: Scheduled meeting and Instant meeting.<br />
<br />
=== Scheduled meeting ===<br />
<br />
To start a scheduled meeting, locate your meeting in the “Upcoming Meetings” section on the home screen and select “Start”. <br />
<br />
Check the connected devices and audio on the preview screen, and select the “Start meeting” button.<br />
<br />
=== Instant meeting (Personal Room) ===<br />
<br />
To hold an instant meeting, click the “Start a Meeting” on the home screen. You will immediately move to the preview screen, where you can start the meeting by clicking “Start a Meeting”. <br />
<br />
Invite participants to the meeting by sharing the URL displayed below the “Personal Room” or the meeting number. You can check your meeting number by selecting “More ways to join.”<br />
<br />
=== Video conferencing system ===<br />
<br />
# Call '''210.4.202.4''' from your video conferencing system.<br />
# You will hear an announcement asking you to enter the meeting number. Enter the meeting number that was generated when the meeting was scheduled, and enter '''#''' at the end.<br />
#If the meeting has not yet started, an announcement will be made asking you to enter the host key. Enter the host key that was generated when the meeting was scheduled, and enter '''#''' at the end.<br />
#* By entering the host key, you are “starting” the conference.<br />
<br />
== Join a meeting ==<br />
<br />
# Open your email invite, and click "Join meeting" will open the default browser and launch the Webex Meetings application.<br />
# Enter your name and email address, and click "Next" to move to the preview window. <br />
# In the preview window, you can make sure your audio, microphone, and camera settings. This is where you can toggle the settings for which equipment you want to use for audio and microphone, such as if you are wearing a headset. If it doesn't work here, you can change it after you join the meeting.<br />
#* If you don't see anything on the preview window, your camera may not be recognized, so check the camera settings in the bottom corner.<br />
#* Check here if the microphone can be heard well. If the indicator below the microphone responds when you play a sound, it is picking up the sound.<br />
# The microphone and video buttons on the screen allow you to un-mute/set and stop/start the video, respectively. The default setting is to hear sound and see the video.<br />
# Click "Join Meeting" to join the meeting. If you are the host, you can start the meeting.<br />
# If you are not the host of the meeting, you cannot join the meeting even if the time has passed. (You can also set it so that the host can enter the room before the meeting starts.<br />
<br />
=== Video conferencing system ===<br />
<br />
# Call '''210.4.202.4''' from your video conferencing system.<br />
# You will hear an announcement asking you to enter the meeting number. Enter the meeting number sent to you by the host, and enter '''#''' at the end.<br />
# If the meeting has a password, you will hear an announcement asking you to enter the password. Enter the password sent to you by the host, and then enter '''#''' at the end.<br />
#* If the conference has not started, you will be disconnected automatically.<br />
<br />
<br />
== Features for the Webex Meetings ==<br />
<br />
=== Features for host and participants ===<br />
<br />
==== Screen sharing ====<br />
When you click on“Share”, the screen options to share will appear. Select the one you want to share and start sharing the screen.<br />
<br />
[[ファイル:Webex_share_en.png|500px]]<br />
<br />
When “Screen 1” is selected, a screen which the person is literally looking at is shared with everyone (If there are multiple screens such as when using a multi-monitor, the number of options increases like “Screen 1,” “Screen 2,” ...).<br />
<br />
The currently open window/app is also displayed as an option. You can share a specific window/app to share. If you don’t want participants to see the whole screen, select only the window/app you want to share.<br />
<br />
If you select “New Whiteboard”, a whiteboard that participants can draw freely will be shared with everyone.<br />
<br />
If you select “Optimize for mothion and video” from the drop-down menu, you will see a checkbox “Share your computer audio.” If you check this, you can share the audio of your computer.<br />
<br />
==== Detailed Settings for Speaker, Microphone and Camera ====<br />
<br />
[[ファイル:Webex_config_sound_en.png|300px|baseline]] [[ファイル:Webex_config_camera_en.png|300px|baseline]]<br />
<br />
Click “Other Options” and then “Speakers, Microphones, Cameras” to set and check the speaker, microphone and camera.<br />
<br />
[[ファイル:Webex_config_sound_setting_en.png|400px|baseline]] [[ファイル:Webex_config_camera_setting_en.png|400px|baseline]]<br />
<br />
* '''Speaker''' : You can select the speaker you want to use (You will have multiple choices in case you have a separate speaker on your PC. Select the one you want). Click “Test” to hear a confirmation sound.<br />
* '''Microphone''' : You can select the microphone you want to use (You will have multiple choices in case you have a separate microphone on your PC. Select the one you want). If the microphone properly collects sound, the meter below will oscillate. Check “Automatically adjust volume” box if necessary.<br />
* '''Camera''' : You can select the camera you want to use (You will have multiple choices in case you have a separate camera on your PC. Select the one you want). A preview of the camera is displayed down below. You can set virtual or blurred backgrounds, but '''some devices with low performance may not be able to set virtual backgrounds'''.<br />
<br />
==== Participants ====<br />
<br />
Select “Participants” will bring up a screen where you can see a list of participants.<br />
<br />
[[ファイル:Webex_participants_host_en.png|300px]] [[ファイル:Webex_participants_attendee_en.png|300px]]<br />
<br />
The left side shows the host’s view, and the right side the participant’s view.<br />
<br />
* '''Raise / Lower hand icon''': When the participants (other than the host) press the Raise hand icon, they can raise their hands. The host can check who is raising a hand. In the figure above, the test user is raising their hand.<br />
* '''Microphone icon''': Participants with a red microphone icon have their microphones muted. The host can also mute participants’ microphones. In the above figure, the microphones of the test host and test user are muted.<br />
<br />
You can also search and sort the participants.<br />
<br />
==== Chat ====<br />
<br />
Open “Chat” panel to enable text chat. You cannot read the chat history before you join.<br />
<br />
[[ファイル:Webex_chat_en.png|300px]]<br />
<br />
* '''Recipient''': Select the recipient of the message. If you select “Everyone”, it will be sent to everyone.<br />
<br />
==== Q&A ====<br />
<br />
To open the Q&A panel, click Panel options and select “Q&A”.<br />
<br />
[[ファイル:Webex_qa_host.png]] [[ファイル:Webex_qa_participant.png]]<br />
<br />
* The left side shows the host's view, and the right side the participant's view. When the answers to the questions are ready, both the questions and answers are shared with all participants. Participants who joined the event in the middle can also read the past Q&A.<br />
* You can select who you'd like to ask from the dropdown menu.<br />
* As a host, cohost, or presenter, when you click “Send Privately,” you can choose to “Answer privately,” “Defer,” or “Dismiss.” Responses that should not be shown to all participants can be “Answer privately,” while responses that need to be investigated and will take time to answer can be “Defer,” and so on.<br />
<br />
==== Breakout Sessions ====<br />
<br />
With the breakout session feature, you can create multiple breakout sessions in addition to the main meeting, and participants can scatter to their assigned breakout session to discuss or come back to the main meeting. Up to 100 breakout sessions can be created, and up to 100 participants can be assigned to each breakout session.<br />
<br />
'''The breakout session feature is not available in Webex Meetings Encrypted Meeting.'''<br />
<br />
Participants can move to the session by pressing the Join button. When they are done, they can press the Close button to return to the main meeting. (This action may be limited in behavior by the host.)<br />
<br />
[[ファイル:Webex_breakout_enter.png]] [[ファイル:Webex_breakout_leave.png]]<br />
<br />
If the host or a cohost has allowed participants to choose any session, click "Show all breakout sessions" in the participant panel and select the session you want to join.<br />
<br />
[[ファイル:Webex_breakout_enter_any_session.png|700px]]<br />
<br />
During the breakout session, participants can share video and screen images and chat with each other as in the main meeting (This is the same as the non-breakout session part.)<br />
<br />
In addition, you can ask for help from the host. If you ask for help, the host will be notified, and they may come to your session. If the host is joining one of the sessions, you cannot ask for help. Let's wait.<br />
<br />
[[ファイル:Webex_breakout_callhelp.png]]<br />
<br />
For more information on host operations, see [[#Breakout Sessions (Host)]].<br />
<br />
==== Lobby ====<br />
<br />
If a meeting is locked and participants try to join, they will be moved to the lobby.<br />
<br />
'''In Webex Meetings Encrypted Meeting, participants cannot be moved to the lobby once they have entered the meeting room.'''<br />
<br />
[[ファイル:Webex_lobby_en.png|600px]]<br />
<br />
<br />
=== Specific features for host ===<br />
<br />
==== Breakout Sessions (Host) ====<br />
<br />
The host can set the number of breakout sessions, assign participants to breakout sessions, change the name of each breakout session, and set the time limit and countdown timer. '''The breakout session feature is not available in Webex Meetings Encrypted Meeting.'''<br />
<br />
* You can create up to 100 breakout sessions, and each breakout session can have up to 100 participants.<br />
* Breakout sessions can be set up when you schedule them, or you can activate them from the menu bar after the meeting has started.<br />
<br />
[[ファイル:Webex_enable_breakout.png|500px]]<br />[[ファイル:Webex_enable_breakout_menubar.png]]<br />
<br />
Click “Create Assignments” to open the manage breakout sessions window. In this window, you can check or change the participants' assignments to each breakout session, and add, delete, or rename breakout sessions.<br />
<br />
* Click “Settings” to allow participants to join or leave the breakout session (to go to the main meeting), or to set the time limit for the session and the countdown timer until the time expires.<br />
* Click “Reset” to start over from the setting of the number of breakouts. Any assignments you make manually will be overwritten.<br />
<br />
[[ファイル:Webex_breakout_manage.png|500px]]<br />
<br />
[[ファイル:Webex_breakout_setting.png|300px]] [[ファイル:Webex_breakout_reset.png|300px]]<br />
<br />
When you schedule a meeting, you can click “Preassign breakout sessions” to assign invitees to each breakout session; you can also import the assignments in a CSV file.<br />
<br />
[[ファイル:Webex_breakout_preassign1.png|450px]]<br />
<br />
[[ファイル:Webex_breakout_preassign2.png|350px]]<br />
<br />
[[ファイル:Webex_breakout_preassign3.png|750px]]<br />
<br />
Click “Start breakout sessions” to begin.<br />
* The list of participants will be divided into the main meeting and breakout sessions. The breakout sessions list the participants for each session.<br />
<br />
[[ファイル:Webex_breakout_participants_main.png|300px]] [[ファイル:Webex_breakout_participants_session.png|300px]]<br />
<br />
“Join” will appear in the list of breakout sessions in the Participants panel. Click on it to join any session.<br />
* To leave the session, click the red “Leave session” button below. You will be returned to the main meeting.<br />
<br />
If you are in the main meeting and help is requested from a breakout session, a window will pop up and you will be able to join that session.<br />
<br />
[[ファイル:Webex_breakout_helpcalled_en.png|300px]]<br />
<br />
During a breakout session, click the “Breakout sessions” at the bottom of the screen to change participant assignments or end the breakout session.<br />
* Click “Broadcast” to send a message to the participants of a particular session or all sessions.<br />
<br />
[[ファイル:Webex_breakout_exit_en.png|500px]]<br />
<br />
==== Lock meeting / Move to Lobby ====<br />
<br />
You can lock the meeting to prevent new participants from joining freely, for example, when holding a highly confidential meeting. '''In Webex Meetings Encrypted Meeting, participants cannot be moved to the lobby once they have entered the meeting room.'''<br />
* Attendees who attempt to join the meeting while it is locked will wait in the lobby.<br /><br />
[[ファイル:Webex_meeting_lock_en.png|250px]]<br />
<br />
==== Lower participant's hands ====<br />
<br />
You can lower the hands of the participants who raised their hands. You can also have everyone lower their hands at once when multiple people are raising their hands.<br />
<br />
Right-click on the participant raising their hand and select “Lower hand” or “Lower all hands.” <br />
<br />
[[ファイル:Webex_lower_hands_en.png|300px]]<br />
<br />
==== Mute all participants ====<br />
<br />
When scheduling a meeting, you can mute the participants when they join the meeting.<br />
<br />
After the meeting has started, you can still “Mute on entry” from the “Participant” menu.<br />
<br />
[[ファイル:Webex_mute_on_join_en.png|300px]]<br />
<br />
You can instantly mute all participants by clicking “Mute All” in the “Participant” menu or in the Participants panel.<br />
<br />
[[ファイル:Webex_all_mute_en.png|300px]]<br />
<br />
Uncheck the “Allow Attendees to Unmute Themselves” to prevent participants from unmuting themselves and starting to talk.<br />
<br />
[[ファイル:Webex_forced_mute_en.png|300px]]<br />
<br />
==== Restricting content sharing ====<br />
<br />
You can restrict content sharing to perticipants other than those assigned the role of “presenter” by the host. Unchecking “Anyone Can Share” in the “Participant” menu will prevent unexpected participants from sharing content.<br />
<br />
==== Entry and exit tone ====<br />
<br />
You can play a sound when a participant enters / exits the meeting. You can prevent unexpected participants from getting mixed in without your knowledge, but it can be annoying in a meeting with many participants. Set in “Entry and exit tone” at the time of scheduling, or set in “Entry and Exit Tone” in the “Participant” menu after the meeting starts.<br />
<br />
==== Assign privileges ====<br />
<br />
In the “Participant” menu, “Assign Privileges” allows you to set detailed privileges for each participant.<br />
<br />
[[ファイル:Webex_privilege_communication_en.png|500px]]<br />
<br />
[[ファイル:Webex_privilege_participant_en.png|500px]]<br />
<br />
==== Recordings ====<br />
<br />
By recording all the meetings and publishing them on ITC-LMS etc., you can use them as teaching materials for students with poor network communication conditions or for review.<br />
<br />
You can set “Automatic recording” when setting up the meeting, or you can record at any time during the meeting by clicking on the “Record” button.<br />
<br />
* Only the host can record. Cohosts are not allowed.<br />
* Recording is paused during breakout sessions.<br />
<br />
[[ファイル:Webex_meeting_auto_record_en.png|600px]]<br />
<br />
The recorded video file will be automatically saved in MP4 format and stored in the “Recordings” menu of the home screen. You can also download it or generate a password-protected link (URL) to share it.<br />
<br />
[[ファイル:Webex_meeting_record_1_en.png|500px]]<br />
<br />
[[ファイル:Webex_meeting_record_2_en.png|600px]]<br />
<br />
==== Reclaim host role ====<br />
<br />
If the host disconnects due to network trouble, etc., the host role is passed on to other participants. In such a case, you can reclaim the host role by following these steps.<br />
# Rejoining the meeting as a participant.<br />
# Click on the “Participant” menu, then choose “Reclaim Host Role.”<br />
# Type the 6 digit host key that was displayed when the meeting was created.<br />
<br />
When scheduling a meeting, set “Join before host” in “Scheduling options” to allow participants to enter the meeting room even if the host has not started the meeting. If the participant choose “Reclaim Host Role,” they can become the host and proceed with the meeting.<br />
<br />
[[ファイル:Webex_meetings_join_before_host_en.png|500px]]<br />
<br />
==== Reports ====<br />
<br />
You can download reports that have to do with usage, attendance. It takes time for the report to be created after the meeting is over.<br />
<br />
# Click your name in the upper-right of the home screen, and then select “My reports.”<br />[[ファイル:Webex_my_report_en.png|200px]]<br />
# Click “Usage Report.”<br />[[ファイル:Webex_my_report2_en.png|500px]]<br />
# Search for meetings that have been held. Enter the date and topic, and then click “Display Report.”<br />[[ファイル:Webex_my_report3_en.png|500px]]<br />
# The list of meetings is displayed. At this time, if it is displayed in the “Preliminary Usage Summary Report,” the report has not yet been generated properly. Please wait for it to appear in the “Final Usage Summary Report.” Click on the “Topic” of the meeting you want to check the contents of the report.<br />[[ファイル:Webex_my_report4_en.png|600px]]<br />
# The details of the meeting will be displayed. You can also click “Export Report” to download the displayed content as a CSV file.<br />[[ファイル:Webex_my_report5_en.png|700px]]<br />
<br />
<br />
=== Features for video conferencing systems ===<br />
When joining a meeting with a video conferencing system, the features are more limited than those of desktop apps and tablet / smartphone apps.<br />
<br />
==== Share content ====<br />
* When you start sharing a content from the video conferencing system, the content will be shared to the joining a host / participant from the Webex app.<br />
* When the host / participant joining from the Webex app start sharing a content, the content is also shared to the joining a host / participant from the video conferencing system.<br />
<br />
==== Mute / Unmute ====<br />
<br />
* '''In addition to mute or unmute from the video conferencing system to Webex, it is possible to mute the video conferencing system on the Webex side.'''<br />
* If you set “Mute All” or something similar on the host side, the video conferencing system will be muted on the Webex side.<br />
* To mute or unmute from the video conferencing system, enter '''*6''' on the dial pad.<br />
<br />
==== Raise / Lower hand ====<br />
<br />
* To raise or lower your hand from the video conference system, enter '''*3''' on the dial pad.<br />
<br />
==== Change screen layouts ====<br />
<br />
* To change the layout of the screen displayed on the main screen of the video conferencing system, enter '''2''' or '''8''' on the dial pad.<br />
<br />
==== Lock / Unlock meeting (Host only) ====<br />
<br />
* To lock or unlock the meeting from the video conferencing system, enter '''*5''' on the dial pad.<br />
<br />
==== Mute / Unmute all participants (Host only) ====<br />
<br />
* To mute all participants from the video conferencing system, enter '''##''' on the dial pad.<br />
* To unmute all participants from the video conferencing system, enter '''99''' on the dial pad.<br />
<br />
==== See Webex Meetings help ====<br />
<br />
* To play the operation help from the video conferencing system, enter '''**''' on the dial pad.</div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=How_to_use_Webex_Meetings&diff=4404How to use Webex Meetings2021-08-30T07:42:00Z<p>Fujimoto.miyuki: /* Chat */</p>
<hr />
<div>[[Information Technology Team]] > [[Collaboration tool]] > [[How to use Webex Meetings]]<br />
<br />
{| class="wikitable"<br />
| [[Webex Meetingsの利用方法|日本語]]<br />
|}<br />
<br />
__TOC__<br />
<br />
<br />
== Roles ==<br />
<br />
Webex Meetings has the following roles.<br />
<br />
; '''Host'''<br />
: They can start / end a meeting and assign users to “Presenter. ” <br />
: They can also mute / unmute microphones of participants, but participants can cancel it themselves.<br />
; '''Cohosts'''<br />
: In addition to closing the event, they can set presenter privileges, control breakout sessions, and move participants to and from the lobby. <br />
: They can also set the participant's microphone mute, but they can also unmute it themselves. <br />
: Compared to the host, you can't control the recording and start of the event, but the rest is pretty much the same.<br />
; '''Presenter'''<br />
: They can share the contents, and use a poll to create and share questionnaires.<br />
: If the host has chosen the setting “Anyone Can Share,” the participant who shared the content automatically becomes the presenter. <br />
: When “Anyone can share” is on, any participant can share content in the meeting.<br />
: When “Anyone can share” is off, only presenter set up by the host / Cohosts will be able to share content and manage polling.<br />
; '''Participants'''<br />
: They can mute / unmute the microphone and send the camera image. They can chat with other participants and the host.<br />
<br />
<br />
== Screen composition ==<br />
<br />
When you enter the conference room, the following screen will be displayed (It looks different if another participant is already in the room).<br />
<br />
[[ファイル:Webex_meeting_entryview.png|500px]]<br />
<br />
Buttons are lined up at the bottom of the screen. Hover the mouse over the button to display the name. We will explain from left to right.<br />
<br />
[[ファイル:Webex_meeting_entryview_numbering.png|500px]]<br />
<br />
; '''(1) Connect Audio'''<br />
: If you want to join the meeting with your audio muted, click '''Mute'''.<br />
: You'll see '''Unmute''' when your microphone is muted. Click Unmute when you want to speak in the meeting.<br />
: Mute your microphone (make the icon '''Unmute''') when you don’t speak. Unexpected sounds may be leaked to other participants if you do not mute the mic.<br />
