「Collaboration tool」の版間の差分

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__TOC__
 
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<span style="color:red; font-size: 24pt">テクニカルタームはまだ確認していない</span>
 
  
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<span style="color:red; font-size: 24pt">Estimated start date of use: April 1st, 2020</span>
 
  
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== 概要 ==
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 +
== General information ==
  
 
=== Purpose ===
 
=== Purpose ===
  
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Collaboration tool is a communication tool over Internet with each own computers or smartphones.  
+
Collaboration tool is a tool to communicate over Internet with each own computer or smartphones.  
 
School of Science introduces Webex as a result of comparison of several services.
 
School of Science introduces Webex as a result of comparison of several services.
  
 
=== Available services ===
 
=== Available services ===
  
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* Virtual Meeting Room “Webex Meetings”
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# Virtual Meeting Room '''“Webex Meetings”'''
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** Each paid user has each virtual meeting room and can invite participants. Up to 1,000 people can participate in a room.
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#* Each paid user has each virtual meeting room and can invite participants. Up to 1,000 people can participate in a room.
−
** Each user is assigned static “Meeting Number”. Another (random) number is assigned when a user schedules a meeting.
+
#** Each user is assigned static “Meeting Number”. Another (random) number is assigned when a user schedules a meeting.
−
** Video conference system (Polycom, etc.) can connect to the room.
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#** Video conference system (Polycom, etc.) can connect to the room.
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** The meeting can be recorded, and the data is saved infinitely.
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#** The meeting can be recorded, and the data is saved infinitely.
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** Transcription function from recording is provided. (English only)
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#** The transcription function of recording is provided. (English only)
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#* Paid use can use following services as well.<br />Refer to [https://www.cisco.com/c/en/us/products/conferencing/product_comparison.html Webex Suite Comparison] for the comparison of each service.
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* Messaging space “Webex Teams”
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#** '''Webex Training'''
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** Basic function
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#*** Up to 1,000 people can participate in a room.
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*** A user creates “space” 、その中でアカウント（無料で作成可能）を持つ者同士文字メッセージのやりとり（チャット）が可能です。理学系外のユーザーともアカウントを持っていればやりとりが可能です。
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#*** ''Video conference system (Polycom, etc.) CANNOT connect to the room.''
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*** Up to 5,000 users can join a space.
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#*** Testing, instant grading, instructor scoring, breakout sessions and hands-on labs are avaiilable.
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*** All messages are saved in cloud, and you can review them from other device. Files can be shared.
+
#** '''Webex Events'''
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*** スペース内で音声・ビデオチャットも可能ですが、3 人を超えるスペースでは利用できません。
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#** '''Webex Support'''
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** Paid users’ function
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# Messaging space '''“Webex Teams”'''
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*** 音声・ビデオチャットが 200 人までのスペースまで利用可能になります。
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#* Basic function
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*** スペースを『管理者モード』にすることができ、モデレータになってユーザーの追加削除、モデレータの追加削除、スペース名の編集、ユーザーの投稿したチャットの削除ができます。ゼミ内での情報交換で使われている例があります。
+
#** Anyone can create an account for free. A user creates “space” and send messages.
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*** スペースを『アナウンスメントモード』にすることができ、モデレータのみが投稿・ファイル共有できるようになります。お知らせ掲示板のような使い方ができます。
+
#** Up to 5,000 users can join a space.
 +
#** All messages are saved in the cloud, and you can review them from other devices. Files can be shared.
 +
#** Voice/Video chatting is available in the space, but it's unavailable for spaces which more than three users join.
 +
#* Paid users’ function
 +
#** Voice/Video chatting is available for spaces which up to 200 users join if at least one paid user joins the space.
 +
#** Paid user can moderate a space.
  
 
=== Supported environment ===
 
=== Supported environment ===
  
 +
Users can use Webex with computer software or smartphone app. Browsers can be used, but software/app works smoothly.
  
 +
Computer software and smartphone app can be downloaded from https://utokyo-science.webex.com/ .
  
