File transfer service

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Information Technology Team > File transfer service


1 Service features

  • Transferring files that are too large to be e-mailed!
  • Transferring many files at a time!
→ Each user has a quota of 1 GB.
  • Accessing files off campus!
→ Users with Internet access can upload/download files from anywhere, anytime.
  • Exchanging files with external users!
→ Files are published on the Web and can be exchanged with external users.
→ Enhanced security is delivered through password protection and timed publication.

1.1 Precautions

Use this service as a file transfer tool.

The service does not offer a file sharing server and is not intended to provide users’ shared folders for long-term file storage/archiving.

2 Supported users

All faculty and students with an account for the School of Science authentication system can use the file transfer service.

3 Required environment

The service assumes that the user certificate for the School of Science account has been installed in the Web browser. If this requirement is met, the service is accessible from anywhere and allows file uploading/downloading via the browser.

The service can be used to exchange files with those with no School of Science account through Web Publication of a file/folder.

For Mac OS users
The service does not support Safari due to a certificate authentication bug.
We apologize for the inconvenience. Please use another browser, such as Firefox.

4 Preparation for use

4.1 Faculty without a School of Science account (thin client users)

The setup for the service will be done by the Information Technology Team. Apply to the Information Technology Team for the setup. No specific application form is prescribed; just notify us of your intention to use the service.

4.2 School of Science account holders

Access authentication is performed by using the same user certificate as for Wi-Fi authentication. The file transfer service requires no other special procedures.

※For the user certificate, see the page School of Science account. Note that the service does not accept a guest certificate for Wi-Fi (the guest certificate does not have Wi-Fi access to subnets within the School of Science).

  1. Make sure that the user certificate is installed in the Web browser.
    The installation procedures differ depending on the Web browser.
    Users of Firefox, Google Chrome, and Opera should click here to review the procedures.
  2. Access the following URL via the Web browser.
  3. Once the account information contained in the user certificate is confirmed, the user is automatically logged into the service.
  4. The user’s private folder is created under the TOP folder. The user can work in the folder.
    File trans 01.jpg

5 How to use the service

5.1 File (folder) operation

  • Folder creation
    1. Click [Create Folder] in the left pain to open the “Create Folder” dialog.
      File trans 02.jpg
  • Uploading
    1. Click [Upload] in the left pane to open the “Upload” dialog.
    2. Two uploading methods are available; choose the preferred method using the button in the upper right.
      • Form
      • D&D (drag and drop) (Java must be installed.)
      File trans 03.jpg
It has been verified that D&D does not function on Firefox/Google Chrome.
When these browsers are in use, use the “Form” method for uploading (June 30, 2011).
  • Viewing/downloading
    1. Click a file name in the file list to open the dialog for downloading.
    2. Click [Open] or [Save].
      File trans 04.jpg
    3. To download multiple files at a time, select all the checkboxes for the files to be downloaded (or click [Select all]) and click [Batch Download] in the left pane.
    4. A zip file is downloaded.
      File trans 05.jpg

5.2 Web Publication

Web Publication of a file/folder allows file exchange with external users regardless of account status.
  • Transferring a file to another user
    • Sender’s steps
    1. Select the checkbox of the file to be transferred and click [Web Publication] in the left pane. The “Web Publication” dialog opens.
    2. Enter settings and click [Create]. Web Publication Address is generated. ※Web Publication Password must be set.
      File trans 06.jpg
    3. Click [Detail] to the right of the file entry in the File List to confirm Web Publication Address or change the settings.
    4. Inform the receiver of Web Publication Address and Web Publication Password by e-mail or other means.
      File trans 07.jpg
    • Receiver’s steps
    1. Access Web Publication Address via the Web browser. When the “Login” screen appears, enter Web Publication Password to log into the “Web Publication” screen.
    2. In the “Web Publication” screen, check that the file you want to receive is in the list and click the file name to open or save it.
  • Receiving a file from an external user (with no School of Science account)
    • Receiver (internal user)’s steps
    1. Create Delivery Folder. With the checkbox for the folder selected in the File List, click [Delivery Folder] in the left pane to open the “Delivery Folder” dialog.
    2. Follow the same steps as those for Web Publication of a file. ※Delivery Folder Password must be set.
    File trans 08.jpg File trans 09.jpg
    • Sender (external user)’s steps
    1. Access Delivery Folder Address via the Web browser. In the “Delivery Folder” screen, select the file and click [Upload].
    2. Inform the receiver of the upload.

5.3 Settings for Web Publication

The default values are preset except for Web Publication Password.

○ Web Publication of a file

  • Limit of download (times): No limit by default. Set the limit, if necessary.
  • Web Publication Expiry Date: Up to 14 days after publication (including the publication day). No extension is allowed.
  • Web Publication Password: Set a password. Password protection is mandatory.

○ Web Publication of Delivery Folder

  • Limit of upload (times): No limit by default. Set the limit, if necessary.
  • Publication Expiry Date: Up to 14 days after publication (including the publication day). No extension is allowed.
  • Delivery Folder Password: Set a password. Password protection is mandatory.
  • Hide uploaded files: This option determines whether or not uploaded files in Delivery Folder, if any, are hidden from the external user. Even if such files are visible, they cannot be viewed or downloaded.