: While the Webex window is active, you can only unmute while holding down the spacebar (releasing the spacebar will mute it).<br />
; '''(2) Start Your Video'''<br />
: If you want to join the meeting with your video turned off, click '''Stop video'''.<br />
: You'll see '''Start video''' when your video is turned off. Click Start video when you want to show your video.<br />
: If the connection environment is unstable, stop the video (make the icon '''Start video''').<br />
; '''(3) Share Content'''<br />
: Share your screens to share materials with other participants.<br />
: You can share your PC screen or share specific application windows.<br />
: It is also used to show a PowerPoint document at hand, to show a video, and to show your writing by connecting to a OH camera, etc. There is also a whiteboard function, so you can share material you have handwritten on your device.<br />
; '''(4) Record meeting (Host only)'''<br />
: You can record your meeting.<br />
: You can save it to the cloud (on the Webex server) or your computer, but sometimes it does not allow you to save it to your computer, depending on the setting.<br />
; '''(5) Breakout Sessions (Host or Cohosts only)'''<br />
: You can control breakout sessions.<br />
; '''(6) Other options'''<br />
: There are other options here.<br />
; '''(7) Leave'''<br />
: Leave the conference room.<br />
; '''(8) Participants''' <br />
: Press the participant button to display a list of participants.<br />
: In the participant list, you can hover your mouse over each name to send a direct message to that participant or to make that participant leave the meeting from a pull-down menu.<br />
; '''(9) Chat'''<br />
: Pressing the chat button will bring up a chat window where you can send a message to everyone or a specific person.<br />
; '''(10) Panel options'''<br />
: Pressing the button to display Notes window or Polls window.<br />
<br />
== Sign in ==<br />
<br />
# Access https://utokyo-science.webex.com/ .<br />
# Click on “Sign in”<br />
# Enter 10-digit UTokyo Common ID@s.u-tokyo.ac.jp in mail address and click on “Next”<br />
#* If your 10-digit UTokyo Common ID is 1234567890, your Webex login mail address is 1234567890@s.u-tokyo.ac.jp .<br />
#* You will be authenticated using client certificate of the School of Science.<br />
<br />
== Initial settings on first sign in ==<br />
<br />
# Configure Personal Room name, Personal Room link and Host PIN in Preferences -> My Personal Room.<br />
<br />
<br />
== Schedule a meeting in the future ==<br />
<br />
# Click on “Schedule” on the home screen to set the meeting topic, password, date, time, and attendees.<br />
#* '''Meeting type''' : Select the type of this meeting.<br />
#*; Webex Meetings Pro Meeting<br />
#*: Select this for normal lectures and meetings.<br />
#*: You can record the meeting on the server, connect a video conferencing system (Polycom, etc.), and use the breakout session feature and lobby.<br />
#*; '''Webex Meetings Encrypted Meeting'''<br />
#*: You can hold a meeting with End-to-End Encryption enabled.<br />
#*: After the audio and video are encrypted at the participants, the communication is not decrypted even at the intermediate Webex server, but only at the other participants.<br />
#*: You will not be able to record the meeting on the server, or participate via video conferencing system (Polycom, etc.) or phone.<br />
#* '''Meeting topic''' : Enter the name of this meeting. This is the required item.<br />
#* '''Meeting password''' : An arbitrary string of characters is displayed, but can be changed.<br />
#* '''Date and time''' : The most recent time you opened this screen is displayed, but you can change it by pressing the symbol on the far right. You can also choose to repeat it. If you check the Recurrence checkbox, you will see an item to set about the repetition rules.<br />
#* '''Attendees''' : Enter your email address here. An invitation email will be automatically sent to the participants set here when this entire setup is completed.<br />
#* '''Show advanced options''' : You can set the audio connection options, discussion items, and scheduling options. For example, you can start recording automatically, allow participants to join before the host, register attendees, and set up reminder emails.<br />
# After finishing settings, click on “Schedule”. You will obtain a meeting number.<br />
#* At the same time, participants obtain the invitation email.<br />
#* You can add other participants to the meeting by sharing the meeting link, meeting number and password. However, do not let participants know the host key.<br />
<br />
== Start a meeting ==<br />
<br />
'''To start a meeting, the host must operate the Webex system.'''<br />
<br />
There are two kinds of meetings: Scheduled meeting and Instant meeting.<br />
<br />
=== Scheduled meeting ===<br />
<br />
To start a scheduled meeting, locate your meeting in the “Upcoming Meetings” section on the home screen and select “Start”. <br />
<br />
Check the connected devices and audio on the preview screen, and select the “Start meeting” button.<br />
<br />
=== Instant meeting (Personal Room) ===<br />
<br />
To hold an instant meeting, click the “Start a Meeting” on the home screen. You will immediately move to the preview screen, where you can start the meeting by clicking “Start a Meeting”. <br />
<br />
Invite participants to the meeting by sharing the URL displayed below the “Personal Room” or the meeting number. You can check your meeting number by selecting “More ways to join.”<br />
<br />
=== Video conferencing system ===<br />
<br />
# Call '''210.4.202.4''' from your video conferencing system.<br />
# You will hear an announcement asking you to enter the meeting number. Enter the meeting number that was generated when the meeting was scheduled, and enter '''#''' at the end.<br />
#If the meeting has not yet started, an announcement will be made asking you to enter the host key. Enter the host key that was generated when the meeting was scheduled, and enter '''#''' at the end.<br />
#* By entering the host key, you are “starting” the conference.<br />
<br />
== Join a meeting ==<br />
<br />
# Open your email invite, and click "Join meeting" will open the default browser and launch the Webex Meetings application.<br />
# Enter your name and email address, and click "Next" to move to the preview window. <br />
# In the preview window, you can make sure your audio, microphone, and camera settings. This is where you can toggle the settings for which equipment you want to use for audio and microphone, such as if you are wearing a headset. If it doesn't work here, you can change it after you join the meeting.<br />
#* If you don't see anything on the preview window, your camera may not be recognized, so check the camera settings in the bottom corner.<br />
#* Check here if the microphone can be heard well. If the indicator below the microphone responds when you play a sound, it is picking up the sound.<br />
# The microphone and video buttons on the screen allow you to un-mute/set and stop/start the video, respectively. The default setting is to hear sound and see the video.<br />
# Click "Join Meeting" to join the meeting. If you are the host, you can start the meeting.<br />
# If you are not the host of the meeting, you cannot join the meeting even if the time has passed. (You can also set it so that the host can enter the room before the meeting starts.<br />
<br />
=== Video conferencing system ===<br />
<br />
# Call '''210.4.202.4''' from your video conferencing system.<br />
# You will hear an announcement asking you to enter the meeting number. Enter the meeting number sent to you by the host, and enter '''#''' at the end.<br />
# If the meeting has a password, you will hear an announcement asking you to enter the password. Enter the password sent to you by the host, and then enter '''#''' at the end.<br />
#* If the conference has not started, you will be disconnected automatically.<br />
<br />
<br />
== Features for the Webex Meetings ==<br />
<br />
=== Features for host and participants ===<br />
<br />
==== Screen sharing ====<br />
When you click on“Share”, the screen options to share will appear. Select the one you want to share and start sharing the screen.<br />
<br />
[[ファイル:Webex_share_en.png|500px]]<br />
<br />
When “Screen 1” is selected, a screen which the person is literally looking at is shared with everyone (If there are multiple screens such as when using a multi-monitor, the number of options increases like “Screen 1,” “Screen 2,” ...).<br />
<br />
The currently open window/app is also displayed as an option. You can share a specific window/app to share. If you don’t want participants to see the whole screen, select only the window/app you want to share.<br />
<br />
If you select “New Whiteboard”, a whiteboard that participants can draw freely will be shared with everyone.<br />
<br />
If you select “Optimize for mothion and video” from the drop-down menu, you will see a checkbox “Share your computer audio.” If you check this, you can share the audio of your computer.<br />
<br />
==== Detailed Settings for Speaker, Microphone and Camera ====<br />
<br />
[[ファイル:Webex_config_sound_en.png|300px|baseline]] [[ファイル:Webex_config_camera_en.png|300px|baseline]]<br />
<br />
Click “Other Options” and then “Speakers, Microphones, Cameras” to set and check the speaker, microphone and camera.<br />
<br />
[[ファイル:Webex_config_sound_setting_en.png|400px|baseline]] [[ファイル:Webex_config_camera_setting_en.png|400px|baseline]]<br />
<br />
* '''Speaker''' : You can select the speaker you want to use (You will have multiple choices in case you have a separate speaker on your PC. Select the one you want). Click “Test” to hear a confirmation sound.<br />
* '''Microphone''' : You can select the microphone you want to use (You will have multiple choices in case you have a separate microphone on your PC. Select the one you want). If the microphone properly collects sound, the meter below will oscillate. Check “Automatically adjust volume” box if necessary.<br />
* '''Camera''' : You can select the camera you want to use (You will have multiple choices in case you have a separate camera on your PC. Select the one you want). A preview of the camera is displayed down below. You can set virtual or blurred backgrounds, but '''some devices with low performance may not be able to set virtual backgrounds'''.<br />
<br />
==== Participants ====<br />
<br />
Select “Participants” will bring up a screen where you can see a list of participants.<br />
<br />
[[ファイル:Webex_participants_host_en.png|300px]] [[ファイル:Webex_participants_attendee_en.png|300px]]<br />
<br />
The left side shows the host’s view, and the right side the participant’s view.<br />
<br />
* '''Raise / Lower hand icon''': When the participants (other than the host) press the Raise hand icon, they can raise their hands. The host can check who is raising a hand. In the figure above, the test user is raising their hand.<br />
* '''Microphone icon''': Participants with a red microphone icon have their microphones muted. The host can also mute participants’ microphones. In the above figure, the microphones of the test host and test user are muted.<br />
<br />
You can also search and sort the participants.<br />
<br />
==== Chat ====<br />
<br />
Open “Chat” panel to enable text chat. You cannot read the chat history before you join.<br />
<br />
[[ファイル:Webex_chat_en.png]]<br />
<br />
* '''Recipient''': Select the recipient of the message. If you select “Everyone”, it will be sent to everyone.<br />
<br />
==== Q&A ====<br />
<br />
To open the Q&A panel, click Panel options and select “Q&A”.<br />
<br />
[[ファイル:Webex_qa_host.png]] [[ファイル:Webex_qa_participant.png]]<br />
<br />
* The left side shows the host's view, and the right side the participant's view. When the answers to the questions are ready, both the questions and answers are shared with all participants. Participants who joined the event in the middle can also read the past Q&A.<br />
* You can select who you'd like to ask from the dropdown menu.<br />
* As a host, cohost, or presenter, when you click “Send Privately,” you can choose to “Answer privately,” “Defer,” or “Dismiss.” Responses that should not be shown to all participants can be “Answer privately,” while responses that need to be investigated and will take time to answer can be “Defer,” and so on.<br />
<br />
==== Breakout Sessions ====<br />
<br />
With the breakout session feature, you can create multiple breakout sessions in addition to the main meeting, and participants can scatter to their assigned breakout session to discuss or come back to the main meeting. Up to 100 breakout sessions can be created, and up to 100 participants can be assigned to each breakout session.<br />
<br />
'''The breakout session feature is not available in Webex Meetings Encrypted Meeting.'''<br />
<br />
Participants can move to the session by pressing the Join button. When they are done, they can press the Close button to return to the main meeting. (This action may be limited in behavior by the host.)<br />
<br />
[[ファイル:Webex_breakout_enter.png]] [[ファイル:Webex_breakout_leave.png]]<br />
<br />
If the host or a cohost has allowed participants to choose any session, click "Show all breakout sessions" in the participant panel and select the session you want to join.<br />
<br />
[[ファイル:Webex_breakout_enter_any_session.png|700px]]<br />
<br />
During the breakout session, participants can share video and screen images and chat with each other as in the main meeting (This is the same as the non-breakout session part.)<br />
<br />
In addition, you can ask for help from the host. If you ask for help, the host will be notified, and they may come to your session. If the host is joining one of the sessions, you cannot ask for help. Let's wait.<br />
<br />
[[ファイル:Webex_breakout_callhelp.png]]<br />
<br />
For more information on host operations, see [[#Breakout Sessions (Host)]].<br />
<br />
==== Lobby ====<br />
<br />
If a meeting is locked and participants try to join, they will be moved to the lobby.<br />
<br />
'''In Webex Meetings Encrypted Meeting, participants cannot be moved to the lobby once they have entered the meeting room.'''<br />
<br />
[[ファイル:Webex_lobby_en.png|600px]]<br />
<br />
<br />
=== Specific features for host ===<br />
<br />
==== Breakout Sessions (Host) ====<br />
<br />
The host can set the number of breakout sessions, assign participants to breakout sessions, change the name of each breakout session, and set the time limit and countdown timer. '''The breakout session feature is not available in Webex Meetings Encrypted Meeting.'''<br />
<br />
* You can create up to 100 breakout sessions, and each breakout session can have up to 100 participants.<br />
* Breakout sessions can be set up when you schedule them, or you can activate them from the menu bar after the meeting has started.<br />
<br />
[[ファイル:Webex_enable_breakout.png|500px]]<br />[[ファイル:Webex_enable_breakout_menubar.png]]<br />
<br />
Click “Create Assignments” to open the manage breakout sessions window. In this window, you can check or change the participants' assignments to each breakout session, and add, delete, or rename breakout sessions.<br />
<br />
* Click “Settings” to allow participants to join or leave the breakout session (to go to the main meeting), or to set the time limit for the session and the countdown timer until the time expires.<br />
* Click “Reset” to start over from the setting of the number of breakouts. Any assignments you make manually will be overwritten.<br />
<br />
[[ファイル:Webex_breakout_manage.png|500px]]<br />
<br />
[[ファイル:Webex_breakout_setting.png|300px]] [[ファイル:Webex_breakout_reset.png|300px]]<br />
<br />
When you schedule a meeting, you can click “Preassign breakout sessions” to assign invitees to each breakout session; you can also import the assignments in a CSV file.<br />
<br />
[[ファイル:Webex_breakout_preassign1.png|450px]]<br />
<br />
[[ファイル:Webex_breakout_preassign2.png|350px]]<br />
<br />
[[ファイル:Webex_breakout_preassign3.png|750px]]<br />
<br />
Click “Start breakout sessions” to begin.<br />
* The list of participants will be divided into the main meeting and breakout sessions. The breakout sessions list the participants for each session.<br />
<br />
[[ファイル:Webex_breakout_participants_main.png|300px]] [[ファイル:Webex_breakout_participants_session.png|300px]]<br />
<br />
“Join” will appear in the list of breakout sessions in the Participants panel. Click on it to join any session.<br />
* To leave the session, click the red “Leave session” button below. You will be returned to the main meeting.<br />
<br />
If you are in the main meeting and help is requested from a breakout session, a window will pop up and you will be able to join that session.<br />
<br />
[[ファイル:Webex_breakout_helpcalled_en.png|300px]]<br />
<br />
During a breakout session, click the “Breakout sessions” at the bottom of the screen to change participant assignments or end the breakout session.<br />
* Click “Broadcast” to send a message to the participants of a particular session or all sessions.<br />
<br />
[[ファイル:Webex_breakout_exit_en.png|500px]]<br />
<br />
==== Lock meeting / Move to Lobby ====<br />
<br />
You can lock the meeting to prevent new participants from joining freely, for example, when holding a highly confidential meeting. '''In Webex Meetings Encrypted Meeting, participants cannot be moved to the lobby once they have entered the meeting room.'''<br />
* Attendees who attempt to join the meeting while it is locked will wait in the lobby.<br /><br />
[[ファイル:Webex_meeting_lock_en.png|250px]]<br />
<br />
==== Lower participant's hands ====<br />
<br />
You can lower the hands of the participants who raised their hands. You can also have everyone lower their hands at once when multiple people are raising their hands.<br />
<br />
Right-click on the participant raising their hand and select “Lower hand” or “Lower all hands.” <br />
<br />
[[ファイル:Webex_lower_hands_en.png|300px]]<br />
<br />
==== Mute all participants ====<br />
<br />
When scheduling a meeting, you can mute the participants when they join the meeting.<br />
<br />
After the meeting has started, you can still “Mute on entry” from the “Participant” menu.<br />
<br />
[[ファイル:Webex_mute_on_join_en.png|300px]]<br />
<br />
You can instantly mute all participants by clicking “Mute All” in the “Participant” menu or in the Participants panel.<br />
<br />
[[ファイル:Webex_all_mute_en.png|300px]]<br />
<br />
Uncheck the “Allow Attendees to Unmute Themselves” to prevent participants from unmuting themselves and starting to talk.<br />
<br />
[[ファイル:Webex_forced_mute_en.png|300px]]<br />
<br />
==== Restricting content sharing ====<br />
<br />
You can restrict content sharing to perticipants other than those assigned the role of “presenter” by the host. Unchecking “Anyone Can Share” in the “Participant” menu will prevent unexpected participants from sharing content.<br />
<br />
==== Entry and exit tone ====<br />
<br />
You can play a sound when a participant enters / exits the meeting. You can prevent unexpected participants from getting mixed in without your knowledge, but it can be annoying in a meeting with many participants. Set in “Entry and exit tone” at the time of scheduling, or set in “Entry and Exit Tone” in the “Participant” menu after the meeting starts.<br />
<br />
==== Assign privileges ====<br />
<br />
In the “Participant” menu, “Assign Privileges” allows you to set detailed privileges for each participant.<br />
<br />
[[ファイル:Webex_privilege_communication_en.png|500px]]<br />
<br />
[[ファイル:Webex_privilege_participant_en.png|500px]]<br />
<br />
==== Recordings ====<br />
<br />
By recording all the meetings and publishing them on ITC-LMS etc., you can use them as teaching materials for students with poor network communication conditions or for review.<br />
<br />
You can set “Automatic recording” when setting up the meeting, or you can record at any time during the meeting by clicking on the “Record” button.<br />
<br />
* Only the host can record. Cohosts are not allowed.<br />
* Recording is paused during breakout sessions.<br />
<br />
[[ファイル:Webex_meeting_auto_record_en.png|600px]]<br />
<br />
The recorded video file will be automatically saved in MP4 format and stored in the “Recordings” menu of the home screen. You can also download it or generate a password-protected link (URL) to share it.<br />
<br />
[[ファイル:Webex_meeting_record_1_en.png|500px]]<br />
<br />
[[ファイル:Webex_meeting_record_2_en.png|600px]]<br />
<br />
==== Reclaim host role ====<br />
<br />
If the host disconnects due to network trouble, etc., the host role is passed on to other participants. In such a case, you can reclaim the host role by following these steps.<br />
# Rejoining the meeting as a participant.<br />
# Click on the “Participant” menu, then choose “Reclaim Host Role.”<br />
# Type the 6 digit host key that was displayed when the meeting was created.<br />
<br />
When scheduling a meeting, set “Join before host” in “Scheduling options” to allow participants to enter the meeting room even if the host has not started the meeting. If the participant choose “Reclaim Host Role,” they can become the host and proceed with the meeting.<br />
<br />
[[ファイル:Webex_meetings_join_before_host_en.png|500px]]<br />
<br />
==== Reports ====<br />
<br />
You can download reports that have to do with usage, attendance. It takes time for the report to be created after the meeting is over.<br />
<br />
# Click your name in the upper-right of the home screen, and then select “My reports.”<br />[[ファイル:Webex_my_report_en.png|200px]]<br />
# Click “Usage Report.”<br />[[ファイル:Webex_my_report2_en.png|500px]]<br />
# Search for meetings that have been held. Enter the date and topic, and then click “Display Report.”<br />[[ファイル:Webex_my_report3_en.png|500px]]<br />
# The list of meetings is displayed. At this time, if it is displayed in the “Preliminary Usage Summary Report,” the report has not yet been generated properly. Please wait for it to appear in the “Final Usage Summary Report.” Click on the “Topic” of the meeting you want to check the contents of the report.<br />[[ファイル:Webex_my_report4_en.png|600px]]<br />
# The details of the meeting will be displayed. You can also click “Export Report” to download the displayed content as a CSV file.<br />[[ファイル:Webex_my_report5_en.png|700px]]<br />
<br />