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PCのソフトウェア・スマートホンのアプリで利用可能です。PCのブラウザでも利用可能ですが、ソフトウェアを使用した方が滑らかに利用できます。
+
=== Important notice ===
  
−
PCのソフトウェア・スマートホンのアプリは、 https://utokyo-sos.webex.com/ から入手可能です。
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* Webex cannot be used with office work terminals (事務業務端末).
−
 
+
* Some service may not be working. Prepare a fallback plan in case of any trouble.
−
=== 利用上の注意 ===
 
−
 
 
−
* 事務業務端末では利用できません。
 
−
* すべてのサービス・すべての要素が常時動作しているとは限りません。トラブル時にどうするかはあらかじめ想定しておいてください。
 
  
 
== Paid user ==
 
== Paid user ==
58行目: 60行目:
 
* Students of the School of Science
 
* Students of the School of Science
  
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これ以外の方は、有償ユーザーとしての利用はできません。（i.e. Webex Meetingsは利用できません。）
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Others cannot use Webex services as a paid user (i.e. cannot use Webex Meetings).
  
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== 利用前の準備 ==
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== Preparation ==
  
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サービス利用の際の認証には理学系研究科アカウントのクライアント証明書を使用します。理学系研究科アカウントについては以下のページを参照してください。
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Client certificate of School of Science is used to authenticate your eligibility. For details on School of Science account, see [[School of Science account]].
  
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* [[School of Science account]]
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== Webex Meetings ==
  
−
== Webex Meetings ==
+
; <span style="color:red; font-size: 150%;">[https://utelecon.adm.u-tokyo.ac.jp/webex/ Web会議 WebEx の使い方] (English translation in progress)</span>
 +
: <span style="color:red; font-size: 150%;">Helpful guide '''for Campus-wide Webex service''' written by Information Technology Center and Center for Research and Development of Higher Education. Full of screen shots and more detailed descriptions. Be noted there’s two differences between campus-wide Webex and School of Science Webex: “How to sign in” and “School of Science Webex can be connected with video conference systems”.</span>
 +
: <span style="color:red; font-size: 150%;">There is description of Webex Training and Webex Events as well.</span>
 +
; [https://www.cisco.com/c/m/ja_jp/solutions/webex/how-to-use.html Webex Meetings の会議マニュアル] (Japanese)
 +
: General guide for Webex Meetings
 +
; [[メディア:Cisco_Webex_TIPS_Japanese_rev1.2.pdf]] (Japanese)
 +
: TIPS to use Webex Meetings and Webex Teams comfortably. It may be very helpful.
 +
; [[メディア:Webexを安全快適に使おう-20200219_主催者・参加者.pdf]] (Japanese)
 +
: Instructions to use Webex Meetings safely.
  
 
=== Sign in ===
 
=== Sign in ===
  
−
# Access https://utokyo-sos.webex.com/
+
# Access https://utokyo-science.webex.com/ .
 
# Click on “Sign in”
 
# Click on “Sign in”
 
# Enter 10-digit Universal ID@s.u-tokyo.ac.jp in mail address and click on “Next”
 
# Enter 10-digit Universal ID@s.u-tokyo.ac.jp in mail address and click on “Next”
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#* You will be authenticated using client certificate of School of Science
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#* If your 10-digit Universal ID is 1234567890, your Webex login mail address is 1234567890@s.u-tokyo.ac.jp .
 +
#* You will be authenticated using client certificate of the School of Science.
  
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=== 初回サインイン時の設定 ===
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=== Initial settings on first sign in ===
  
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# 基本設定のパーソナル会議室の会議室名・URL・主催者PINをいじる
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# Configure Personal Room name, Personal Room link and Host PIN in Preferences -> My Personal Room.
  
−
=== すぐに会議を開始する ===
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=== Start a meeting ===
  
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# 「ホーム」アイコンをクリックします
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# Click on “Home” icon.
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# 「ミーティングを開始する」をクリックします
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# Click on “Start a Meeting”.
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# Cisco Webex Meetingsアプリケーションが起動しますので、「ミーティングを開始」をクリックします
+
# Cisco Webex Meetings application launches. Click on “Start Meeting”.
 
#* Enjoy!
 
#* Enjoy!
  
