Collaboration toolのソースを表示

[[Information Technology Team]] > [[Collaboration tool]]

{| class="wikitable"
| [[コラボレーションツール|日本語]]
|}

__TOC__

<span style="color:red; font-size: 24pt">Webex service is available for Faculty Members, Project Faculty Members, URA and Staff/Technical staff members.<br /><s>Estimated start date of use: April 1st, 2020</s></span>

<span style="color:red; font-size: 24pt">We will setup accounts of 1. Faculty Members, Project Faculty Members, URA and Staff members, then 2. Students. It may take some time students’ accounts is prepared. Please use campus-wide services. [[#Other collaboration tools]]</span>


== General information ==

=== Purpose ===

Collaboration tool is a tool to communicate over Internet with each own computer or smartphones. 
School of Science introduces Webex as a result of comparison of several services.

=== Available services ===

* Virtual Meeting Room “Webex Meetings”
** Each paid user has each virtual meeting room and can invite participants. Up to 1,000 people can participate in a room.
** Each user is assigned static “Meeting Number”. Another (random) number is assigned when a user schedules a meeting.
** Video conference system (Polycom, etc.) can connect to the room.
** The meeting can be recorded, and the data is saved infinitely.
** The transcription function of recording is provided. (English only)

* Messaging space “Webex Teams”
** Basic function
*** Anyone can create an account for free. A user creates “space” and send messages. 
*** Up to 5,000 users can join a space.
*** All messages are saved in the cloud, and you can review them from other devices. Files can be shared.
*** Voice/Video chatting is available in the space, but it's unavailable for spaces which more than three users join.
** Paid users’ function
*** Voice/Video chatting is available for spaces which up to 200 users join if at least one paid user joins the space.
*** Paid user can moderate a space.

=== Supported environment ===

Users can use Webex with computer software or smartphone app. Browsers can be used, but software/app works smoothly.

Computer software and smartphone app can be downloaded from https://utokyo-science.webex.com/ .

=== Important notice ===

* Webex cannot be used with office work terminals (事務業務端末).
* Some service may not be working. Prepare a fallback plan in case of any trouble.

== Paid user ==

* Faculty members (Prof., Assoc. Prof., Lecturer, Asst. Prof.) and Project Faculty members of the School of Science
* URA of the School of Science
* Staff members who supports IT communication of faculty members of the School of Science
* Students of the School of Science

Others cannot use Webex services as a paid user (i.e. cannot use Webex Meetings).

== Preparation ==

Client certificate of School of Science is used to authenticate your eligibility. For details on School of Science account, see [[School of Science account]].

== Webex Meetings ==

=== Sign in ===

# Access https://utokyo-science.webex.com/ .
# Click on “Sign in”
# Enter 10-digit Universal ID@s.u-tokyo.ac.jp in mail address and click on “Next”
#* If your 10-digit Universal ID is 1234567890, your Webex login mail address is 1234567890@s.u-tokyo.ac.jp .
#* You will be authenticated using client certificate of the School of Science.

=== Initial settings on first sign in ===

# Configure Personal Room name, Personal Room link and Host PIN in Preferences -> My Personal Room.

=== Start a meeting ===

# Click on “Home” icon.
# Click on “Start a Meeting”.
# Cisco Webex Meetings application launches. Click on “Start Meeting”.
#* Enjoy!

=== Schedule a meeting in the future ===

# Click on “Schedule”.
# Enter topic, password, etc.
# Click on “Schedule”.
#* Meeting Information is shown. Tell it to attendees.
#* Invitation mail will be sent if you enter attendees. 
#* Tell information under “Join by video system” to attendees who use a video conference system such as Polycom.

=== Start a scheduled meeting ===

# Scheduled meetings are listed under “Scheduled meetings”. Click on “Start”.
# Cisco Webex Meetings application launches. Click on “Start Meeting”.
#* Enjoy!

== Webex Teams ==

=== Sign in ===

# Access https://teams.webex.com/signin .
# Enter 10-digit Universal ID@s.u-tokyo.ac.jp in mail address and click on “Next”
#* If your 10-digit Universal ID is 1234567890, your Webex login mail address is 1234567890@s.u-tokyo.ac.jp .
#* You will be authenticated using client certificate of the School of Science.

=== Search for a user ===

You can search for a user with his/her name or 10-digit Universal ID.
* The user’s name is copied from School of Science account at the time his/her Webex account is created. It is in kanji and/or hiragana for Japanese, in alphabet for users from other countries.
* You can search for a user with only surname or given name. (As long as we tested.)
* Webex teams begin to search for a user when you enter a space. If his/her surname or given name is one character, you need to enter two spaces. (As long as we tested.)
* You can search for a user other than School of Science member with his/her email address.

=== Start a group messaging ===

# Click on “+” icon on the right of the search window, then click on “Create a space”.
# Enter the name of space and search for users. See [[#Search for a user]].
# Click on “Create”.

== Staff members who supports IT communication of faculty members ==
There are staff members who supports IT communication of faculty members in each department / affiliated facilities offices. 

== Frequently asked questions ==
; I want to use Webex in lecture.
: Ask academic affairs staff for each department.
: Guide for Campus-wide Webex service [http://translate.google.com/translate?langpair=ja%7Cen&hl=en&u=https://utelecon.github.io/google_hangouts_meet/ Online class / Web conference portal site @ The University of Tokyo] will be great help.
; I can’t sign in to Webex. / I can’t use Webex services.
: Confirm you correspond to [[#Paid user]].
: Check service status. https://status.webex.com/service/status
; Howling occurs.
: Howling may occur when two or more participants are in same room. Mute microphone except for only one speaker and microphone.

== Other collaboration tools ==
Consider using following services in case Webex Meetings is not usable.

=== Google Hangout Meet ===
ECCS (Educational Campus-wide Computing System) serves Google Hangout Meet.

Refer to https://www.ecc.u-tokyo.ac.jp/announcement/2020/03/03_3131.html for terms to use and how to use.

=== Webex Meetings ===
You may be able to use Webex Meetings if you activate ECCS Cloud Mail. This is limited-time offer.

Refer to https://www.u-tokyo.ac.jp/adm/dics/ja/90dayswebex.html for terms to use and how to use.

=== Zoom ===
Anybody of Univ. of Tokyo can use Zoom until April 30, 2020 if he/she activates ECCS Cloud Mail.
A meeting which up to 500 people attends can be created.

== References ==
; [http://translate.google.com/translate?langpair=ja%7Cen&hl=en&u=https://utelecon.github.io/google_hangouts_meet/ Online class / Web conference portal site @ The University of Tokyo]
: Helpful guide '''for Campus-wide Webex service''' written by Information Technology Center and Center for Research and Development of Higher Education.
; [https://github.com/DEIM2020/wiki/blob/master/README.md DEIM2020 オンライン開催 虎の巻] (Japanese)
: Flock of know-how for online forum.
; [https://help.webex.com/en-us/47hkcw/View-My-Webex-Reports-on-Your-Cisco-Webex-Site Webex Help Center: My Webex Reports]
: Describes how to get the list of participants, etc. of the meetings which you hosted.
; [https://gblogs.cisco.com/jp/tag/cisco-webex-%e3%81%a7%e3%81%af%e3%81%98%e3%82%81%e3%82%8b-%e3%83%86%e3%83%ac%e3%83%af%e3%83%bc%e3%82%af/ Cisco Webexではじめるテレワーク]　(Japanese)
: Guidebook for tele-work written by Cisco.

[[Category: Information Technology Team]]