<br />
=== Features for video conferencing systems ===<br />
When joining a meeting with a video conferencing system, the features are more limited than those of desktop apps and tablet / smartphone apps.<br />
<br />
==== Share content ====<br />
* When you start sharing a content from the video conferencing system, the content will be shared to the joining a host / participant from the Webex app.<br />
* When the host / participant joining from the Webex app start sharing a content, the content is also shared to the joining a host / participant from the video conferencing system.<br />
<br />
==== Mute / Unmute ====<br />
<br />
* '''In addition to mute or unmute from the video conferencing system to Webex, it is possible to mute the video conferencing system on the Webex side.'''<br />
* If you set “Mute All” or something similar on the host side, the video conferencing system will be muted on the Webex side.<br />
* To mute or unmute from the video conferencing system, enter '''*6''' on the dial pad.<br />
<br />
==== Raise / Lower hand ====<br />
<br />
* To raise or lower your hand from the video conference system, enter '''*3''' on the dial pad.<br />
<br />
==== Change screen layouts ====<br />
<br />
* To change the layout of the screen displayed on the main screen of the video conferencing system, enter '''2''' or '''8''' on the dial pad.<br />
<br />
==== Lock / Unlock meeting (Host only) ====<br />
<br />
* To lock or unlock the meeting from the video conferencing system, enter '''*5''' on the dial pad.<br />
<br />
==== Mute / Unmute all participants (Host only) ====<br />
<br />
* To mute all participants from the video conferencing system, enter '''##''' on the dial pad.<br />
* To unmute all participants from the video conferencing system, enter '''99''' on the dial pad.<br />
<br />
==== See Webex Meetings help ====<br />
<br />
* To play the operation help from the video conferencing system, enter '''**''' on the dial pad.</div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=%E3%83%95%E3%82%A1%E3%82%A4%E3%83%AB:Webex_chat_en.png&diff=4403ファイル:Webex chat en.png2021-08-30T07:41:41Z<p>Fujimoto.miyuki: </p>
<hr />
<div></div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=How_to_use_Webex_Meetings&diff=4402How to use Webex Meetings2021-08-30T07:32:28Z<p>Fujimoto.miyuki: /* Participants */</p>
<hr />
<div>[[Information Technology Team]] > [[Collaboration tool]] > [[How to use Webex Meetings]]<br />
<br />
{| class="wikitable"<br />
| [[Webex Meetingsの利用方法|日本語]]<br />
|}<br />
<br />
__TOC__<br />
<br />
<br />
== Roles ==<br />
<br />
Webex Meetings has the following roles.<br />
<br />
; '''Host'''<br />
: They can start / end a meeting and assign users to “Presenter. ” <br />
: They can also mute / unmute microphones of participants, but participants can cancel it themselves.<br />
; '''Cohosts'''<br />
: In addition to closing the event, they can set presenter privileges, control breakout sessions, and move participants to and from the lobby. <br />
: They can also set the participant's microphone mute, but they can also unmute it themselves. <br />
: Compared to the host, you can't control the recording and start of the event, but the rest is pretty much the same.<br />
; '''Presenter'''<br />
: They can share the contents, and use a poll to create and share questionnaires.<br />
: If the host has chosen the setting “Anyone Can Share,” the participant who shared the content automatically becomes the presenter. <br />
: When “Anyone can share” is on, any participant can share content in the meeting.<br />
: When “Anyone can share” is off, only presenter set up by the host / Cohosts will be able to share content and manage polling.<br />
; '''Participants'''<br />
: They can mute / unmute the microphone and send the camera image. They can chat with other participants and the host.<br />
<br />
<br />
== Screen composition ==<br />
<br />
When you enter the conference room, the following screen will be displayed (It looks different if another participant is already in the room).<br />
<br />
[[ファイル:Webex_meeting_entryview.png|500px]]<br />
<br />
Buttons are lined up at the bottom of the screen. Hover the mouse over the button to display the name. We will explain from left to right.<br />
<br />
[[ファイル:Webex_meeting_entryview_numbering.png|500px]]<br />
<br />
; '''(1) Connect Audio'''<br />
: If you want to join the meeting with your audio muted, click '''Mute'''.<br />
: You'll see '''Unmute''' when your microphone is muted. Click Unmute when you want to speak in the meeting.<br />
: Mute your microphone (make the icon '''Unmute''') when you don’t speak. Unexpected sounds may be leaked to other participants if you do not mute the mic.<br />
: While the Webex window is active, you can only unmute while holding down the spacebar (releasing the spacebar will mute it).<br />
; '''(2) Start Your Video'''<br />
: If you want to join the meeting with your video turned off, click '''Stop video'''.<br />
: You'll see '''Start video''' when your video is turned off. Click Start video when you want to show your video.<br />
: If the connection environment is unstable, stop the video (make the icon '''Start video''').<br />
; '''(3) Share Content'''<br />
: Share your screens to share materials with other participants.<br />
: You can share your PC screen or share specific application windows.<br />
: It is also used to show a PowerPoint document at hand, to show a video, and to show your writing by connecting to a OH camera, etc. There is also a whiteboard function, so you can share material you have handwritten on your device.<br />
; '''(4) Record meeting (Host only)'''<br />
: You can record your meeting.<br />
: You can save it to the cloud (on the Webex server) or your computer, but sometimes it does not allow you to save it to your computer, depending on the setting.<br />
; '''(5) Breakout Sessions (Host or Cohosts only)'''<br />
: You can control breakout sessions.<br />
; '''(6) Other options'''<br />
: There are other options here.<br />
; '''(7) Leave'''<br />
: Leave the conference room.<br />
; '''(8) Participants''' <br />
: Press the participant button to display a list of participants.<br />
: In the participant list, you can hover your mouse over each name to send a direct message to that participant or to make that participant leave the meeting from a pull-down menu.<br />
; '''(9) Chat'''<br />
: Pressing the chat button will bring up a chat window where you can send a message to everyone or a specific person.<br />
; '''(10) Panel options'''<br />
: Pressing the button to display Notes window or Polls window.<br />
<br />
== Sign in ==<br />
<br />
# Access https://utokyo-science.webex.com/ .<br />
# Click on “Sign in”<br />
# Enter 10-digit UTokyo Common ID@s.u-tokyo.ac.jp in mail address and click on “Next”<br />
#* If your 10-digit UTokyo Common ID is 1234567890, your Webex login mail address is 1234567890@s.u-tokyo.ac.jp .<br />
#* You will be authenticated using client certificate of the School of Science.<br />
<br />
== Initial settings on first sign in ==<br />
<br />
# Configure Personal Room name, Personal Room link and Host PIN in Preferences -> My Personal Room.<br />
<br />
<br />
== Schedule a meeting in the future ==<br />
<br />
# Click on “Schedule” on the home screen to set the meeting topic, password, date, time, and attendees.<br />
#* '''Meeting type''' : Select the type of this meeting.<br />
#*; Webex Meetings Pro Meeting<br />
#*: Select this for normal lectures and meetings.<br />
#*: You can record the meeting on the server, connect a video conferencing system (Polycom, etc.), and use the breakout session feature and lobby.<br />
#*; '''Webex Meetings Encrypted Meeting'''<br />
#*: You can hold a meeting with End-to-End Encryption enabled.<br />
#*: After the audio and video are encrypted at the participants, the communication is not decrypted even at the intermediate Webex server, but only at the other participants.<br />
#*: You will not be able to record the meeting on the server, or participate via video conferencing system (Polycom, etc.) or phone.<br />
#* '''Meeting topic''' : Enter the name of this meeting. This is the required item.<br />
#* '''Meeting password''' : An arbitrary string of characters is displayed, but can be changed.<br />
#* '''Date and time''' : The most recent time you opened this screen is displayed, but you can change it by pressing the symbol on the far right. You can also choose to repeat it. If you check the Recurrence checkbox, you will see an item to set about the repetition rules.<br />
#* '''Attendees''' : Enter your email address here. An invitation email will be automatically sent to the participants set here when this entire setup is completed.<br />
#* '''Show advanced options''' : You can set the audio connection options, discussion items, and scheduling options. For example, you can start recording automatically, allow participants to join before the host, register attendees, and set up reminder emails.<br />
# After finishing settings, click on “Schedule”. You will obtain a meeting number.<br />
#* At the same time, participants obtain the invitation email.<br />
#* You can add other participants to the meeting by sharing the meeting link, meeting number and password. However, do not let participants know the host key.<br />
<br />
== Start a meeting ==<br />
<br />
'''To start a meeting, the host must operate the Webex system.'''<br />
<br />
There are two kinds of meetings: Scheduled meeting and Instant meeting.<br />
<br />
=== Scheduled meeting ===<br />
<br />
To start a scheduled meeting, locate your meeting in the “Upcoming Meetings” section on the home screen and select “Start”. <br />
<br />
Check the connected devices and audio on the preview screen, and select the “Start meeting” button.<br />
<br />
=== Instant meeting (Personal Room) ===<br />
<br />
To hold an instant meeting, click the “Start a Meeting” on the home screen. You will immediately move to the preview screen, where you can start the meeting by clicking “Start a Meeting”. <br />
<br />
Invite participants to the meeting by sharing the URL displayed below the “Personal Room” or the meeting number. You can check your meeting number by selecting “More ways to join.”<br />
<br />
=== Video conferencing system ===<br />
<br />
# Call '''210.4.202.4''' from your video conferencing system.<br />
# You will hear an announcement asking you to enter the meeting number. Enter the meeting number that was generated when the meeting was scheduled, and enter '''#''' at the end.<br />
#If the meeting has not yet started, an announcement will be made asking you to enter the host key. Enter the host key that was generated when the meeting was scheduled, and enter '''#''' at the end.<br />
#* By entering the host key, you are “starting” the conference.<br />
<br />
== Join a meeting ==<br />
<br />
# Open your email invite, and click "Join meeting" will open the default browser and launch the Webex Meetings application.<br />
# Enter your name and email address, and click "Next" to move to the preview window. <br />
# In the preview window, you can make sure your audio, microphone, and camera settings. This is where you can toggle the settings for which equipment you want to use for audio and microphone, such as if you are wearing a headset. If it doesn't work here, you can change it after you join the meeting.<br />
#* If you don't see anything on the preview window, your camera may not be recognized, so check the camera settings in the bottom corner.<br />
#* Check here if the microphone can be heard well. If the indicator below the microphone responds when you play a sound, it is picking up the sound.<br />
# The microphone and video buttons on the screen allow you to un-mute/set and stop/start the video, respectively. The default setting is to hear sound and see the video.<br />
# Click "Join Meeting" to join the meeting. If you are the host, you can start the meeting.<br />
# If you are not the host of the meeting, you cannot join the meeting even if the time has passed. (You can also set it so that the host can enter the room before the meeting starts.<br />
<br />
=== Video conferencing system ===<br />
<br />
# Call '''210.4.202.4''' from your video conferencing system.<br />
# You will hear an announcement asking you to enter the meeting number. Enter the meeting number sent to you by the host, and enter '''#''' at the end.<br />
# If the meeting has a password, you will hear an announcement asking you to enter the password. Enter the password sent to you by the host, and then enter '''#''' at the end.<br />
#* If the conference has not started, you will be disconnected automatically.<br />
<br />
<br />
== Features for the Webex Meetings ==<br />
<br />
=== Features for host and participants ===<br />
<br />
==== Screen sharing ====<br />
When you click on“Share”, the screen options to share will appear. Select the one you want to share and start sharing the screen.<br />
<br />
[[ファイル:Webex_share_en.png|500px]]<br />
<br />
When “Screen 1” is selected, a screen which the person is literally looking at is shared with everyone (If there are multiple screens such as when using a multi-monitor, the number of options increases like “Screen 1,” “Screen 2,” ...).<br />
<br />
The currently open window/app is also displayed as an option. You can share a specific window/app to share. If you don’t want participants to see the whole screen, select only the window/app you want to share.<br />
<br />
If you select “New Whiteboard”, a whiteboard that participants can draw freely will be shared with everyone.<br />
<br />
If you select “Optimize for mothion and video” from the drop-down menu, you will see a checkbox “Share your computer audio.” If you check this, you can share the audio of your computer.<br />
<br />
==== Detailed Settings for Speaker, Microphone and Camera ====<br />
<br />
[[ファイル:Webex_config_sound_en.png|300px|baseline]] [[ファイル:Webex_config_camera_en.png|300px|baseline]]<br />
<br />
Click “Other Options” and then “Speakers, Microphones, Cameras” to set and check the speaker, microphone and camera.<br />
<br />
[[ファイル:Webex_config_sound_setting_en.png|400px|baseline]] [[ファイル:Webex_config_camera_setting_en.png|400px|baseline]]<br />
<br />
* '''Speaker''' : You can select the speaker you want to use (You will have multiple choices in case you have a separate speaker on your PC. Select the one you want). Click “Test” to hear a confirmation sound.<br />
* '''Microphone''' : You can select the microphone you want to use (You will have multiple choices in case you have a separate microphone on your PC. Select the one you want). If the microphone properly collects sound, the meter below will oscillate. Check “Automatically adjust volume” box if necessary.<br />
* '''Camera''' : You can select the camera you want to use (You will have multiple choices in case you have a separate camera on your PC. Select the one you want). A preview of the camera is displayed down below. You can set virtual or blurred backgrounds, but '''some devices with low performance may not be able to set virtual backgrounds'''.<br />
<br />
==== Participants ====<br />
<br />
Select “Participants” will bring up a screen where you can see a list of participants.<br />
<br />
[[ファイル:Webex_participants_host_en.png|300px]] [[ファイル:Webex_participants_attendee_en.png|300px]]<br />
<br />
The left side shows the host’s view, and the right side the participant’s view.<br />
<br />
* '''Raise / Lower hand icon''': When the participants (other than the host) press the Raise hand icon, they can raise their hands. The host can check who is raising a hand. In the figure above, the test user is raising their hand.<br />
* '''Microphone icon''': Participants with a red microphone icon have their microphones muted. The host can also mute participants’ microphones. In the above figure, the microphones of the test host and test user are muted.<br />
<br />
You can also search and sort the participants.<br />
<br />
==== Chat ====<br />
<br />
Open “Chat” panel to enable text chat. You cannot read the chat history before you join.<br />
<br />
[[ファイル:Webex_chat.png]]<br />
<br />
* '''Recipient''': Select the recipient of the message. If you select “Everyone”, it will be sent to everyone.<br />
<br />
==== Q&A ====<br />
<br />
To open the Q&A panel, click Panel options and select “Q&A”.<br />
<br />
[[ファイル:Webex_qa_host.png]] [[ファイル:Webex_qa_participant.png]]<br />
<br />
* The left side shows the host's view, and the right side the participant's view. When the answers to the questions are ready, both the questions and answers are shared with all participants. Participants who joined the event in the middle can also read the past Q&A.<br />
* You can select who you'd like to ask from the dropdown menu.<br />
* As a host, cohost, or presenter, when you click “Send Privately,” you can choose to “Answer privately,” “Defer,” or “Dismiss.” Responses that should not be shown to all participants can be “Answer privately,” while responses that need to be investigated and will take time to answer can be “Defer,” and so on.<br />
<br />
==== Breakout Sessions ====<br />
<br />
With the breakout session feature, you can create multiple breakout sessions in addition to the main meeting, and participants can scatter to their assigned breakout session to discuss or come back to the main meeting. Up to 100 breakout sessions can be created, and up to 100 participants can be assigned to each breakout session.<br />
<br />
'''The breakout session feature is not available in Webex Meetings Encrypted Meeting.'''<br />
<br />
Participants can move to the session by pressing the Join button. When they are done, they can press the Close button to return to the main meeting. (This action may be limited in behavior by the host.)<br />
<br />
[[ファイル:Webex_breakout_enter.png]] [[ファイル:Webex_breakout_leave.png]]<br />
<br />
If the host or a cohost has allowed participants to choose any session, click "Show all breakout sessions" in the participant panel and select the session you want to join.<br />
<br />
[[ファイル:Webex_breakout_enter_any_session.png|700px]]<br />
<br />
During the breakout session, participants can share video and screen images and chat with each other as in the main meeting (This is the same as the non-breakout session part.)<br />
<br />
In addition, you can ask for help from the host. If you ask for help, the host will be notified, and they may come to your session. If the host is joining one of the sessions, you cannot ask for help. Let's wait.<br />
<br />
[[ファイル:Webex_breakout_callhelp.png]]<br />
<br />
For more information on host operations, see [[#Breakout Sessions (Host)]].<br />
<br />
==== Lobby ====<br />
<br />
If a meeting is locked and participants try to join, they will be moved to the lobby.<br />
<br />
'''In Webex Meetings Encrypted Meeting, participants cannot be moved to the lobby once they have entered the meeting room.'''<br />
<br />
[[ファイル:Webex_lobby_en.png|600px]]<br />
<br />
<br />
=== Specific features for host ===<br />
<br />
==== Breakout Sessions (Host) ====<br />
<br />
The host can set the number of breakout sessions, assign participants to breakout sessions, change the name of each breakout session, and set the time limit and countdown timer. '''The breakout session feature is not available in Webex Meetings Encrypted Meeting.'''<br />
<br />
* You can create up to 100 breakout sessions, and each breakout session can have up to 100 participants.<br />
* Breakout sessions can be set up when you schedule them, or you can activate them from the menu bar after the meeting has started.<br />
<br />
[[ファイル:Webex_enable_breakout.png|500px]]<br />[[ファイル:Webex_enable_breakout_menubar.png]]<br />
<br />
Click “Create Assignments” to open the manage breakout sessions window. In this window, you can check or change the participants' assignments to each breakout session, and add, delete, or rename breakout sessions.<br />
<br />
* Click “Settings” to allow participants to join or leave the breakout session (to go to the main meeting), or to set the time limit for the session and the countdown timer until the time expires.<br />
* Click “Reset” to start over from the setting of the number of breakouts. Any assignments you make manually will be overwritten.<br />
<br />
[[ファイル:Webex_breakout_manage.png|500px]]<br />
<br />
[[ファイル:Webex_breakout_setting.png|300px]] [[ファイル:Webex_breakout_reset.png|300px]]<br />
<br />
When you schedule a meeting, you can click “Preassign breakout sessions” to assign invitees to each breakout session; you can also import the assignments in a CSV file.<br />
<br />
[[ファイル:Webex_breakout_preassign1.png|450px]]<br />
<br />
[[ファイル:Webex_breakout_preassign2.png|350px]]<br />
<br />
[[ファイル:Webex_breakout_preassign3.png|750px]]<br />
<br />
Click “Start breakout sessions” to begin.<br />
* The list of participants will be divided into the main meeting and breakout sessions. The breakout sessions list the participants for each session.<br />
<br />
[[ファイル:Webex_breakout_participants_main.png|300px]] [[ファイル:Webex_breakout_participants_session.png|300px]]<br />
<br />
“Join” will appear in the list of breakout sessions in the Participants panel. Click on it to join any session.<br />
* To leave the session, click the red “Leave session” button below. You will be returned to the main meeting.<br />
<br />
If you are in the main meeting and help is requested from a breakout session, a window will pop up and you will be able to join that session.<br />
<br />
[[ファイル:Webex_breakout_helpcalled_en.png|300px]]<br />
<br />
During a breakout session, click the “Breakout sessions” at the bottom of the screen to change participant assignments or end the breakout session.<br />