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=== 会議をスケジュールする ===
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=== Schedule a meeting in the future ===
  
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# 「ミーティングを開始する」をクリックします
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# Click on “Schedule”.
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# 議題やパスワード等を入力します
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# Enter topic, password, etc.
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# 「スケジュールする」をクリックします
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#* Select “Webex Meetings Pro Meeting” as Meeting type for a standard meeting.
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#* URLやミーティング番号等、ゲストの方が接続するのに必要な情報が表示されます。メール等で出席者に周知してください。
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#* Select “Webex Meetings Encrypted Meeting” if you want to have an end-to-end encrypted meeting. Features of this type are as follows:
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#* 議題やパスワード等と同時に出席者を登録していれば、招待メールが自動的に送信されます。
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#** Audio/Video data which is encrypted on a participant side is decrypted on the others’ side for the first time. It is not decrypted in Webex server.
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#* Polycomなど、テレビ会議システムから参加する参加者には、「ビデオシステムで参加」の所に書かれた情報を周知してください。
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#** Recording of meeting on Webex server, participating with video conference system such as Polycom or telephone is unavailable.
 +
# Click on “Schedule”.
 +
#* Meeting Information is shown. Tell it to attendees.
 +
#* Invitation mail will be sent if you enter attendees.
 +
#* Tell information under “Join by video system” to attendees who use a video conference system such as Polycom.
  
−
=== スケジュールした会議を開始する ===
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=== Start a scheduled meeting ===
  
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# 「開催予定のミーティング」にリストされていますので、「開始」をクリックします
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# Scheduled meetings are listed under “Scheduled meetings”. Click on “Start”.
−
# Cisco Webex Meetingsアプリケーションが起動しますので、「ミーティングを開始」をクリックします
+
# Cisco Webex Meetings application launches. Click on “Start Meeting”.
 
#* Enjoy!
 
#* Enjoy!
  
−
== Webex Teamsの利用方法 ==
+
== Webex Teams ==
 +
 
 +
; [[メディア:Cisco_Webex_TIPS_Japanese_rev1.2.pdf]] (Japanese)
 +
: TIPS to use Webex Meetings and Webex Teams comfortably. It may be very helpful.
 +
 
 +
=== Sign in ===
 +
 
 +
# Access https://teams.webex.com/signin .
 +
# Enter 10-digit Universal ID@s.u-tokyo.ac.jp in mail address and click on “Next”
 +
#* If your 10-digit Universal ID is 1234567890, your Webex login mail address is 1234567890@s.u-tokyo.ac.jp .
 +
#* You will be authenticated using client certificate of the School of Science.
 +
 
 +
=== Search for a user ===
 +
 
 +
You can search for a user with his/her name or 10-digit Universal ID.
 +
* The user’s name is copied from School of Science account at the time his/her Webex account is created. It is in kanji and/or hiragana for Japanese, in alphabet for users from other countries.
 +
* You can search for a user with only surname or given name. (As long as we tested.)
 +
* Webex teams begin to search for a user when you enter a space. If his/her surname or given name is one character, you need to enter two spaces. (As long as we tested.)
 +
* You can search for a user other than School of Science member with his/her email address.
 +
 
 +
=== Start a group messaging ===
 +
 
 +
# Click on “+” icon on the right of the search window, then click on “Create a space”.
 +
# Enter the name of space and search for users. See [[#Search for a user]].
 +
# Click on “Create”.
 +
 
 +
== Staff members who supports IT communication of faculty members ==
 +
There are staff members who supports IT communication of faculty members in each department / affiliated facilities offices.
 +
 
 +
== Frequently asked questions ==
 +
; I want to use Webex in lecture.
 +
: Ask academic affairs staff for each department.
 +
: Guide for Campus-wide Webex service [http://translate.google.com/translate?langpair=ja%7Cen&hl=en&u=https://utelecon.github.io/google_hangouts_meet/ Online class / Web conference portal site @ The University of Tokyo] will be great help.
 +
; I can’t sign in to Webex. / I can’t use Webex services.
 +
: Confirm you correspond to [[#Paid user]].
 +
: Check service status. https://www.cisco.com/c/m/ja_jp/products/webex/status.html or https://status.webex.com/service/status
 +
; Howling occurs.
 +
: Howling may occur when two or more participants are in same room. Mute microphone except for only one speaker and microphone.
 +
 
 +
== Campus-wide collaboration tools ==
 +
Consider using following services in case Webex Meetings is not usable.
  
−
PCでは、ブラウザからも利用できますが、特に日本語でのやりとりにおいてソフトウェアの使用を強くお勧めします。
+
=== Google Hangout Meet ===
 +
ECCS (Educational Campus-wide Computing System) serves Google Hangout Meet.
  