* Click “Broadcast” to send a message to the participants of a particular session or all sessions.<br />
<br />
[[ファイル:Webex_breakout_exit_en.png|500px]]<br />
<br />
==== Lock meeting / Move to Lobby ====<br />
<br />
You can lock the meeting to prevent new participants from joining freely, for example, when holding a highly confidential meeting. '''In Webex Meetings Encrypted Meeting, participants cannot be moved to the lobby once they have entered the meeting room.'''<br />
* Attendees who attempt to join the meeting while it is locked will wait in the lobby.<br /><br />
[[ファイル:Webex_meeting_lock_en.png|250px]]<br />
<br />
==== Lower participant's hands ====<br />
<br />
You can lower the hands of the participants who raised their hands. You can also have everyone lower their hands at once when multiple people are raising their hands.<br />
<br />
Right-click on the participant raising their hand and select “Lower hand” or “Lower all hands.” <br />
<br />
[[ファイル:Webex_lower_hands_en.png|300px]]<br />
<br />
==== Mute all participants ====<br />
<br />
When scheduling a meeting, you can mute the participants when they join the meeting.<br />
<br />
After the meeting has started, you can still “Mute on entry” from the “Participant” menu.<br />
<br />
[[ファイル:Webex_mute_on_join_en.png|300px]]<br />
<br />
You can instantly mute all participants by clicking “Mute All” in the “Participant” menu or in the Participants panel.<br />
<br />
[[ファイル:Webex_all_mute_en.png|300px]]<br />
<br />
Uncheck the “Allow Attendees to Unmute Themselves” to prevent participants from unmuting themselves and starting to talk.<br />
<br />
[[ファイル:Webex_forced_mute_en.png|300px]]<br />
<br />
==== Restricting content sharing ====<br />
<br />
You can restrict content sharing to perticipants other than those assigned the role of “presenter” by the host. Unchecking “Anyone Can Share” in the “Participant” menu will prevent unexpected participants from sharing content.<br />
<br />
==== Entry and exit tone ====<br />
<br />
You can play a sound when a participant enters / exits the meeting. You can prevent unexpected participants from getting mixed in without your knowledge, but it can be annoying in a meeting with many participants. Set in “Entry and exit tone” at the time of scheduling, or set in “Entry and Exit Tone” in the “Participant” menu after the meeting starts.<br />
<br />
==== Assign privileges ====<br />
<br />
In the “Participant” menu, “Assign Privileges” allows you to set detailed privileges for each participant.<br />
<br />
[[ファイル:Webex_privilege_communication_en.png|500px]]<br />
<br />
[[ファイル:Webex_privilege_participant_en.png|500px]]<br />
<br />
==== Recordings ====<br />
<br />
By recording all the meetings and publishing them on ITC-LMS etc., you can use them as teaching materials for students with poor network communication conditions or for review.<br />
<br />
You can set “Automatic recording” when setting up the meeting, or you can record at any time during the meeting by clicking on the “Record” button.<br />
<br />
* Only the host can record. Cohosts are not allowed.<br />
* Recording is paused during breakout sessions.<br />
<br />
[[ファイル:Webex_meeting_auto_record_en.png|600px]]<br />
<br />
The recorded video file will be automatically saved in MP4 format and stored in the “Recordings” menu of the home screen. You can also download it or generate a password-protected link (URL) to share it.<br />
<br />
[[ファイル:Webex_meeting_record_1_en.png|500px]]<br />
<br />
[[ファイル:Webex_meeting_record_2_en.png|600px]]<br />
<br />
==== Reclaim host role ====<br />
<br />
If the host disconnects due to network trouble, etc., the host role is passed on to other participants. In such a case, you can reclaim the host role by following these steps.<br />
# Rejoining the meeting as a participant.<br />
# Click on the “Participant” menu, then choose “Reclaim Host Role.”<br />
# Type the 6 digit host key that was displayed when the meeting was created.<br />
<br />
When scheduling a meeting, set “Join before host” in “Scheduling options” to allow participants to enter the meeting room even if the host has not started the meeting. If the participant choose “Reclaim Host Role,” they can become the host and proceed with the meeting.<br />
<br />
[[ファイル:Webex_meetings_join_before_host_en.png|500px]]<br />
<br />
==== Reports ====<br />
<br />
You can download reports that have to do with usage, attendance. It takes time for the report to be created after the meeting is over.<br />
<br />
# Click your name in the upper-right of the home screen, and then select “My reports.”<br />[[ファイル:Webex_my_report_en.png|200px]]<br />
# Click “Usage Report.”<br />[[ファイル:Webex_my_report2_en.png|500px]]<br />
# Search for meetings that have been held. Enter the date and topic, and then click “Display Report.”<br />[[ファイル:Webex_my_report3_en.png|500px]]<br />
# The list of meetings is displayed. At this time, if it is displayed in the “Preliminary Usage Summary Report,” the report has not yet been generated properly. Please wait for it to appear in the “Final Usage Summary Report.” Click on the “Topic” of the meeting you want to check the contents of the report.<br />[[ファイル:Webex_my_report4_en.png|600px]]<br />
# The details of the meeting will be displayed. You can also click “Export Report” to download the displayed content as a CSV file.<br />[[ファイル:Webex_my_report5_en.png|700px]]<br />
<br />
<br />
=== Features for video conferencing systems ===<br />
When joining a meeting with a video conferencing system, the features are more limited than those of desktop apps and tablet / smartphone apps.<br />
<br />
==== Share content ====<br />
* When you start sharing a content from the video conferencing system, the content will be shared to the joining a host / participant from the Webex app.<br />
* When the host / participant joining from the Webex app start sharing a content, the content is also shared to the joining a host / participant from the video conferencing system.<br />
<br />
==== Mute / Unmute ====<br />
<br />
* '''In addition to mute or unmute from the video conferencing system to Webex, it is possible to mute the video conferencing system on the Webex side.'''<br />
* If you set “Mute All” or something similar on the host side, the video conferencing system will be muted on the Webex side.<br />
* To mute or unmute from the video conferencing system, enter '''*6''' on the dial pad.<br />
<br />
==== Raise / Lower hand ====<br />
<br />
* To raise or lower your hand from the video conference system, enter '''*3''' on the dial pad.<br />
<br />
==== Change screen layouts ====<br />
<br />
* To change the layout of the screen displayed on the main screen of the video conferencing system, enter '''2''' or '''8''' on the dial pad.<br />
<br />
==== Lock / Unlock meeting (Host only) ====<br />
<br />
* To lock or unlock the meeting from the video conferencing system, enter '''*5''' on the dial pad.<br />
<br />
==== Mute / Unmute all participants (Host only) ====<br />
<br />
* To mute all participants from the video conferencing system, enter '''##''' on the dial pad.<br />
* To unmute all participants from the video conferencing system, enter '''99''' on the dial pad.<br />
<br />
==== See Webex Meetings help ====<br />
<br />
* To play the operation help from the video conferencing system, enter '''**''' on the dial pad.</div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=%E3%83%95%E3%82%A1%E3%82%A4%E3%83%AB:Webex_participants_attendee_en.png&diff=4401ファイル:Webex participants attendee en.png2021-08-30T07:31:19Z<p>Fujimoto.miyuki: </p>
<hr />
<div></div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=%E3%83%95%E3%82%A1%E3%82%A4%E3%83%AB:Webex_participants_host_en.png&diff=4400ファイル:Webex participants host en.png2021-08-30T07:30:57Z<p>Fujimoto.miyuki: </p>
<hr />
<div></div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=How_to_use_Webex_Events&diff=4375How to use Webex Events2021-08-05T02:43:21Z<p>Fujimoto.miyuki: /* Screen composition */</p>
<hr />
<div>[[Information Technology Team]] > [[Collaboration tool]] > [[How to use Webex Events]]<br />
<br />
{| class="wikitable"<br />
| [[Webex Eventsの利用方法|日本語]]<br />
|}<br />
<br />
__TOC__<br />
<br />
<br />
== Roles ==<br />
<br />
Webex Events has the following roles.<br />
<br />
; '''Host'''<br />
: You can start / end a event and assign users to “Presenter” or “Panelist.”<br />
; '''Presenter'''<br />
: They can share the contents and mute / unmute themselves.<br />
; '''Panelist'''<br />
: They can answer Q&As from participants and mute / unmute themselves.<br />
; '''Participants'''<br />
: Video images of the participants will not be shown (the participants’ camera will be turned off completely), and they cannot unmute themselves unless the host does.<br />
: Also, since it is assumed that participants of the event do not know each other, chatting is not possible between the participants.<br />
: The participants can only chat with the host, the panelists and the presenter. The Q&A is the only platform on which participants can view other participants’ messages.<br />
<br />
== Screen composition ==<br />
<br />
[[ファイル:Webex_events_entryview_numbering_en.png|700px]]<br />
<br />
There are buttons at the bottom of the screen. This screen is what it looks like for the host; Participants have fewer buttons. Move the mouse over the button to display the name. We will explain each icon from left to right.<br />
<br />
; (1) Mute / Unmute<br />
: You'll see '''Unmute''' when your microphone is muted. Press the button to unmute.<br />
: '''Participants cannot unmute themselves.'''<br />
; (2) Start / Stop your video<br />
: You'll see '''Start video''' when your video is turned off. Click Start video when you want to show your video.<br />
; (3) Share content<br />
: Only presenters can share contents. This is a function for sharing screens and sharing materials with other participants.<br />
; (4) Record<br />
: You can record your meeting.<br />
: You can save it to the cloud (on the Webex server) or your computer, but sometimes it does not allow you to save it to your computer, depending on the setting.<br />
; (5) Reactions<br />
:<br />
; (6) More options<br />
: There are other settings here. You can make settings such as stopping anyone else from joining the event, playing a sound when a participant enters the room, or have participants enter on mute.<br />
: The poll feature cannot be performed in a browser, and requires a desktop application.<br />
; (7) End event<br />
: Leave the event.<br />
; (8) Participants<br />
; (9) Chat<br />
: Pressing the chat button will bring up a chat window where you can send a message to everyone or a specific person. Participants can only chat with the host, presenters and panelists.<br />
; (10) Panel options<br />
: Pressing the button to display Notes window or Polls window.<br />
<br />
== Sign in ==<br />
<br />
Same as Webex Meetings, see [[How_to_use_Webex_Meetings#Sign_in]].</div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=How_to_use_Webex_Meetings&diff=4374How to use Webex Meetings2021-08-04T07:51:01Z<p>Fujimoto.miyuki: /* Screen composition */</p>
<hr />
<div>[[Information Technology Team]] > [[Collaboration tool]] > [[How to use Webex Meetings]]<br />
<br />
{| class="wikitable"<br />
| [[Webex Meetingsの利用方法|日本語]]<br />
|}<br />
<br />
__TOC__<br />
<br />
<br />
== Roles ==<br />
<br />
Webex Meetings has the following roles.<br />
<br />
; '''Host'''<br />
: They can start / end a meeting and assign users to “Presenter. ” <br />
: They can also mute / unmute microphones of participants, but participants can cancel it themselves.<br />
; '''Cohosts'''<br />
: In addition to closing the event, they can set presenter privileges, control breakout sessions, and move participants to and from the lobby. <br />
: They can also set the participant's microphone mute, but they can also unmute it themselves. <br />
: Compared to the host, you can't control the recording and start of the event, but the rest is pretty much the same.<br />
; '''Presenter'''<br />
: They can share the contents, and use a poll to create and share questionnaires.<br />
: If the host has chosen the setting “Anyone Can Share,” the participant who shared the content automatically becomes the presenter. <br />
: When “Anyone can share” is on, any participant can share content in the meeting.<br />
: When “Anyone can share” is off, only presenter set up by the host / Cohosts will be able to share content and manage polling.<br />
; '''Participants'''<br />
: They can mute / unmute the microphone and send the camera image. They can chat with other participants and the host.<br />
<br />
<br />
== Screen composition ==<br />
<br />
When you enter the conference room, the following screen will be displayed (It looks different if another participant is already in the room).<br />
<br />
[[ファイル:Webex_meeting_entryview.png|500px]]<br />
<br />
Buttons are lined up at the bottom of the screen. Hover the mouse over the button to display the name. We will explain from left to right.<br />
<br />
[[ファイル:Webex_meeting_entryview_numbering.png|500px]]<br />
<br />
; '''(1) Connect Audio'''<br />
: If you want to join the meeting with your audio muted, click '''Mute'''.<br />
: You'll see '''Unmute''' when your microphone is muted. Click Unmute when you want to speak in the meeting.<br />
: Mute your microphone (make the icon '''Unmute''') when you don’t speak. Unexpected sounds may be leaked to other participants if you do not mute the mic.<br />
: While the Webex window is active, you can only unmute while holding down the spacebar (releasing the spacebar will mute it).<br />
; '''(2) Start Your Video'''<br />
: If you want to join the meeting with your video turned off, click '''Stop video'''.<br />
: You'll see '''Start video''' when your video is turned off. Click Start video when you want to show your video.<br />
: If the connection environment is unstable, stop the video (make the icon '''Start video''').<br />
; '''(3) Share Content'''<br />
: Share your screens to share materials with other participants.<br />
: You can share your PC screen or share specific application windows.<br />
: It is also used to show a PowerPoint document at hand, to show a video, and to show your writing by connecting to a OH camera, etc. There is also a whiteboard function, so you can share material you have handwritten on your device.<br />
; '''(4) Record meeting (Host only)'''<br />
: You can record your meeting.<br />
: You can save it to the cloud (on the Webex server) or your computer, but sometimes it does not allow you to save it to your computer, depending on the setting.<br />
; '''(5) Breakout Sessions (Host or Cohosts only)'''<br />
: You can control breakout sessions.<br />
; '''(6) Other options'''<br />
: There are other options here.<br />
; '''(7) Leave'''<br />
: Leave the conference room.<br />
; '''(8) Participants''' <br />
: Press the participant button to display a list of participants.<br />
: In the participant list, you can hover your mouse over each name to send a direct message to that participant or to make that participant leave the meeting from a pull-down menu.<br />
; '''(9) Chat'''<br />
: Pressing the chat button will bring up a chat window where you can send a message to everyone or a specific person.<br />
; '''(10) Panel options'''<br />
: Pressing the button to display Notes window or Polls window.<br />
<br />
== Sign in ==<br />
<br />
# Access https://utokyo-science.webex.com/ .<br />
# Click on “Sign in”<br />
# Enter 10-digit UTokyo Common ID@s.u-tokyo.ac.jp in mail address and click on “Next”<br />
#* If your 10-digit UTokyo Common ID is 1234567890, your Webex login mail address is 1234567890@s.u-tokyo.ac.jp .<br />
#* You will be authenticated using client certificate of the School of Science.<br />
<br />
== Initial settings on first sign in ==<br />
<br />
# Configure Personal Room name, Personal Room link and Host PIN in Preferences -> My Personal Room.<br />
<br />
<br />
== Schedule a meeting in the future ==<br />
<br />
# Click on “Schedule” on the home screen to set the meeting topic, password, date, time, and attendees.<br />
#* '''Meeting type''' : Select the type of this meeting.<br />
#*; Webex Meetings Pro Meeting<br />
#*: Select this for normal lectures and meetings.<br />
#*: You can record the meeting on the server, connect a video conferencing system (Polycom, etc.), and use the breakout session feature and lobby.<br />
#*; '''Webex Meetings Encrypted Meeting'''<br />
#*: You can hold a meeting with End-to-End Encryption enabled.<br />
#*: After the audio and video are encrypted at the participants, the communication is not decrypted even at the intermediate Webex server, but only at the other participants.<br />
#*: You will not be able to record the meeting on the server, or participate via video conferencing system (Polycom, etc.) or phone.<br />
#* '''Meeting topic''' : Enter the name of this meeting. This is the required item.<br />
#* '''Meeting password''' : An arbitrary string of characters is displayed, but can be changed.<br />
#* '''Date and time''' : The most recent time you opened this screen is displayed, but you can change it by pressing the symbol on the far right. You can also choose to repeat it. If you check the Recurrence checkbox, you will see an item to set about the repetition rules.<br />
#* '''Attendees''' : Enter your email address here. An invitation email will be automatically sent to the participants set here when this entire setup is completed.<br />
#* '''Show advanced options''' : You can set the audio connection options, discussion items, and scheduling options. For example, you can start recording automatically, allow participants to join before the host, register attendees, and set up reminder emails.<br />
# After finishing settings, click on “Schedule”. You will obtain a meeting number.<br />
#* At the same time, participants obtain the invitation email.<br />
#* You can add other participants to the meeting by sharing the meeting link, meeting number and password. However, do not let participants know the host key.<br />
<br />
== Start a meeting ==<br />
<br />
'''To start a meeting, the host must operate the Webex system.'''<br />
<br />
There are two kinds of meetings: Scheduled meeting and Instant meeting.<br />
<br />
=== Scheduled meeting ===<br />
<br />
To start a scheduled meeting, locate your meeting in the “Upcoming Meetings” section on the home screen and select “Start”. <br />
<br />
Check the connected devices and audio on the preview screen, and select the “Start meeting” button.<br />
<br />
=== Instant meeting (Personal Room) ===<br />
<br />
To hold an instant meeting, click the “Start a Meeting” on the home screen. You will immediately move to the preview screen, where you can start the meeting by clicking “Start a Meeting”. <br />
<br />
Invite participants to the meeting by sharing the URL displayed below the “Personal Room” or the meeting number. You can check your meeting number by selecting “More ways to join.”<br />
<br />
=== Video conferencing system ===<br />
<br />
# Call '''210.4.202.4''' from your video conferencing system.<br />
# You will hear an announcement asking you to enter the meeting number. Enter the meeting number that was generated when the meeting was scheduled, and enter '''#''' at the end.<br />
#If the meeting has not yet started, an announcement will be made asking you to enter the host key. Enter the host key that was generated when the meeting was scheduled, and enter '''#''' at the end.<br />
#* By entering the host key, you are “starting” the conference.<br />
<br />
== Join a meeting ==<br />
<br />
# Open your email invite, and click "Join meeting" will open the default browser and launch the Webex Meetings application.<br />
# Enter your name and email address, and click "Next" to move to the preview window. <br />
# In the preview window, you can make sure your audio, microphone, and camera settings. This is where you can toggle the settings for which equipment you want to use for audio and microphone, such as if you are wearing a headset. If it doesn't work here, you can change it after you join the meeting.<br />
#* If you don't see anything on the preview window, your camera may not be recognized, so check the camera settings in the bottom corner.<br />
#* Check here if the microphone can be heard well. If the indicator below the microphone responds when you play a sound, it is picking up the sound.<br />
# The microphone and video buttons on the screen allow you to un-mute/set and stop/start the video, respectively. The default setting is to hear sound and see the video.<br />
# Click "Join Meeting" to join the meeting. If you are the host, you can start the meeting.<br />
# If you are not the host of the meeting, you cannot join the meeting even if the time has passed. (You can also set it so that the host can enter the room before the meeting starts.<br />
<br />
=== Video conferencing system ===<br />
<br />
# Call '''210.4.202.4''' from your video conferencing system.<br />
# You will hear an announcement asking you to enter the meeting number. Enter the meeting number sent to you by the host, and enter '''#''' at the end.<br />
# If the meeting has a password, you will hear an announcement asking you to enter the password. Enter the password sent to you by the host, and then enter '''#''' at the end.<br />
#* If the conference has not started, you will be disconnected automatically.<br />
<br />
<br />
== Features for the Webex Meetings ==<br />
<br />
=== Features for host and participants ===<br />
<br />
==== Screen sharing ====<br />
When you click on“Share”, the screen options to share will appear. Select the one you want to share and start sharing the screen.<br />
<br />
[[ファイル:Webex_share_en.png|500px]]<br />
<br />
When “Screen 1” is selected, a screen which the person is literally looking at is shared with everyone (If there are multiple screens such as when using a multi-monitor, the number of options increases like “Screen 1,” “Screen 2,” ...).<br />
<br />
The currently open window/app is also displayed as an option. You can share a specific window/app to share. If you don’t want participants to see the whole screen, select only the window/app you want to share.<br />
<br />
If you select “New Whiteboard”, a whiteboard that participants can draw freely will be shared with everyone.<br />
<br />
If you select “Optimize for mothion and video” from the drop-down menu, you will see a checkbox “Share your computer audio.” If you check this, you can share the audio of your computer.<br />
<br />
==== Detailed Settings for Speaker, Microphone and Camera ====<br />
<br />
[[ファイル:Webex_config_sound_en.png|300px|baseline]] [[ファイル:Webex_config_camera_en.png|300px|baseline]]<br />
<br />
Click “Other Options” and then “Speakers, Microphones, Cameras” to set and check the speaker, microphone and camera.<br />
<br />
[[ファイル:Webex_config_sound_setting_en.png|400px|baseline]] [[ファイル:Webex_config_camera_setting_en.png|400px|baseline]]<br />
<br />
* '''Speaker''' : You can select the speaker you want to use (You will have multiple choices in case you have a separate speaker on your PC. Select the one you want). Click “Test” to hear a confirmation sound.<br />
* '''Microphone''' : You can select the microphone you want to use (You will have multiple choices in case you have a separate microphone on your PC. Select the one you want). If the microphone properly collects sound, the meter below will oscillate. Check “Automatically adjust volume” box if necessary.<br />
* '''Camera''' : You can select the camera you want to use (You will have multiple choices in case you have a separate camera on your PC. Select the one you want). A preview of the camera is displayed down below. You can set virtual or blurred backgrounds, but '''some devices with low performance may not be able to set virtual backgrounds'''.<br />
<br />
==== Participants ====<br />
<br />
Select “Participants” will bring up a screen where you can see a list of participants.<br />
<br />
[[ファイル:Webex_participants_host.png]] [[ファイル:Webex_participants_attendee.png]]<br />
<br />
The left side shows the host’s view, and the right side the participant’s view.<br />
<br />
* '''Raise / Lower hand icon''': When the participants (other than the host) press the Raise hand icon, they can raise their hands. The host can check who is raising a hand. In the figure above, the test user is raising their hand.<br />
* '''Microphone icon''': Participants with a red microphone icon have their microphones muted. The host can also mute participants’ microphones. In the above figure, the microphones of the test host and test user are muted.<br />
<br />
You can also search and sort the participants.<br />
<br />
==== Chat ====<br />
<br />
Open “Chat” panel to enable text chat. You cannot read the chat history before you join.<br />
<br />
[[ファイル:Webex_chat.png]]<br />
<br />
* '''Recipient''': Select the recipient of the message. If you select “Everyone”, it will be sent to everyone.<br />
<br />
==== Q&A ====<br />
<br />
To open the Q&A panel, click Panel options and select “Q&A”.<br />
<br />
[[ファイル:Webex_qa_host.png]] [[ファイル:Webex_qa_participant.png]]<br />
<br />
* The left side shows the host's view, and the right side the participant's view. When the answers to the questions are ready, both the questions and answers are shared with all participants. Participants who joined the event in the middle can also read the past Q&A.<br />
* You can select who you'd like to ask from the dropdown menu.<br />
* As a host, cohost, or presenter, when you click “Send Privately,” you can choose to “Answer privately,” “Defer,” or “Dismiss.” Responses that should not be shown to all participants can be “Answer privately,” while responses that need to be investigated and will take time to answer can be “Defer,” and so on.<br />
<br />
==== Breakout Sessions ====<br />
<br />
With the breakout session feature, you can create multiple breakout sessions in addition to the main meeting, and participants can scatter to their assigned breakout session to discuss or come back to the main meeting. Up to 100 breakout sessions can be created, and up to 100 participants can be assigned to each breakout session.<br />
<br />
'''The breakout session feature is not available in Webex Meetings Encrypted Meeting.'''<br />
<br />
Participants can move to the session by pressing the Join button. When they are done, they can press the Close button to return to the main meeting. (This action may be limited in behavior by the host.)<br />
<br />
[[ファイル:Webex_breakout_enter.png]] [[ファイル:Webex_breakout_leave.png]]<br />
<br />
If the host or a cohost has allowed participants to choose any session, click "Show all breakout sessions" in the participant panel and select the session you want to join.<br />
<br />
[[ファイル:Webex_breakout_enter_any_session.png|700px]]<br />
<br />
During the breakout session, participants can share video and screen images and chat with each other as in the main meeting (This is the same as the non-breakout session part.)<br />
<br />
In addition, you can ask for help from the host. If you ask for help, the host will be notified, and they may come to your session. If the host is joining one of the sessions, you cannot ask for help. Let's wait.<br />
<br />
[[ファイル:Webex_breakout_callhelp.png]]<br />
<br />
For more information on host operations, see [[#Breakout Sessions (Host)]].<br />
<br />
==== Lobby ====<br />
<br />
If a meeting is locked and participants try to join, they will be moved to the lobby.<br />
<br />
'''In Webex Meetings Encrypted Meeting, participants cannot be moved to the lobby once they have entered the meeting room.'''<br />
<br />
[[ファイル:Webex_lobby_en.png|600px]]<br />
<br />
<br />
=== Specific features for host ===<br />
<br />
==== Breakout Sessions (Host) ====<br />
<br />
The host can set the number of breakout sessions, assign participants to breakout sessions, change the name of each breakout session, and set the time limit and countdown timer. '''The breakout session feature is not available in Webex Meetings Encrypted Meeting.'''<br />
<br />
* You can create up to 100 breakout sessions, and each breakout session can have up to 100 participants.<br />
* Breakout sessions can be set up when you schedule them, or you can activate them from the menu bar after the meeting has started.<br />
<br />
[[ファイル:Webex_enable_breakout.png|500px]]<br />[[ファイル:Webex_enable_breakout_menubar.png]]<br />
<br />
Click “Create Assignments” to open the manage breakout sessions window. In this window, you can check or change the participants' assignments to each breakout session, and add, delete, or rename breakout sessions.<br />
<br />
* Click “Settings” to allow participants to join or leave the breakout session (to go to the main meeting), or to set the time limit for the session and the countdown timer until the time expires.<br />
* Click “Reset” to start over from the setting of the number of breakouts. Any assignments you make manually will be overwritten.<br />
<br />
[[ファイル:Webex_breakout_manage.png|500px]]<br />
<br />
[[ファイル:Webex_breakout_setting.png|300px]] [[ファイル:Webex_breakout_reset.png|300px]]<br />
<br />
When you schedule a meeting, you can click “Preassign breakout sessions” to assign invitees to each breakout session; you can also import the assignments in a CSV file.<br />
<br />
[[ファイル:Webex_breakout_preassign1.png|450px]]<br />
<br />
[[ファイル:Webex_breakout_preassign2.png|350px]]<br />
<br />
[[ファイル:Webex_breakout_preassign3.png|750px]]<br />
<br />
Click “Start breakout sessions” to begin.<br />
* The list of participants will be divided into the main meeting and breakout sessions. The breakout sessions list the participants for each session.<br />
<br />
[[ファイル:Webex_breakout_participants_main.png|300px]] [[ファイル:Webex_breakout_participants_session.png|300px]]<br />
<br />
“Join” will appear in the list of breakout sessions in the Participants panel. Click on it to join any session.<br />
* To leave the session, click the red “Leave session” button below. You will be returned to the main meeting.<br />
<br />
If you are in the main meeting and help is requested from a breakout session, a window will pop up and you will be able to join that session.<br />
<br />
[[ファイル:Webex_breakout_helpcalled_en.png|300px]]<br />
<br />
During a breakout session, click the “Breakout sessions” at the bottom of the screen to change participant assignments or end the breakout session.<br />
* Click “Broadcast” to send a message to the participants of a particular session or all sessions.<br />
<br />
[[ファイル:Webex_breakout_exit_en.png|500px]]<br />
<br />
==== Lock meeting / Move to Lobby ====<br />
<br />
You can lock the meeting to prevent new participants from joining freely, for example, when holding a highly confidential meeting. '''In Webex Meetings Encrypted Meeting, participants cannot be moved to the lobby once they have entered the meeting room.'''<br />
* Attendees who attempt to join the meeting while it is locked will wait in the lobby.<br /><br />
[[ファイル:Webex_meeting_lock_en.png|250px]]<br />
<br />
==== Lower participant's hands ====<br />
<br />
You can lower the hands of the participants who raised their hands. You can also have everyone lower their hands at once when multiple people are raising their hands.<br />
<br />
Right-click on the participant raising their hand and select “Lower hand” or “Lower all hands.” <br />
<br />
[[ファイル:Webex_lower_hands_en.png|300px]]<br />
<br />
==== Mute all participants ====<br />
<br />
When scheduling a meeting, you can mute the participants when they join the meeting.<br />
<br />
After the meeting has started, you can still “Mute on entry” from the “Participant” menu.<br />
<br />
[[ファイル:Webex_mute_on_join_en.png|300px]]<br />
<br />
You can instantly mute all participants by clicking “Mute All” in the “Participant” menu or in the Participants panel.<br />
<br />
[[ファイル:Webex_all_mute_en.png|300px]]<br />
<br />
Uncheck the “Allow Attendees to Unmute Themselves” to prevent participants from unmuting themselves and starting to talk.<br />
<br />
[[ファイル:Webex_forced_mute_en.png|300px]]<br />
<br />
==== Restricting content sharing ====<br />
<br />
You can restrict content sharing to perticipants other than those assigned the role of “presenter” by the host. Unchecking “Anyone Can Share” in the “Participant” menu will prevent unexpected participants from sharing content.<br />
<br />
==== Entry and exit tone ====<br />
<br />
You can play a sound when a participant enters / exits the meeting. You can prevent unexpected participants from getting mixed in without your knowledge, but it can be annoying in a meeting with many participants. Set in “Entry and exit tone” at the time of scheduling, or set in “Entry and Exit Tone” in the “Participant” menu after the meeting starts.<br />
<br />
==== Assign privileges ====<br />
<br />
In the “Participant” menu, “Assign Privileges” allows you to set detailed privileges for each participant.<br />
<br />
[[ファイル:Webex_privilege_communication_en.png|500px]]<br />
<br />
[[ファイル:Webex_privilege_participant_en.png|500px]]<br />
<br />
==== Recordings ====<br />
<br />
By recording all the meetings and publishing them on ITC-LMS etc., you can use them as teaching materials for students with poor network communication conditions or for review.<br />
<br />
You can set “Automatic recording” when setting up the meeting, or you can record at any time during the meeting by clicking on the “Record” button.<br />
<br />
* Only the host can record. Cohosts are not allowed.<br />
* Recording is paused during breakout sessions.<br />
<br />
[[ファイル:Webex_meeting_auto_record_en.png|600px]]<br />
<br />
The recorded video file will be automatically saved in MP4 format and stored in the “Recordings” menu of the home screen. You can also download it or generate a password-protected link (URL) to share it.<br />
<br />
[[ファイル:Webex_meeting_record_1_en.png|500px]]<br />
<br />
[[ファイル:Webex_meeting_record_2_en.png|600px]]<br />
<br />
==== Reclaim host role ====<br />
<br />
If the host disconnects due to network trouble, etc., the host role is passed on to other participants. In such a case, you can reclaim the host role by following these steps.<br />
# Rejoining the meeting as a participant.<br />
# Click on the “Participant” menu, then choose “Reclaim Host Role.”<br />
# Type the 6 digit host key that was displayed when the meeting was created.<br />
<br />
When scheduling a meeting, set “Join before host” in “Scheduling options” to allow participants to enter the meeting room even if the host has not started the meeting. If the participant choose “Reclaim Host Role,” they can become the host and proceed with the meeting.<br />
<br />
[[ファイル:Webex_meetings_join_before_host_en.png|500px]]<br />
<br />
==== Reports ====<br />
<br />
You can download reports that have to do with usage, attendance. It takes time for the report to be created after the meeting is over.<br />
<br />
# Click your name in the upper-right of the home screen, and then select “My reports.”<br />[[ファイル:Webex_my_report_en.png|200px]]<br />
# Click “Usage Report.”<br />[[ファイル:Webex_my_report2_en.png|500px]]<br />
# Search for meetings that have been held. Enter the date and topic, and then click “Display Report.”<br />[[ファイル:Webex_my_report3_en.png|500px]]<br />
# The list of meetings is displayed. At this time, if it is displayed in the “Preliminary Usage Summary Report,” the report has not yet been generated properly. Please wait for it to appear in the “Final Usage Summary Report.” Click on the “Topic” of the meeting you want to check the contents of the report.<br />[[ファイル:Webex_my_report4_en.png|600px]]<br />
# The details of the meeting will be displayed. You can also click “Export Report” to download the displayed content as a CSV file.<br />[[ファイル:Webex_my_report5_en.png|700px]]<br />
<br />
<br />
=== Features for video conferencing systems ===<br />
When joining a meeting with a video conferencing system, the features are more limited than those of desktop apps and tablet / smartphone apps.<br />
<br />
==== Share content ====<br />
* When you start sharing a content from the video conferencing system, the content will be shared to the joining a host / participant from the Webex app.<br />
* When the host / participant joining from the Webex app start sharing a content, the content is also shared to the joining a host / participant from the video conferencing system.<br />
<br />
==== Mute / Unmute ====<br />
<br />
* '''In addition to mute or unmute from the video conferencing system to Webex, it is possible to mute the video conferencing system on the Webex side.'''<br />
* If you set “Mute All” or something similar on the host side, the video conferencing system will be muted on the Webex side.<br />
* To mute or unmute from the video conferencing system, enter '''*6''' on the dial pad.<br />
<br />
==== Raise / Lower hand ====<br />
<br />
* To raise or lower your hand from the video conference system, enter '''*3''' on the dial pad.<br />
<br />
==== Change screen layouts ====<br />
<br />
* To change the layout of the screen displayed on the main screen of the video conferencing system, enter '''2''' or '''8''' on the dial pad.<br />
<br />
==== Lock / Unlock meeting (Host only) ====<br />
<br />
* To lock or unlock the meeting from the video conferencing system, enter '''*5''' on the dial pad.<br />
<br />
==== Mute / Unmute all participants (Host only) ====<br />
<br />
* To mute all participants from the video conferencing system, enter '''##''' on the dial pad.<br />
* To unmute all participants from the video conferencing system, enter '''99''' on the dial pad.<br />
<br />
==== See Webex Meetings help ====<br />
<br />
* To play the operation help from the video conferencing system, enter '''**''' on the dial pad.</div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=How_to_use_Webex_Events&diff=4373How to use Webex Events2021-08-04T07:49:02Z<p>Fujimoto.miyuki: /* Screen composition */</p>
<hr />
<div>[[Information Technology Team]] > [[Collaboration tool]] > [[How to use Webex Events]]<br />
<br />
{| class="wikitable"<br />
| [[Webex Eventsの利用方法|日本語]]<br />
|}<br />
<br />
__TOC__<br />
<br />
<br />
== Roles ==<br />
<br />
Webex Events has the following roles.<br />
<br />
; '''Host'''<br />
: You can start / end a event and assign users to “Presenter” or “Panelist.”<br />
; '''Presenter'''<br />
: They can share the contents and mute / unmute themselves.<br />
; '''Panelist'''<br />
: They can answer Q&As from participants and mute / unmute themselves.<br />
; '''Participants'''<br />
: Video images of the participants will not be shown (the participants’ camera will be turned off completely), and they cannot unmute themselves unless the host does.<br />
: Also, since it is assumed that participants of the event do not know each other, chatting is not possible between the participants.<br />
: The participants can only chat with the host, the panelists and the presenter. The Q&A is the only platform on which participants can view other participants’ messages.<br />
<br />
== Screen composition ==<br />
<br />
[[ファイル:Webex_events_entryview_numbering_en.png|700px]]<br />
<br />
There are buttons at the bottom of the screen. This screen is what it looks like for the host; Participants have fewer buttons. Move the mouse over the button to display the name. We will explain each icon from left to right.<br />
<br />
; (1) Mute / Unmute<br />
: '''Participants cannot unmute themselves.'''<br />
; (2) Start / Stop your video<br />
: <br />
; (3) Share content<br />
: Only presenters can share contents. This is a function for sharing screens and sharing materials with other participants.<br />
; (4) Record<br />
:<br />
; (5) Reactions<br />
:<br />
; (6) More options<br />
; (7) End event<br />
: Leave the event.<br />
; (8) Participants<br />
; (9) Chat<br />
: Pressing the chat button will bring up a chat window where you can send a message to everyone or a specific person. Participants can only chat with the host, presenters and panelists.<br />
; (10) Panel options<br />
: Pressing the button to display Notes window or Polls window.<br />
<br />
== Sign in ==<br />
<br />
Same as Webex Meetings, see [[How_to_use_Webex_Meetings#Sign_in]].</div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=%E3%83%95%E3%82%A1%E3%82%A4%E3%83%AB:Webex_events_entryview_numbering_en.png&diff=4372ファイル:Webex events entryview numbering en.png2021-08-04T07:20:10Z<p>Fujimoto.miyuki: </p>
<hr />
<div></div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=Webex_Events%E3%81%AE%E5%88%A9%E7%94%A8%E6%96%B9%E6%B3%95&diff=4371Webex Eventsの利用方法2021-08-04T06:55:32Z<p>Fujimoto.miyuki: /* イベントを作成する */</p>
<hr />
<div>[[情報システムチーム]] > [[コラボレーションツール]] > [[Webex Eventsの利用方法]]<br />
<br />
__TOC__<br />
<br />
<br />
=== 役割 ===<br />
<br />
Webex Events には以下の権限があります。<br />
<br />
; 主催者<br />
: イベントの開始・終了をする他、他の参加者の権限を設定することができます。<br />
; プレゼンター<br />
: コンテンツの共有をすることができます。自分のミュートの設定・解除はすることができます。<br />
; パネリスト<br />
: 参加者からのQ&Aに回答することができます。自分のミュートの設定・解除はすることができます。<br />
; 投票担当者<br />
: 主催者・プレゼンター・パネリストの中のいずれか一人がなることができ、イベント中に投票を実施することができます。<br />
; 参加者<br />
: カメラ映像は送信されず、主催者がミュートを解除しないと、自分でもミュートを解除できません。<br />
: 参加者同士は完全に見知らぬ相手同士が同じイベントに参加している想定なので、チャットは参加者同士ではできず、主催者・パネリスト・プレゼンターのみとしかできません。<br />
: 唯一、Q&Aのみ他の参加者のやりとりを見ることができます。<br />
<br />
=== 画面の構成 ===<br />
<br />
[[ファイル:Webex_events_entryview_numbering.png|600px]]<br />
<br />
この画面は主催者の見た目で、参加者はボタンが少なくなります。マウスをボタンに合わせると名称が表示されます。<br />
<br />
; ①ミュート<br />
: 図の状態ではマイクがオンになっています。ボタンを押すとミュートになります。<br />
: 参加者は自分でミュートを解除することはできません。<br />
; ②ビデオの停止<br />
: 図の状態ではカメラがオンになっています。ボタンを押すとカメラがオフになります。<br />
; ③共有<br />
: 共有できるのはプレゼンターだけです。画面共有を行い、他の参加者に資料を共有するための機能です。<br />
; ④録画<br />
: 録画の開始・終了は主催者のみができます。会議の様子を録画して残すことができます。<br />
: クラウド上(Webexのサーバー上)に残すことも、手元のコンピューター上に残すこともできますが、設定によっては手元のコンピューター上への録画は無効になっていることもあります。<br />
; ⑤他のオプション<br />
: ここにはその他のオプションがあります。イベントへ参加をさせないようにする、参加者の入室時に、音を鳴らしたり、ミュートで入ってもらう設定などを行うことができます。<br />
: 投票機能はブラウザでは行うことができず、デスクトップアプリが必要になります。<br />
; ⑥退出<br />
: 会議室から退出します。<br />
; ⑦参加者<br />
: 参加者ボタンを押すと参加者一覧が表示されます。<br />
; ⑧チャット<br />
: チャットボタンを押すとチャットウィンドウが現れて、全員や特定の人にメッセージを送ることができます。<br />
: 参加者は主催者・プレゼンター・パネリストとのみチャットすることができます。<br />
; ⑨パネルオプション<br />
: Q&A、投票ウィンドウを表示させます。<br />
<br />
== サインイン方法 ==<br />
<br />
Webex Meetings と同じです。[[Webex_Meetingsの利用方法#サインイン方法]]を参照してください。<br />
<br />
<br />
== イベントを作成する ==<br />
<br />
'''ホーム画面やWebexミーティング作成画面の「イベントをスケジュール」から作成するイベントは、以下で説明されているイベントとは異なるもので、設定画面や利用できる機能等が異なります。'''<br />
<br />
[[ファイル:Webex_toppage_events_new_en.png|550px]]<br />
<br />
[[ファイル:Webex_events_new_setting_en.png|400px]]<br />
<br />
<br />
<br />
# イベントのメニューを表示するには、ホーム画面の「Webex Events」をクリックします。<br />[[ファイル:Webex_toppage_events.png|600px]]<br />
# 「イベントのスケジュール」をクリックします。<br />
# 各種設定を行います。<br />
#* '''イベント名''':このイベントの名称を入力します。'''必須項目です。'''<br />
#* '''イベントパスワード''':任意の文字列が表示されていますが、'''変更可能です。'''<br />
#* '''日付と時刻''':この画面を開いた直近の時間が表示されていますが、変更することができます。<br />
#* あとは特に変更する必要はないはずです。使い慣れてきたらカスタマイズに挑戦してみてください。<br />[[ファイル:Webex_events_setting.png|600px]]<br />
# 「イベントをスケジュール」を押すと、イベントが作成され、URL等の情報が表示されます。<br />
#* パネリストは、イベント中に運営やプレゼンテーションをする役割を持ちます。<br />
#** パネリストには、パネリスト用のアドレスを伝えるか、イベント番号とパネリスト用のパスワードを伝えます。パネリストはテレビ会議システム(いわゆるPolycom等)からも接続できます。ビデオアドレスとパネリスト用のパスワードを伝えます。<br />
#** それ以外の参加者には、参加者用のアドレスを伝えるか、イベント番号とイベントパスワードを伝えます。<br />
#* 主催者キーは、主催者が万が一接続トラブル等で切断されてしまったときに再度接続して主催者に復帰するときに使用します。主催者になり得る人にしか教えない方が良いです。<br />[[ファイル:Webex_events_create_finish.png|600px]]<br />
#* このイベント情報は、ホーム画面の該当のイベント名をクリックすると再度表示することができます。(開始を押すと始まってしまいます。)<br />
<br />
== イベントを開始する ==<br />
<br />
'''イベントを開始するためには、開催者が明示的に開始する必要があります。'''<br />
<br />
スケジュールされているイベントは、ホーム画面に表示されているので、該当するイベントの「開始」ボタンを押すと、プレビュー画面が表示されますのでそこで接続機器や音声などの確認をしてから、「イベントを開始する」ボタンで即座に始めることができます。<br />
<br />
[[ファイル:Webex_events_open.png|600px]]<br />
<br />
スケジュールしてあるイベントであっても、開催者が「イベントを開始する」をクリックして開始してなければ、参加者は会議に参加することができません。<br />
<br />
== イベントに参加する ==<br />
<br />
開催者が開催していない場合、開始時間を過ぎている場合であっても参加することができません。<br />
<br />
# 開催者から送られてきたメールにあるリンクをクリックすると、デフォルトのブラウザが開きイベントの情報が表示されます。<br />
#* 開催者がイベントを開始していない場合、セッション状態が「未開始」となり、右のフォームに入力ができないようになっています。<br />[[ファイル:Webex_events_participate.png|500px]]<br />