−
=== サインイン方法 ===
+
Refer to https://www.ecc.u-tokyo.ac.jp/announcement/2020/03/03_3131.html for terms to use and how to use.
  
−
勤務先のメール アドレスとして、共通ID@s.u-tokyo.ac.jp を入力し、「次へ」をクリックします
+
=== Webex Meetings ===
−
* 理学系研究科アカウントのクライアント証明書による認証がおこなわれます
+
Anybody of Univ. of Tokyo can use Webex Meetings until June 8, 2020 after his/her ECCS Cloud Mail is activated.
  
−
=== チャット相手を探す ===
+
Refer to https://www.u-tokyo.ac.jp/adm/dics/ja/90dayswebex.html for terms to use and how to use.
  
−
チャット相手は、名前か共通IDによって検索することができます。
+
Differences between Webex offered by School of Science and Campus-wide Webex are:
−
* 名前は、変更していなければ理学系研究科アカウントに登録された名前（日本人は漢字・ひらがな等、外国の方はアルファベット表記）で検索することができます。
+
* Account to be used to sign in (Campus-wide: 10-digit Universal ID@g.ecc.u-tokyo.ac.jp and password, School of Science: 10-digit Universal ID@s.u-tokyo.ac.jp and authentication with client certificate)
−
* 名字のみでも検索することができるようです。
+
* Video conference system can be connected to Webex offered by School of Science
−
* 半角スペースを入力すると検索が開始されるようです。一文字の名字の方を検索するときは半角スペースを2個必要なようです。
 
−
* 理学系外の方を検索する時は、基本的にはメールアドレスを使用して検索することができます。
 
  
−
=== グループチャットを開始する ===
+
=== Zoom ===
 +
Anybody of Univ. of Tokyo can use Zoom until April 30, 2020 after his/her ECCS Cloud Mail is activated.
 +
A meeting which up to 500 people attends can be created.
  
−
# 検索窓の右の「＋」アイコンをクリックし、「スペースの作成」をクリックします
+
== References ==
−
# スペースの名前を入力し、上記の「チャット相手を探す」と同じ方法でスペースに参加するユーザーを検索します
+
; [http://translate.google.com/translate?langpair=ja%7Cen&hl=en&u=https://utelecon.github.io/google_hangouts_meet/ Online class / Web conference portal site @ The University of Tokyo]
−
# 「作成」をクリックします
+
: Helpful guide '''for Campus-wide Webex service''' written by Information Technology Center and Center for Research and Development of Higher Education.
 +
; [https://github.com/DEIM2020/wiki/blob/master/README.md DEIM2020 オンライン開催 虎の巻] (Japanese)
 +
: Flock of know-how for online forum.
 +
; [https://help.webex.com/en-us/47hkcw/View-My-Webex-Reports-on-Your-Cisco-Webex-Site Webex Help Center: My Webex Reports]
 +
: Describes how to get the list of participants, etc. of the meetings which you hosted.
 +
; [https://gblogs.cisco.com/jp/tag/cisco-webex-%e3%81%a7%e3%81%af%e3%81%98%e3%82%81%e3%82%8b-%e3%83%86%e3%83%ac%e3%83%af%e3%83%bc%e3%82%af/ Cisco Webexではじめるテレワーク]　(Japanese)
 +
: Guidebook for tele-work written by Cisco.
  
 
[[Category: Information Technology Team]]
 
[[Category: Information Technology Team]]

2021年1月26日 (火) 20:14時点における最新版

Information Technology Team > Collaboration tool

日本語



1 General information

1.1 Purpose

Collaboration tool is a tool to communicate over Internet with each own computer or smartphones. School of Science introduces Webex as a result of comparison of several services.