# 名前・メールアドレス・開催者から得たパスワードを入力し、「今すぐ参加」をクリックします。<br />
# 画面右下で、オーディオ、マイクの設定を行います。<br />
#* ヘッドセットを装着する場合など、どの機材でオーディオやマイクを使うのかの設定切り替えをここで行います。ここでうまくいかなくても、参加してからでも変更できます。<br />
#* マイクがうまく聞こえるかどうかをここで確認しておきます。音を出したときマイクの下のインジケータに反応があれば音を拾えています。<br />[[ファイル:Webex_events_participate2.png|450px]]<br />
# 画面内にあるマイクのボタンはミュートの解除・設定を行います。デフォルトは音が聞こえている状態です。<br />
# ここで「イベントへの参加」を押すと会議に参加することができます。<br />
<br />
== テレビ会議システムでパネリストとして参加する ==<br />
<br />
# テレビ会議システムから '''210.4.202.4''' にコールします。<br />
# ミーティング番号を入力するようアナウンスが流れるので、開催者から送られてきたミーティング番号を入力し、最後に '''#''' を入力します。<br />
# イベントにパネリスト用パスワードが設定されている場合は、パスワードの入力を求めるアナウンスが流れます。開催者から送られてきたパスワードを入力し、最後に '''#''' を入力します。<br />
#* イベントが開始されていない場合は、自動的に切断されます。<br />
<br />
コンテンツ共有、ミュートの設定・解除方法は、[[Webex Meetingsの利用方法#テレビ会議システムの機能]]を参照してください。<br />
<br />
== Webex Eventsの機能 ==<br />
<br />
<br />
=== 開催者・参加者共通の機能 ===<br />
<br />
==== 画面の共有 ====<br />
<br />
[[Webex Meetingsの利用方法#共有]]を参照してください。<br />
<br />
==== スピーカー・マイク・カメラの詳細設定 ====<br />
<br />
「他のオプション」をクリックし、「スピーカー、マイク、カメラ」をクリックすると、スピーカー・マイク・カメラについての設定・確認ができます。<br />
<br />
参加者はカメラ映像の送信はできないので、「スピーカー、マイク」になり、カメラの設定はできません。<br />
<br />
; スピーカー<br />
: 使いたいスピーカーを選択できます(別途スピーカーを付けている場合、複数の選択肢が出てくるため、目的のものを選択してください)。<br />
: 「テスト」をクリックすると確認音が流れます。<br />
; マイク<br />
: 使いたいマイクを選択できます(別途マイクを付けている場合、複数の選択肢が出てくるため、目的のものを選択してください)。<br />
: 正しくマイクから音が拾えていれば下のメーターが振れますので確認することができます。必要に応じて「音声を自動調整する」にチェックを入れて下さい。<br />
; カメラ<br />
: 使いたいカメラを選択できます(別途カメラを付けている場合、複数の選択肢が出てくるため、目的のものを選択してください)。<br />
: すぐ下にカメラのプレビューが表示されますので確認できます。<br />
<br />
<br />
==== 参加者 ====<br />
<br />
「参加者」を押すと、参加者一覧が見られる画面が出てきます。<br />
<br />
; 手のアイコン<br />
: 右下の手のアイコンを押すと「手を挙げている」ことになり、主催者にも手を挙げていることがわかります。<br />
<!-- 上の図では、タブレットから参加している参加者が手を挙げています。 --><br />
: 手を挙げていない参加者は、「すべての出席者を表示…」をクリックすると、一覧表示されます。<br />
; マイクのアイコン<br />
: マイクのアイコンが赤くなっている参加者は、マイクがミュート状態になっています。<br />
: 主催者は、参加者のマイクをミュートすることもできます。<br />
<!-- 上の図では、test attendeeのマイクはミュート状態になっています。--><br />
; メガホンのアイコン<br />
: 主催者・プレゼンター・パネリストにフィードバック(リアクション)を送ることができます。<br />
; パネリストへの昇格<br />
: 出席者リストを表示している時に参加者を選択して「パネリストに指名」を押すとパネリストに変更することができます。<br />
: パネリストになると、そこからさらにプレゼンターに変更することもできます。<br />
<br />
<br />
==== チャット ====<br />
<br />
[[Webex Meetingsの利用方法#チャット]]を参照してください。<br />
<br />
==== Q&A ====<br />
<br />
「Q&A」を押すと、主催者・プレゼンター・パネリストに質問を送ることができます。<br />
<br />
<!-- 左側が主催者側の様子、右側が参加者側からの様子です。 --><br />
質問に対する回答が揃うと、両方が全参加者に共有されます。途中からイベントに参加した参加者も過去のQ&Aを読むこともできます。<br />
<br />
質問する相手を主催者だけ、など選択することができます。<br />
<br />
<br />
=== 開催者特有の機能 ===<br />
<br />
==== 参加者全員のミュート ====<br />
<br />
「参加者」メニューに「参加時にミュート」という機能があります。イベント中は主催者のみが参加者のミュートを解除することができます。<br />
<br />
また、「参加者」メニューに「全員をミュート」という機能があり、全員を即座にミュートにすることができます。<br />
<br />
<br />
==== 参加者の権限 ====<br />
<br />
「参加者」メニューの「権限の割り当て」をクリックして、パネリストと出席者の権限を設定することができます。<br />
<br />
<br />
==== 録画 ====<br />
<br />
イベント中に録画のアイコンをクリックすることでの任意の時間に行うことが可能です。<br />
<br />
録画された動画ファイルは MP4 形式で自動的に保存され、「マイイベント録画」に保存されます。ダウンロードすることもできますし、共有するためのパスワード付きのリンク(URL)を取得することもできます。<br />
<br />
<br />
==== 主催者を取り戻す ====<br />
<br />
主催者がネットワークトラブル等で切断してしまうと、他の参加者に主催者が移ります。<br />
<br />
そのような場合、参加者として再度参加してから「参加者」メニューの「主催者の役割を取り戻す」を押します。イベントを作成したときに表示されている「主催者キー」を入力することで、主催者に戻ることができます。<br />
<br />
イベントをスケジュールする時に日付と時刻の中の「出席者は予定開始時刻のn分前から参加できる」を設定しておくと、主催者がイベントを開始していなくても参加者はイベントに入ることができます。<br />
<br />
ここで参加者が「主催者の役割を取り戻す」をすると、主催者になって会議を進めることができるようになります。<br />
<br />
<br />
==== イベントのレポート ====<br />
<br />
イベントに参加した人と時間の記録をダウンロードすることができます。<br />
<br />
イベントが終了してから出席者のレポートが生成されるまでには時間がかかります。<br />
<br />
# ホーム画面の「分析」から、右上の「すべて表示」をクリックします。<br />
# Eventsの「出席者レポート」をクリックします。<br />
# 開催したイベントを検索します。日付やイベント名を入力し、「レポートを表示」をクリックします。<br />
# イベントの一覧が表示されます。このときに、「出席者仮レポート」に表示されている場合は、まだちゃんとしたレポートが生成されていません。「出席者レポート(最終版)」に表示されるようになるのをお待ちください。イベント名の所をクリックします。<br />
# 参加者の出席の様子がリスト表示されます。また、「エクスポート」をクリックすると、表示されている内容がCSVファイルでダウンロードできます。</div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=%E3%83%95%E3%82%A1%E3%82%A4%E3%83%AB:Webex_events_new_setting_en.png&diff=4370ファイル:Webex events new setting en.png2021-08-04T06:54:21Z<p>Fujimoto.miyuki: </p>
<hr />
<div></div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=%E3%83%95%E3%82%A1%E3%82%A4%E3%83%AB:Webex_toppage_events_new_en.png&diff=4369ファイル:Webex toppage events new en.png2021-08-04T06:46:30Z<p>Fujimoto.miyuki: </p>
<hr />
<div></div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=How_to_use_Webex_Meetings&diff=4368How to use Webex Meetings2021-08-02T07:57:01Z<p>Fujimoto.miyuki: /* See Webex Meetings help */</p>
<hr />
<div>[[Information Technology Team]] > [[Collaboration tool]] > [[How to use Webex Meetings]]<br />
<br />
{| class="wikitable"<br />
| [[Webex Meetingsの利用方法|日本語]]<br />
|}<br />
<br />
__TOC__<br />
<br />
<br />
== Roles ==<br />
<br />
Webex Meetings has the following roles.<br />
<br />
; '''Host'''<br />
: They can start / end a meeting and assign users to “Presenter. ” <br />
: They can also mute / unmute microphones of participants, but participants can cancel it themselves.<br />
; '''Cohosts'''<br />
: In addition to closing the event, they can set presenter privileges, control breakout sessions, and move participants to and from the lobby. <br />
: They can also set the participant's microphone mute, but they can also unmute it themselves. <br />
: Compared to the host, you can't control the recording and start of the event, but the rest is pretty much the same.<br />
; '''Presenter'''<br />
: They can share the contents, and use a poll to create and share questionnaires.<br />
: If the host has chosen the setting “Anyone Can Share,” the participant who shared the content automatically becomes the presenter. <br />
: When “Anyone can share” is on, any participant can share content in the meeting.<br />
: When “Anyone can share” is off, only presenter set up by the host / Cohosts will be able to share content and manage polling.<br />
; '''Participants'''<br />
: They can mute / unmute the microphone and send the camera image. They can chat with other participants and the host.<br />
<br />
<br />
== Screen composition ==<br />
<br />
When you enter the conference room, the following screen will be displayed (It looks different if another participant is already in the room).<br />
<br />
[[ファイル:Webex_meeting_entryview.png|500px]]<br />
<br />
Buttons are lined up at the bottom of the screen. Hover the mouse over the button to display the name. We will explain from left to right.<br />
<br />
[[ファイル:Webex_meeting_entryview_numbering.png|500px]]<br />
<br />
; '''(1) Connect Audio'''<br />
: If you want to join the meeting with your audio muted, click '''Mute'''.<br />
: You'll see '''Unmute''' when your microphone is muted. Click Unmute when you want to speak in the meeting.<br />
: Mute your microphone (make the icon '''Unmute''') when you don’t speak. Unexpected sounds may be leaked to other participants if you do not mute the mic.<br />
: While the Webex window is active, you can only unmute while holding down the spacebar (releasing the spacebar will mute it).<br />
; '''(2) Start Your Video'''<br />
: If you want to join the meeting with your video turned off, click '''Stop video'''.<br />
: You'll see '''Start video''' when your video is turned off. Click Start video when you want to show your video.<br />
: If the connection environment is unstable, stop the video (make the icon '''Start video''').<br />
; '''(3) Share Content'''<br />
: Share your screens to share materials with other participants.<br />
: You can share your PC screen or share specific application windows.<br />
: It is also used to show a PowerPoint document at hand, to show a video, and to show your writing by connecting to a OH camera, etc. There is also a whiteboard function, so you can share material you have handwritten on your device.<br />
; '''(4) Record meeting (Host only)'''<br />
: You can record your meeting.<br />
: You can save it to the cloud (on the Webex server) or your computer, but sometimes it does not allow you to save it to your computer, depending on the setting.<br />
; '''(5) Breakout Sessions (Host or Cohosts only)'''<br />
: You can control breakout sessions.<br />
; '''(6) Other options'''<br />
: There are other options here.<br />
; '''(7) Leave'''<br />
: Leave the conference room.<br />
; '''(8) Participants''' <br />
: Press the participant button to display a list of participants.<br />
: In the participant list, you can hover your mouse over each name to send a direct message to that participant or to make that participant leave the meeting from a pull-down menu.<br />
; '''(9) Chat'''<br />
: Pressing the chat button will bring up a chat window where you can send a message to everyone or a specific person.<br />
; '''(10) Panel options'''<br />
: Pressing the button to dislay Notes window or Polls window.<br />
<br />
<br />
== Sign in ==<br />
<br />
# Access https://utokyo-science.webex.com/ .<br />
# Click on “Sign in”<br />
# Enter 10-digit UTokyo Common ID@s.u-tokyo.ac.jp in mail address and click on “Next”<br />
#* If your 10-digit UTokyo Common ID is 1234567890, your Webex login mail address is 1234567890@s.u-tokyo.ac.jp .<br />
#* You will be authenticated using client certificate of the School of Science.<br />
<br />
== Initial settings on first sign in ==<br />
<br />
# Configure Personal Room name, Personal Room link and Host PIN in Preferences -> My Personal Room.<br />
<br />
<br />
== Schedule a meeting in the future ==<br />
<br />
# Click on “Schedule” on the home screen to set the meeting topic, password, date, time, and attendees.<br />
#* '''Meeting type''' : Select the type of this meeting.<br />
#*; Webex Meetings Pro Meeting<br />
#*: Select this for normal lectures and meetings.<br />
#*: You can record the meeting on the server, connect a video conferencing system (Polycom, etc.), and use the breakout session feature and lobby.<br />
#*; '''Webex Meetings Encrypted Meeting'''<br />
#*: You can hold a meeting with End-to-End Encryption enabled.<br />
#*: After the audio and video are encrypted at the participants, the communication is not decrypted even at the intermediate Webex server, but only at the other participants.<br />
#*: You will not be able to record the meeting on the server, or participate via video conferencing system (Polycom, etc.) or phone.<br />
#* '''Meeting topic''' : Enter the name of this meeting. This is the required item.<br />
#* '''Meeting password''' : An arbitrary string of characters is displayed, but can be changed.<br />
#* '''Date and time''' : The most recent time you opened this screen is displayed, but you can change it by pressing the symbol on the far right. You can also choose to repeat it. If you check the Recurrence checkbox, you will see an item to set about the repetition rules.<br />
#* '''Attendees''' : Enter your email address here. An invitation email will be automatically sent to the participants set here when this entire setup is completed.<br />
#* '''Show advanced options''' : You can set the audio connection options, discussion items, and scheduling options. For example, you can start recording automatically, allow participants to join before the host, register attendees, and set up reminder emails.<br />
# After finishing settings, click on “Schedule”. You will obtain a meeting number.<br />
#* At the same time, participants obtain the invitation email.<br />
#* You can add other participants to the meeting by sharing the meeting link, meeting number and password. However, do not let participants know the host key.<br />
<br />
== Start a meeting ==<br />
<br />
'''To start a meeting, the host must operate the Webex system.'''<br />
<br />
There are two kinds of meetings: Scheduled meeting and Instant meeting.<br />
<br />
=== Scheduled meeting ===<br />
<br />
To start a scheduled meeting, locate your meeting in the “Upcoming Meetings” section on the home screen and select “Start”. <br />
<br />
Check the connected devices and audio on the preview screen, and select the “Start meeting” button.<br />
<br />
=== Instant meeting (Personal Room) ===<br />
<br />
To hold an instant meeting, click the “Start a Meeting” on the home screen. You will immediately move to the preview screen, where you can start the meeting by clicking “Start a Meeting”. <br />
<br />
Invite participants to the meeting by sharing the URL displayed below the “Personal Room” or the meeting number. You can check your meeting number by selecting “More ways to join.”<br />
<br />
=== Video conferencing system ===<br />
<br />
# Call '''210.4.202.4''' from your video conferencing system.<br />
# You will hear an announcement asking you to enter the meeting number. Enter the meeting number that was generated when the meeting was scheduled, and enter '''#''' at the end.<br />
#If the meeting has not yet started, an announcement will be made asking you to enter the host key. Enter the host key that was generated when the meeting was scheduled, and enter '''#''' at the end.<br />
#* By entering the host key, you are “starting” the conference.<br />
<br />
== Join a meeting ==<br />
<br />
# Open your email invite, and click "Join meeting" will open the default browser and launch the Webex Meetings application.<br />
# Enter your name and email address, and click "Next" to move to the preview window. <br />
# In the preview window, you can make sure your audio, microphone, and camera settings. This is where you can toggle the settings for which equipment you want to use for audio and microphone, such as if you are wearing a headset. If it doesn't work here, you can change it after you join the meeting.<br />
#* If you don't see anything on the preview window, your camera may not be recognized, so check the camera settings in the bottom corner.<br />
#* Check here if the microphone can be heard well. If the indicator below the microphone responds when you play a sound, it is picking up the sound.<br />
# The microphone and video buttons on the screen allow you to un-mute/set and stop/start the video, respectively. The default setting is to hear sound and see the video.<br />
# Click "Join Meeting" to join the meeting. If you are the host, you can start the meeting.<br />
# If you are not the host of the meeting, you cannot join the meeting even if the time has passed. (You can also set it so that the host can enter the room before the meeting starts.<br />
<br />
=== Video conferencing system ===<br />
<br />
# Call '''210.4.202.4''' from your video conferencing system.<br />
# You will hear an announcement asking you to enter the meeting number. Enter the meeting number sent to you by the host, and enter '''#''' at the end.<br />
# If the meeting has a password, you will hear an announcement asking you to enter the password. Enter the password sent to you by the host, and then enter '''#''' at the end.<br />
#* If the conference has not started, you will be disconnected automatically.<br />
<br />
<br />
== Features for the Webex Meetings ==<br />
<br />
=== Features for host and participants ===<br />
<br />
==== Screen sharing ====<br />
When you click on“Share”, the screen options to share will appear. Select the one you want to share and start sharing the screen.<br />
<br />
[[ファイル:Webex_share_en.png|500px]]<br />
<br />
When “Screen 1” is selected, a screen which the person is literally looking at is shared with everyone (If there are multiple screens such as when using a multi-monitor, the number of options increases like “Screen 1,” “Screen 2,” ...).<br />
<br />
The currently open window/app is also displayed as an option. You can share a specific window/app to share. If you don’t want participants to see the whole screen, select only the window/app you want to share.<br />
<br />
If you select “New Whiteboard”, a whiteboard that participants can draw freely will be shared with everyone.<br />
<br />
If you select “Optimize for mothion and video” from the drop-down menu, you will see a checkbox “Share your computer audio.” If you check this, you can share the audio of your computer.<br />
<br />
==== Detailed Settings for Speaker, Microphone and Camera ====<br />
<br />
[[ファイル:Webex_config_sound_en.png|300px|baseline]] [[ファイル:Webex_config_camera_en.png|300px|baseline]]<br />
<br />
Click “Other Options” and then “Speakers, Microphones, Cameras” to set and check the speaker, microphone and camera.<br />
<br />
[[ファイル:Webex_config_sound_setting_en.png|400px|baseline]] [[ファイル:Webex_config_camera_setting_en.png|400px|baseline]]<br />
<br />
* '''Speaker''' : You can select the speaker you want to use (You will have multiple choices in case you have a separate speaker on your PC. Select the one you want). Click “Test” to hear a confirmation sound.<br />
* '''Microphone''' : You can select the microphone you want to use (You will have multiple choices in case you have a separate microphone on your PC. Select the one you want). If the microphone properly collects sound, the meter below will oscillate. Check “Automatically adjust volume” box if necessary.<br />
* '''Camera''' : You can select the camera you want to use (You will have multiple choices in case you have a separate camera on your PC. Select the one you want). A preview of the camera is displayed down below. You can set virtual or blurred backgrounds, but '''some devices with low performance may not be able to set virtual backgrounds'''.<br />
<br />
==== Participants ====<br />
<br />
Select “Participants” will bring up a screen where you can see a list of participants.<br />
<br />
[[ファイル:Webex_participants_host.png]] [[ファイル:Webex_participants_attendee.png]]<br />
<br />
The left side shows the host’s view, and the right side the participant’s view.<br />
<br />
* '''Raise / Lower hand icon''': When the participants (other than the host) press the Raise hand icon, they can raise their hands. The host can check who is raising a hand. In the figure above, the test user is raising their hand.<br />
* '''Microphone icon''': Participants with a red microphone icon have their microphones muted. The host can also mute participants’ microphones. In the above figure, the microphones of the test host and test user are muted.<br />
<br />
You can also search and sort the participants.<br />
<br />
==== Chat ====<br />
<br />
Open “Chat” panel to enable text chat. You cannot read the chat history before you join.<br />
<br />
[[ファイル:Webex_chat.png]]<br />
<br />
* '''Recipient''': Select the recipient of the message. If you select “Everyone”, it will be sent to everyone.<br />
<br />
==== Q&A ====<br />
<br />
To open the Q&A panel, click Panel options and select “Q&A”.<br />
<br />
[[ファイル:Webex_qa_host.png]] [[ファイル:Webex_qa_participant.png]]<br />
<br />
* The left side shows the host's view, and the right side the participant's view. When the answers to the questions are ready, both the questions and answers are shared with all participants. Participants who joined the event in the middle can also read the past Q&A.<br />
* You can select who you'd like to ask from the dropdown menu.<br />
* As a host, cohost, or presenter, when you click “Send Privately,” you can choose to “Answer privately,” “Defer,” or “Dismiss.” Responses that should not be shown to all participants can be “Answer privately,” while responses that need to be investigated and will take time to answer can be “Defer,” and so on.<br />
<br />
==== Breakout Sessions ====<br />
<br />
With the breakout session feature, you can create multiple breakout sessions in addition to the main meeting, and participants can scatter to their assigned breakout session to discuss or come back to the main meeting. Up to 100 breakout sessions can be created, and up to 100 participants can be assigned to each breakout session.<br />
<br />
'''The breakout session feature is not available in Webex Meetings Encrypted Meeting.'''<br />
<br />
Participants can move to the session by pressing the Join button. When they are done, they can press the Close button to return to the main meeting. (This action may be limited in behavior by the host.)<br />
<br />
[[ファイル:Webex_breakout_enter.png]] [[ファイル:Webex_breakout_leave.png]]<br />
<br />
If the host or a cohost has allowed participants to choose any session, click "Show all breakout sessions" in the participant panel and select the session you want to join.<br />
<br />
[[ファイル:Webex_breakout_enter_any_session.png|700px]]<br />
<br />
During the breakout session, participants can share video and screen images and chat with each other as in the main meeting (This is the same as the non-breakout session part.)<br />
<br />
In addition, you can ask for help from the host. If you ask for help, the host will be notified, and they may come to your session. If the host is joining one of the sessions, you cannot ask for help. Let's wait.<br />
<br />
[[ファイル:Webex_breakout_callhelp.png]]<br />
<br />
For more information on host operations, see [[#Breakout Sessions (Host)]].<br />
<br />
==== Lobby ====<br />
<br />
If a meeting is locked and participants try to join, they will be moved to the lobby.<br />
<br />
'''In Webex Meetings Encrypted Meeting, participants cannot be moved to the lobby once they have entered the meeting room.'''<br />
<br />
[[ファイル:Webex_lobby_en.png|600px]]<br />
<br />
<br />
=== Specific features for host ===<br />
<br />
==== Breakout Sessions (Host) ====<br />
<br />
The host can set the number of breakout sessions, assign participants to breakout sessions, change the name of each breakout session, and set the time limit and countdown timer. '''The breakout session feature is not available in Webex Meetings Encrypted Meeting.'''<br />
<br />
* You can create up to 100 breakout sessions, and each breakout session can have up to 100 participants.<br />
* Breakout sessions can be set up when you schedule them, or you can activate them from the menu bar after the meeting has started.<br />
<br />
[[ファイル:Webex_enable_breakout.png|500px]]<br />[[ファイル:Webex_enable_breakout_menubar.png]]<br />
<br />
Click “Create Assignments” to open the manage breakout sessions window. In this window, you can check or change the participants' assignments to each breakout session, and add, delete, or rename breakout sessions.<br />
<br />
* Click “Settings” to allow participants to join or leave the breakout session (to go to the main meeting), or to set the time limit for the session and the countdown timer until the time expires.<br />
* Click “Reset” to start over from the setting of the number of breakouts. Any assignments you make manually will be overwritten.<br />
<br />
[[ファイル:Webex_breakout_manage.png|500px]]<br />
<br />
[[ファイル:Webex_breakout_setting.png|300px]] [[ファイル:Webex_breakout_reset.png|300px]]<br />
<br />
When you schedule a meeting, you can click “Preassign breakout sessions” to assign invitees to each breakout session; you can also import the assignments in a CSV file.<br />
<br />
[[ファイル:Webex_breakout_preassign1.png|450px]]<br />
<br />
[[ファイル:Webex_breakout_preassign2.png|350px]]<br />
<br />
[[ファイル:Webex_breakout_preassign3.png|750px]]<br />
<br />
Click “Start breakout sessions” to begin.<br />
* The list of participants will be divided into the main meeting and breakout sessions. The breakout sessions list the participants for each session.<br />
<br />
[[ファイル:Webex_breakout_participants_main.png|300px]] [[ファイル:Webex_breakout_participants_session.png|300px]]<br />
<br />
“Join” will appear in the list of breakout sessions in the Participants panel. Click on it to join any session.<br />
* To leave the session, click the red “Leave session” button below. You will be returned to the main meeting.<br />
<br />
If you are in the main meeting and help is requested from a breakout session, a window will pop up and you will be able to join that session.<br />
<br />
[[ファイル:Webex_breakout_helpcalled_en.png|300px]]<br />
<br />
During a breakout session, click the “Breakout sessions” at the bottom of the screen to change participant assignments or end the breakout session.<br />
* Click “Broadcast” to send a message to the participants of a particular session or all sessions.<br />
<br />
[[ファイル:Webex_breakout_exit_en.png|500px]]<br />
<br />
==== Lock meeting / Move to Lobby ====<br />
<br />
You can lock the meeting to prevent new participants from joining freely, for example, when holding a highly confidential meeting. '''In Webex Meetings Encrypted Meeting, participants cannot be moved to the lobby once they have entered the meeting room.'''<br />
* Attendees who attempt to join the meeting while it is locked will wait in the lobby.<br /><br />
[[ファイル:Webex_meeting_lock_en.png|250px]]<br />
<br />
==== Lower participant's hands ====<br />
<br />
You can lower the hands of the participants who raised their hands. You can also have everyone lower their hands at once when multiple people are raising their hands.<br />
<br />
Right-click on the participant raising their hand and select “Lower hand” or “Lower all hands.” <br />
<br />
[[ファイル:Webex_lower_hands_en.png|300px]]<br />
<br />
==== Mute all participants ====<br />
<br />
When scheduling a meeting, you can mute the participants when they join the meeting.<br />
<br />
After the meeting has started, you can still “Mute on entry” from the “Participant” menu.<br />
<br />
[[ファイル:Webex_mute_on_join_en.png|300px]]<br />
<br />
You can instantly mute all participants by clicking “Mute All” in the “Participant” menu or in the Participants panel.<br />
<br />
[[ファイル:Webex_all_mute_en.png|300px]]<br />
<br />
Uncheck the “Allow Attendees to Unmute Themselves” to prevent participants from unmuting themselves and starting to talk.<br />
<br />
[[ファイル:Webex_forced_mute_en.png|300px]]<br />
<br />
==== Restricting content sharing ====<br />
<br />
You can restrict content sharing to perticipants other than those assigned the role of “presenter” by the host. Unchecking “Anyone Can Share” in the “Participant” menu will prevent unexpected participants from sharing content.<br />
<br />
==== Entry and exit tone ====<br />
<br />
You can play a sound when a participant enters / exits the meeting. You can prevent unexpected participants from getting mixed in without your knowledge, but it can be annoying in a meeting with many participants. Set in “Entry and exit tone” at the time of scheduling, or set in “Entry and Exit Tone” in the “Participant” menu after the meeting starts.<br />
<br />
==== Assign privileges ====<br />
<br />
In the “Participant” menu, “Assign Privileges” allows you to set detailed privileges for each participant.<br />
<br />
[[ファイル:Webex_privilege_communication_en.png|500px]]<br />
<br />
[[ファイル:Webex_privilege_participant_en.png|500px]]<br />
<br />
==== Recordings ====<br />
<br />
By recording all the meetings and publishing them on ITC-LMS etc., you can use them as teaching materials for students with poor network communication conditions or for review.<br />
<br />
You can set “Automatic recording” when setting up the meeting, or you can record at any time during the meeting by clicking on the “Record” button.<br />
<br />
* Only the host can record. Cohosts are not allowed.<br />
* Recording is paused during breakout sessions.<br />
<br />
[[ファイル:Webex_meeting_auto_record_en.png|600px]]<br />
<br />
The recorded video file will be automatically saved in MP4 format and stored in the “Recordings” menu of the home screen. You can also download it or generate a password-protected link (URL) to share it.<br />
<br />
[[ファイル:Webex_meeting_record_1_en.png|500px]]<br />
<br />
[[ファイル:Webex_meeting_record_2_en.png|600px]]<br />
<br />
==== Reclaim host role ====<br />
<br />
If the host disconnects due to network trouble, etc., the host role is passed on to other participants. In such a case, you can reclaim the host role by following these steps.<br />
# Rejoining the meeting as a participant.<br />
# Click on the “Participant” menu, then choose “Reclaim Host Role.”<br />
# Type the 6 digit host key that was displayed when the meeting was created.<br />
<br />
When scheduling a meeting, set “Join before host” in “Scheduling options” to allow participants to enter the meeting room even if the host has not started the meeting. If the participant choose “Reclaim Host Role,” they can become the host and proceed with the meeting.<br />
<br />
[[ファイル:Webex_meetings_join_before_host_en.png|500px]]<br />
<br />
==== Reports ====<br />
<br />
You can download reports that have to do with usage, attendance. It takes time for the report to be created after the meeting is over.<br />
<br />
# Click your name in the upper-right of the home screen, and then select “My reports.”<br />[[ファイル:Webex_my_report_en.png|200px]]<br />
# Click “Usage Report.”<br />[[ファイル:Webex_my_report2_en.png|500px]]<br />
# Search for meetings that have been held. Enter the date and topic, and then click “Display Report.”<br />[[ファイル:Webex_my_report3_en.png|500px]]<br />
# The list of meetings is displayed. At this time, if it is displayed in the “Preliminary Usage Summary Report,” the report has not yet been generated properly. Please wait for it to appear in the “Final Usage Summary Report.” Click on the “Topic” of the meeting you want to check the contents of the report.<br />[[ファイル:Webex_my_report4_en.png|600px]]<br />
# The details of the meeting will be displayed. You can also click “Export Report” to download the displayed content as a CSV file.<br />[[ファイル:Webex_my_report5_en.png|700px]]<br />
<br />
<br />
=== Features for video conferencing systems ===<br />
When joining a meeting with a video conferencing system, the features are more limited than those of desktop apps and tablet / smartphone apps.<br />
<br />
==== Share content ====<br />
* When you start sharing a content from the video conferencing system, the content will be shared to the joining a host / participant from the Webex app.<br />
* When the host / participant joining from the Webex app start sharing a content, the content is also shared to the joining a host / participant from the video conferencing system.<br />
<br />
==== Mute / Unmute ====<br />
<br />
* '''In addition to mute or unmute from the video conferencing system to Webex, it is possible to mute the video conferencing system on the Webex side.'''<br />
* If you set “Mute All” or something similar on the host side, the video conferencing system will be muted on the Webex side.<br />
* To mute or unmute from the video conferencing system, enter '''*6''' on the dial pad.<br />
<br />
==== Raise / Lower hand ====<br />
<br />
* To raise or lower your hand from the video conference system, enter '''*3''' on the dial pad.<br />
<br />
==== Change screen layouts ====<br />
<br />
* To change the layout of the screen displayed on the main screen of the video conferencing system, enter '''2''' or '''8''' on the dial pad.<br />
<br />
==== Lock / Unlock meeting (Host only) ====<br />
<br />
* To lock or unlock the meeting from the video conferencing system, enter '''*5''' on the dial pad.<br />
<br />
==== Mute / Unmute all participants (Host only) ====<br />
<br />
* To mute all participants from the video conferencing system, enter '''##''' on the dial pad.<br />
* To unmute all participants from the video conferencing system, enter '''99''' on the dial pad.<br />
<br />
==== See Webex Meetings help ====<br />
<br />
* To play the operation help from the video conferencing system, enter '''**''' on the dial pad.</div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=How_to_use_Webex_Events&diff=4367How to use Webex Events2021-08-02T07:51:18Z<p>Fujimoto.miyuki: /* Roles */</p>
<hr />
<div>[[Information Technology Team]] > [[Collaboration tool]] > [[How to use Webex Events]]<br />
<br />
{| class="wikitable"<br />
| [[Webex Eventsの利用方法|日本語]]<br />
|}<br />
<br />
__TOC__<br />
<br />
<br />
== Roles ==<br />
<br />
Webex Events has the following roles.<br />
<br />
; '''Host'''<br />
: You can start / end a event and assign users to “Presenter” or “Panelist.”<br />
; '''Presenter'''<br />
: They can share the contents and mute / unmute themselves.<br />
; '''Panelist'''<br />
: They can answer Q&As from participants and mute / unmute themselves.<br />
; '''Participants'''<br />
: Video images of the participants will not be shown (the participants’ camera will be turned off completely), and they cannot unmute themselves unless the host does.<br />
: Also, since it is assumed that participants of the event do not know each other, chatting is not possible between the participants.<br />
: The participants can only chat with the host, the panelists and the presenter. The Q&A is the only platform on which participants can view other participants’ messages.<br />
<br />
== Screen composition ==<br />
<br />
== Sign in ==<br />
<br />
Same as Webex Meetings, see [[How_to_use_Webex_Meetings#Sign_in]].</div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=How_to_use_Webex_Events&diff=4366How to use Webex Events2021-08-02T07:50:37Z<p>Fujimoto.miyuki: /* Roles */</p>
<hr />
<div>[[Information Technology Team]] > [[Collaboration tool]] > [[How to use Webex Events]]<br />
<br />
{| class="wikitable"<br />
| [[Webex Eventsの利用方法|日本語]]<br />
|}<br />
<br />
__TOC__<br />
<br />
<br />
== Roles ==<br />
<br />
Webex Events has the following roles.<br />
<br />
; '''Host'''<br />
: They can start / end a event and assign users to “Presenter” or “Panelist.”<br />
; '''Presenter'''<br />
: They can share the contents and mute / unmute themselves.<br />
; '''Panelist'''<br />
: They can answer Q&As from participants and mute / unmute themselves.<br />
; '''Participants'''<br />
: Video images of the participants will not be shown (the participants’ camera will be turned off completely), and they cannot unmute themselves unless the host does.<br />
: Also, since it is assumed that participants of the event do not know each other, chatting is not possible between the participants.<br />
: The participants can only chat with the host, the panelists and the presenter. The Q&A is the only platform on which participants can view other participants’ messages.<br />
<br />
== Screen composition ==<br />
<br />
== Sign in ==<br />
<br />
Same as Webex Meetings, see [[How_to_use_Webex_Meetings#Sign_in]].</div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=How_to_use_Webex_Meetings&diff=4365How to use Webex Meetings2021-08-02T07:21:52Z<p>Fujimoto.miyuki: /* Detailed Settings for Speaker, Microphone and Camera */</p>
<hr />
<div>[[Information Technology Team]] > [[Collaboration tool]] > [[How to use Webex Meetings]]<br />
<br />
{| class="wikitable"<br />
| [[Webex Meetingsの利用方法|日本語]]<br />
|}<br />
<br />
__TOC__<br />
<br />
<br />
== Roles ==<br />
<br />
Webex Meetings has the following roles.<br />
<br />
; '''Host'''<br />
: They can start / end a meeting and assign users to “Presenter. ” <br />
: They can also mute / unmute microphones of participants, but participants can cancel it themselves.<br />
; '''Cohosts'''<br />
: In addition to closing the event, they can set presenter privileges, control breakout sessions, and move participants to and from the lobby. <br />
: They can also set the participant's microphone mute, but they can also unmute it themselves. <br />
: Compared to the host, you can't control the recording and start of the event, but the rest is pretty much the same.<br />
; '''Presenter'''<br />
: They can share the contents, and use a poll to create and share questionnaires.<br />
: If the host has chosen the setting “Anyone Can Share,” the participant who shared the content automatically becomes the presenter. <br />
: When “Anyone can share” is on, any participant can share content in the meeting.<br />
: When “Anyone can share” is off, only presenter set up by the host / Cohosts will be able to share content and manage polling.<br />
; '''Participants'''<br />
: They can mute / unmute the microphone and send the camera image. They can chat with other participants and the host.<br />
<br />
<br />
== Screen composition ==<br />
<br />
When you enter the conference room, the following screen will be displayed (It looks different if another participant is already in the room).<br />
<br />
[[ファイル:Webex_meeting_entryview.png|500px]]<br />
<br />
Buttons are lined up at the bottom of the screen. Hover the mouse over the button to display the name. We will explain from left to right.<br />
<br />
[[ファイル:Webex_meeting_entryview_numbering.png|500px]]<br />
<br />
; '''(1) Connect Audio'''<br />
: If you want to join the meeting with your audio muted, click '''Mute'''.<br />
: You'll see '''Unmute''' when your microphone is muted. Click Unmute when you want to speak in the meeting.<br />
: Mute your microphone (make the icon '''Unmute''') when you don’t speak. Unexpected sounds may be leaked to other participants if you do not mute the mic.<br />
: While the Webex window is active, you can only unmute while holding down the spacebar (releasing the spacebar will mute it).<br />
; '''(2) Start Your Video'''<br />
: If you want to join the meeting with your video turned off, click '''Stop video'''.<br />
: You'll see '''Start video''' when your video is turned off. Click Start video when you want to show your video.<br />
: If the connection environment is unstable, stop the video (make the icon '''Start video''').<br />
; '''(3) Share Content'''<br />
: Share your screens to share materials with other participants.<br />
: You can share your PC screen or share specific application windows.<br />
: It is also used to show a PowerPoint document at hand, to show a video, and to show your writing by connecting to a OH camera, etc. There is also a whiteboard function, so you can share material you have handwritten on your device.<br />
; '''(4) Record meeting (Host only)'''<br />
: You can record your meeting.<br />
: You can save it to the cloud (on the Webex server) or your computer, but sometimes it does not allow you to save it to your computer, depending on the setting.<br />
; '''(5) Breakout Sessions (Host or Cohosts only)'''<br />
: You can control breakout sessions.<br />
; '''(6) Other options'''<br />
: There are other options here.<br />
; '''(7) Leave'''<br />
: Leave the conference room.<br />
; '''(8) Participants''' <br />
: Press the participant button to display a list of participants.<br />
: In the participant list, you can hover your mouse over each name to send a direct message to that participant or to make that participant leave the meeting from a pull-down menu.<br />
; '''(9) Chat'''<br />
: Pressing the chat button will bring up a chat window where you can send a message to everyone or a specific person.<br />
; '''(10) Panel options'''<br />
: Pressing the button to dislay Notes window or Polls window.<br />
<br />
<br />
== Sign in ==<br />
<br />
# Access https://utokyo-science.webex.com/ .<br />
# Click on “Sign in”<br />
# Enter 10-digit UTokyo Common ID@s.u-tokyo.ac.jp in mail address and click on “Next”<br />
#* If your 10-digit UTokyo Common ID is 1234567890, your Webex login mail address is 1234567890@s.u-tokyo.ac.jp .<br />
#* You will be authenticated using client certificate of the School of Science.<br />
<br />
== Initial settings on first sign in ==<br />
<br />
# Configure Personal Room name, Personal Room link and Host PIN in Preferences -> My Personal Room.<br />
<br />
<br />
== Schedule a meeting in the future ==<br />
<br />
# Click on “Schedule” on the home screen to set the meeting topic, password, date, time, and attendees.<br />
#* '''Meeting type''' : Select the type of this meeting.<br />
#*; Webex Meetings Pro Meeting<br />
#*: Select this for normal lectures and meetings.<br />
#*: You can record the meeting on the server, connect a video conferencing system (Polycom, etc.), and use the breakout session feature and lobby.<br />
#*; '''Webex Meetings Encrypted Meeting'''<br />
#*: You can hold a meeting with End-to-End Encryption enabled.<br />
#*: After the audio and video are encrypted at the participants, the communication is not decrypted even at the intermediate Webex server, but only at the other participants.<br />
#*: You will not be able to record the meeting on the server, or participate via video conferencing system (Polycom, etc.) or phone.<br />
#* '''Meeting topic''' : Enter the name of this meeting. This is the required item.<br />
#* '''Meeting password''' : An arbitrary string of characters is displayed, but can be changed.<br />
#* '''Date and time''' : The most recent time you opened this screen is displayed, but you can change it by pressing the symbol on the far right. You can also choose to repeat it. If you check the Recurrence checkbox, you will see an item to set about the repetition rules.<br />
#* '''Attendees''' : Enter your email address here. An invitation email will be automatically sent to the participants set here when this entire setup is completed.<br />
#* '''Show advanced options''' : You can set the audio connection options, discussion items, and scheduling options. For example, you can start recording automatically, allow participants to join before the host, register attendees, and set up reminder emails.<br />
# After finishing settings, click on “Schedule”. You will obtain a meeting number.<br />
#* At the same time, participants obtain the invitation email.<br />
#* You can add other participants to the meeting by sharing the meeting link, meeting number and password. However, do not let participants know the host key.<br />
<br />
== Start a meeting ==<br />
<br />
'''To start a meeting, the host must operate the Webex system.'''<br />
<br />
There are two kinds of meetings: Scheduled meeting and Instant meeting.<br />
<br />
=== Scheduled meeting ===<br />
<br />
To start a scheduled meeting, locate your meeting in the “Upcoming Meetings” section on the home screen and select “Start”. <br />
<br />
Check the connected devices and audio on the preview screen, and select the “Start meeting” button.<br />
<br />
=== Instant meeting (Personal Room) ===<br />
<br />
To hold an instant meeting, click the “Start a Meeting” on the home screen. You will immediately move to the preview screen, where you can start the meeting by clicking “Start a Meeting”. <br />
<br />
Invite participants to the meeting by sharing the URL displayed below the “Personal Room” or the meeting number. You can check your meeting number by selecting “More ways to join.”<br />
<br />
=== Video conferencing system ===<br />
<br />
# Call '''210.4.202.4''' from your video conferencing system.<br />
# You will hear an announcement asking you to enter the meeting number. Enter the meeting number that was generated when the meeting was scheduled, and enter '''#''' at the end.<br />
#If the meeting has not yet started, an announcement will be made asking you to enter the host key. Enter the host key that was generated when the meeting was scheduled, and enter '''#''' at the end.<br />
#* By entering the host key, you are “starting” the conference.<br />
<br />
== Join a meeting ==<br />
<br />
# Open your email invite, and click "Join meeting" will open the default browser and launch the Webex Meetings application.<br />
# Enter your name and email address, and click "Next" to move to the preview window. <br />
# In the preview window, you can make sure your audio, microphone, and camera settings. This is where you can toggle the settings for which equipment you want to use for audio and microphone, such as if you are wearing a headset. If it doesn't work here, you can change it after you join the meeting.<br />
#* If you don't see anything on the preview window, your camera may not be recognized, so check the camera settings in the bottom corner.<br />
#* Check here if the microphone can be heard well. If the indicator below the microphone responds when you play a sound, it is picking up the sound.<br />
# The microphone and video buttons on the screen allow you to un-mute/set and stop/start the video, respectively. The default setting is to hear sound and see the video.<br />
# Click "Join Meeting" to join the meeting. If you are the host, you can start the meeting.<br />
# If you are not the host of the meeting, you cannot join the meeting even if the time has passed. (You can also set it so that the host can enter the room before the meeting starts.<br />
<br />
=== Video conferencing system ===<br />
<br />
# Call '''210.4.202.4''' from your video conferencing system.<br />
# You will hear an announcement asking you to enter the meeting number. Enter the meeting number sent to you by the host, and enter '''#''' at the end.<br />
# If the meeting has a password, you will hear an announcement asking you to enter the password. Enter the password sent to you by the host, and then enter '''#''' at the end.<br />
#* If the conference has not started, you will be disconnected automatically.<br />
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== Features for the Webex Meetings ==<br />
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=== Features for host and participants ===<br />
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==== Screen sharing ====<br />
When you click on“Share”, the screen options to share will appear. Select the one you want to share and start sharing the screen.<br />
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[[ファイル:Webex_share_en.png|500px]]<br />
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When “Screen 1” is selected, a screen which the person is literally looking at is shared with everyone (If there are multiple screens such as when using a multi-monitor, the number of options increases like “Screen 1,” “Screen 2,” ...).<br />
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The currently open window/app is also displayed as an option. You can share a specific window/app to share. If you don’t want participants to see the whole screen, select only the window/app you want to share.<br />
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If you select “New Whiteboard”, a whiteboard that participants can draw freely will be shared with everyone.<br />
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If you select “Optimize for mothion and video” from the drop-down menu, you will see a checkbox “Share your computer audio.” If you check this, you can share the audio of your computer.<br />
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==== Detailed Settings for Speaker, Microphone and Camera ====<br />
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[[ファイル:Webex_config_sound_en.png|300px|baseline]] [[ファイル:Webex_config_camera_en.png|300px|baseline]]<br />
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Click “Other Options” and then “Speakers, Microphones, Cameras” to set and check the speaker, microphone and camera.<br />
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[[ファイル:Webex_config_sound_setting_en.png|400px|baseline]] [[ファイル:Webex_config_camera_setting_en.png|400px|baseline]]<br />
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* '''Speaker''' : You can select the speaker you want to use (You will have multiple choices in case you have a separate speaker on your PC. Select the one you want). Click “Test” to hear a confirmation sound.<br />
* '''Microphone''' : You can select the microphone you want to use (You will have multiple choices in case you have a separate microphone on your PC. Select the one you want). If the microphone properly collects sound, the meter below will oscillate. Check “Automatically adjust volume” box if necessary.<br />
* '''Camera''' : You can select the camera you want to use (You will have multiple choices in case you have a separate camera on your PC. Select the one you want). A preview of the camera is displayed down below. You can set virtual or blurred backgrounds, but '''some devices with low performance may not be able to set virtual backgrounds'''.<br />
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==== Participants ====<br />
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Select “Participants” will bring up a screen where you can see a list of participants.<br />
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[[ファイル:Webex_participants_host.png]] [[ファイル:Webex_participants_attendee.png]]<br />
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The left side shows the host’s view, and the right side the participant’s view.<br />
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* '''Raise / Lower hand icon''': When the participants (other than the host) press the Raise hand icon, they can raise their hands. The host can check who is raising a hand. In the figure above, the test user is raising their hand.<br />
* '''Microphone icon''': Participants with a red microphone icon have their microphones muted. The host can also mute participants’ microphones. In the above figure, the microphones of the test host and test user are muted.<br />
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You can also search and sort the participants.<br />
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==== Chat ====<br />
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Open “Chat” panel to enable text chat. You cannot read the chat history before you join.<br />
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[[ファイル:Webex_chat.png]]<br />
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* '''Recipient''': Select the recipient of the message. If you select “Everyone”, it will be sent to everyone.<br />
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==== Q&A ====<br />
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To open the Q&A panel, click Panel options and select “Q&A”.<br />
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[[ファイル:Webex_qa_host.png]] [[ファイル:Webex_qa_participant.png]]<br />
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* The left side shows the host's view, and the right side the participant's view. When the answers to the questions are ready, both the questions and answers are shared with all participants. Participants who joined the event in the middle can also read the past Q&A.<br />
* You can select who you'd like to ask from the dropdown menu.<br />
* As a host, cohost, or presenter, when you click “Send Privately,” you can choose to “Answer privately,” “Defer,” or “Dismiss.” Responses that should not be shown to all participants can be “Answer privately,” while responses that need to be investigated and will take time to answer can be “Defer,” and so on.<br />
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==== Breakout Sessions ====<br />
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With the breakout session feature, you can create multiple breakout sessions in addition to the main meeting, and participants can scatter to their assigned breakout session to discuss or come back to the main meeting. Up to 100 breakout sessions can be created, and up to 100 participants can be assigned to each breakout session.<br />
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'''The breakout session feature is not available in Webex Meetings Encrypted Meeting.'''<br />
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Participants can move to the session by pressing the Join button. When they are done, they can press the Close button to return to the main meeting. (This action may be limited in behavior by the host.)<br />
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[[ファイル:Webex_breakout_enter.png]] [[ファイル:Webex_breakout_leave.png]]<br />
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If the host or a cohost has allowed participants to choose any session, click "Show all breakout sessions" in the participant panel and select the session you want to join.<br />
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[[ファイル:Webex_breakout_enter_any_session.png|700px]]<br />
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During the breakout session, participants can share video and screen images and chat with each other as in the main meeting (This is the same as the non-breakout session part.)<br />
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In addition, you can ask for help from the host. If you ask for help, the host will be notified, and they may come to your session. If the host is joining one of the sessions, you cannot ask for help. Let's wait.<br />
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[[ファイル:Webex_breakout_callhelp.png]]<br />
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For more information on host operations, see [[#Breakout Sessions (Host)]].<br />
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==== Lobby ====<br />
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If a meeting is locked and participants try to join, they will be moved to the lobby.<br />
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'''In Webex Meetings Encrypted Meeting, participants cannot be moved to the lobby once they have entered the meeting room.'''<br />
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[[ファイル:Webex_lobby_en.png|600px]]<br />
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=== Specific features for host ===<br />
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==== Breakout Sessions (Host) ====<br />
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The host can set the number of breakout sessions, assign participants to breakout sessions, change the name of each breakout session, and set the time limit and countdown timer. '''The breakout session feature is not available in Webex Meetings Encrypted Meeting.'''<br />
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* You can create up to 100 breakout sessions, and each breakout session can have up to 100 participants.<br />
* Breakout sessions can be set up when you schedule them, or you can activate them from the menu bar after the meeting has started.<br />
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[[ファイル:Webex_enable_breakout.png|500px]]<br />[[ファイル:Webex_enable_breakout_menubar.png]]<br />
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Click “Create Assignments” to open the manage breakout sessions window. In this window, you can check or change the participants' assignments to each breakout session, and add, delete, or rename breakout sessions.<br />
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* Click “Settings” to allow participants to join or leave the breakout session (to go to the main meeting), or to set the time limit for the session and the countdown timer until the time expires.<br />
* Click “Reset” to start over from the setting of the number of breakouts. Any assignments you make manually will be overwritten.<br />
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[[ファイル:Webex_breakout_manage.png|500px]]<br />
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[[ファイル:Webex_breakout_setting.png|300px]] [[ファイル:Webex_breakout_reset.png|300px]]<br />
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When you schedule a meeting, you can click “Preassign breakout sessions” to assign invitees to each breakout session; you can also import the assignments in a CSV file.<br />
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[[ファイル:Webex_breakout_preassign1.png|450px]]<br />
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[[ファイル:Webex_breakout_preassign2.png|350px]]<br />
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[[ファイル:Webex_breakout_preassign3.png|750px]]<br />
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Click “Start breakout sessions” to begin.<br />
* The list of participants will be divided into the main meeting and breakout sessions. The breakout sessions list the participants for each session.<br />
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[[ファイル:Webex_breakout_participants_main.png|300px]] [[ファイル:Webex_breakout_participants_session.png|300px]]<br />
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“Join” will appear in the list of breakout sessions in the Participants panel. Click on it to join any session.<br />
* To leave the session, click the red “Leave session” button below. You will be returned to the main meeting.<br />
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If you are in the main meeting and help is requested from a breakout session, a window will pop up and you will be able to join that session.<br />
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[[ファイル:Webex_breakout_helpcalled_en.png|300px]]<br />
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During a breakout session, click the “Breakout sessions” at the bottom of the screen to change participant assignments or end the breakout session.<br />
* Click “Broadcast” to send a message to the participants of a particular session or all sessions.<br />
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[[ファイル:Webex_breakout_exit_en.png|500px]]<br />
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==== Lock meeting / Move to Lobby ====<br />
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You can lock the meeting to prevent new participants from joining freely, for example, when holding a highly confidential meeting. '''In Webex Meetings Encrypted Meeting, participants cannot be moved to the lobby once they have entered the meeting room.'''<br />
* Attendees who attempt to join the meeting while it is locked will wait in the lobby.<br /><br />
[[ファイル:Webex_meeting_lock_en.png|250px]]<br />
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==== Lower participant's hands ====<br />
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You can lower the hands of the participants who raised their hands. You can also have everyone lower their hands at once when multiple people are raising their hands.<br />
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Right-click on the participant raising their hand and select “Lower hand” or “Lower all hands.” <br />
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[[ファイル:Webex_lower_hands_en.png|300px]]<br />
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==== Mute all participants ====<br />
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When scheduling a meeting, you can mute the participants when they join the meeting.<br />
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After the meeting has started, you can still “Mute on entry” from the “Participant” menu.<br />
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[[ファイル:Webex_mute_on_join_en.png|300px]]<br />
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You can instantly mute all participants by clicking “Mute All” in the “Participant” menu or in the Participants panel.<br />
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[[ファイル:Webex_all_mute_en.png|300px]]<br />
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Uncheck the “Allow Attendees to Unmute Themselves” to prevent participants from unmuting themselves and starting to talk.<br />
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[[ファイル:Webex_forced_mute_en.png|300px]]<br />
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==== Restricting content sharing ====<br />
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You can restrict content sharing to perticipants other than those assigned the role of “presenter” by the host. Unchecking “Anyone Can Share” in the “Participant” menu will prevent unexpected participants from sharing content.<br />
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==== Entry and exit tone ====<br />
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You can play a sound when a participant enters / exits the meeting. You can prevent unexpected participants from getting mixed in without your knowledge, but it can be annoying in a meeting with many participants. Set in “Entry and exit tone” at the time of scheduling, or set in “Entry and Exit Tone” in the “Participant” menu after the meeting starts.<br />
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==== Assign privileges ====<br />
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In the “Participant” menu, “Assign Privileges” allows you to set detailed privileges for each participant.<br />
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[[ファイル:Webex_privilege_communication_en.png|500px]]<br />
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[[ファイル:Webex_privilege_participant_en.png|500px]]<br />
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==== Recordings ====<br />
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By recording all the meetings and publishing them on ITC-LMS etc., you can use them as teaching materials for students with poor network communication conditions or for review.<br />
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You can set “Automatic recording” when setting up the meeting, or you can record at any time during the meeting by clicking on the “Record” button.<br />
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* Only the host can record. Cohosts are not allowed.<br />
* Recording is paused during breakout sessions.<br />
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[[ファイル:Webex_meeting_auto_record_en.png|600px]]<br />
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The recorded video file will be automatically saved in MP4 format and stored in the “Recordings” menu of the home screen. You can also download it or generate a password-protected link (URL) to share it.<br />
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[[ファイル:Webex_meeting_record_1_en.png|500px]]<br />
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[[ファイル:Webex_meeting_record_2_en.png|600px]]<br />
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==== Reclaim host role ====<br />
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If the host disconnects due to network trouble, etc., the host role is passed on to other participants. In such a case, you can reclaim the host role by following these steps.<br />
# Rejoining the meeting as a participant.<br />
# Click on the “Participant” menu, then choose “Reclaim Host Role.”<br />
# Type the 6 digit host key that was displayed when the meeting was created.<br />
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When scheduling a meeting, set “Join before host” in “Scheduling options” to allow participants to enter the meeting room even if the host has not started the meeting. If the participant choose “Reclaim Host Role,” they can become the host and proceed with the meeting.<br />
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[[ファイル:Webex_meetings_join_before_host_en.png|500px]]<br />
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==== Reports ====<br />
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You can download reports that have to do with usage, attendance. It takes time for the report to be created after the meeting is over.<br />
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# Click your name in the upper-right of the home screen, and then select “My reports.”<br />[[ファイル:Webex_my_report_en.png|200px]]<br />
# Click “Usage Report.”<br />[[ファイル:Webex_my_report2_en.png|500px]]<br />
# Search for meetings that have been held. Enter the date and topic, and then click “Display Report.”<br />[[ファイル:Webex_my_report3_en.png|500px]]<br />
# The list of meetings is displayed. At this time, if it is displayed in the “Preliminary Usage Summary Report,” the report has not yet been generated properly. Please wait for it to appear in the “Final Usage Summary Report.” Click on the “Topic” of the meeting you want to check the contents of the report.<br />[[ファイル:Webex_my_report4_en.png|600px]]<br />
# The details of the meeting will be displayed. You can also click “Export Report” to download the displayed content as a CSV file.<br />[[ファイル:Webex_my_report5_en.png|700px]]<br />
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=== Features for video conferencing systems ===<br />
When joining a meeting with a video conferencing system, the features are more limited than those of desktop apps and tablet / smartphone apps.<br />
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==== Share content ====<br />
* When you start sharing a content from the video conferencing system, the content will be shared to the joining a host / participant from the Webex app.<br />
* When the host / participant joining from the Webex app start sharing a content, the content is also shared to the joining a host / participant from the video conferencing system.<br />
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==== Mute / Unmute ====<br />
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* '''In addition to mute or unmute from the video conferencing system to Webex, it is possible to mute the video conferencing system on the Webex side.'''<br />
* If you set “Mute All” or something similar on the host side, the video conferencing system will be muted on the Webex side.<br />
* To mute or unmute from the video conferencing system, enter '''*6''' on the dial pad.<br />
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==== Raise / Lower hand ====<br />
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* To raise or lower your hand from the video conference system, enter '''*3''' on the dial pad.<br />
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==== Change screen layouts ====<br />
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* To change the layout of the screen displayed on the main screen of the video conferencing system, enter '''2''' or '''8''' on the dial pad.<br />
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==== Lock / Unlock meeting (Host only) ====<br />
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* To lock or unlock the meeting from the video conferencing system, enter '''*5''' on the dial pad.<br />
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==== Mute / Unmute all participants (Host only) ====<br />
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* To mute all participants from the video conferencing system, enter '''##''' on the dial pad.<br />
* To unmute all participants from the video conferencing system, enter '''99''' on the dial pad.<br />
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==== See Webex Meetings help ====<br />
<br />
* To play the operation help from the video conferencing system, enter ** on the dial pad.</div>Fujimoto.miyukihttps://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=%E3%83%95%E3%82%A1%E3%82%A4%E3%83%AB:Webex_config_camera_setting_en.png&diff=4364ファイル:Webex config camera setting en.png2021-08-02T07:20:21Z<p>Fujimoto.miyuki: </p>
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<div></div>Fujimoto.miyuki