1.2 Available services

  1. Virtual Meeting Room “Webex Meetings”
    • Each paid user has each virtual meeting room and can invite participants. Up to 1,000 people can participate in a room.
      • Each user is assigned static “Meeting Number”. Another (random) number is assigned when a user schedules a meeting.
      • Video conference system (Polycom, etc.) can connect to the room.
      • The meeting can be recorded, and the data is saved infinitely.
      • The transcription function of recording is provided. (English only)
    • Paid use can use following services as well.
      Refer to Webex Suite Comparison for the comparison of each service.
      • Webex Training
        • Up to 1,000 people can participate in a room.
        • Video conference system (Polycom, etc.) CANNOT connect to the room.
        • Testing, instant grading, instructor scoring, breakout sessions and hands-on labs are avaiilable.
      • Webex Events
      • Webex Support
  2. Messaging space “Webex Teams”
    • Basic function
      • Anyone can create an account for free. A user creates “space” and send messages.
      • Up to 5,000 users can join a space.
      • All messages are saved in the cloud, and you can review them from other devices. Files can be shared.
      • Voice/Video chatting is available in the space, but it's unavailable for spaces which more than three users join.
    • Paid users’ function
      • Voice/Video chatting is available for spaces which up to 200 users join if at least one paid user joins the space.
      • Paid user can moderate a space.

1.3 Supported environment

Users can use Webex with computer software or smartphone app. Browsers can be used, but software/app works smoothly.

Computer software and smartphone app can be downloaded from https://utokyo-science.webex.com/ .

1.4 Important notice

  • Webex cannot be used with office work terminals (事務業務端末).
  • Some service may not be working. Prepare a fallback plan in case of any trouble.

  • Faculty members (Prof., Assoc. Prof., Lecturer, Asst. Prof.) and Project Faculty members of the School of Science
  • URA of the School of Science
  • Staff members who supports IT communication of faculty members of the School of Science
  • Students of the School of Science

Others cannot use Webex services as a paid user (i.e. cannot use Webex Meetings).

3 Preparation

Client certificate of School of Science is used to authenticate your eligibility. For details on School of Science account, see School of Science account.

4 Webex Meetings

Web会議 WebEx の使い方 (English translation in progress)
Helpful guide for Campus-wide Webex service written by Information Technology Center and Center for Research and Development of Higher Education. Full of screen shots and more detailed descriptions. Be noted there’s two differences between campus-wide Webex and School of Science Webex: “How to sign in” and “School of Science Webex can be connected with video conference systems”.
There is description of Webex Training and Webex Events as well.
Webex Meetings の会議マニュアル (Japanese)
General guide for Webex Meetings
メディア:Cisco_Webex_TIPS_Japanese_rev1.2.pdf (Japanese)
TIPS to use Webex Meetings and Webex Teams comfortably. It may be very helpful.
メディア:Webexを安全快適に使おう-20200219_主催者・参加者.pdf (Japanese)
Instructions to use Webex Meetings safely.

4.1 Sign in

  1. Access https://utokyo-science.webex.com/ .
  2. Click on “Sign in”
  3. Enter 10-digit Universal ID@s.u-tokyo.ac.jp in mail address and click on “Next”
    • If your 10-digit Universal ID is 1234567890, your Webex login mail address is 1234567890@s.u-tokyo.ac.jp .
    • You will be authenticated using client certificate of the School of Science.

4.2 Initial settings on first sign in

  1. Configure Personal Room name, Personal Room link and Host PIN in Preferences -> My Personal Room.

4.3 Start a meeting

  1. Click on “Home” icon.
  2. Click on “Start a Meeting”.
  3. Cisco Webex Meetings application launches. Click on “Start Meeting”.
    • Enjoy!

4.4 Schedule a meeting in the future

  1. Click on “Schedule”.
  2. Enter topic, password, etc.
    • Select “Webex Meetings Pro Meeting” as Meeting type for a standard meeting.
    • Select “Webex Meetings Encrypted Meeting” if you want to have an end-to-end encrypted meeting. Features of this type are as follows:
      • Audio/Video data which is encrypted on a participant side is decrypted on the others’ side for the first time. It is not decrypted in Webex server.
      • Recording of meeting on Webex server, participating with video conference system such as Polycom or telephone is unavailable.
  3. Click on “Schedule”.
    • Meeting Information is shown. Tell it to attendees.
    • Invitation mail will be sent if you enter attendees.
    • Tell information under “Join by video system” to attendees who use a video conference system such as Polycom.

4.5 Start a scheduled meeting

  1. Scheduled meetings are listed under “Scheduled meetings”. Click on “Start”.
  2. Cisco Webex Meetings application launches. Click on “Start Meeting”.
    • Enjoy!

5 Webex Teams

メディア:Cisco_Webex_TIPS_Japanese_rev1.2.pdf (Japanese)
TIPS to use Webex Meetings and Webex Teams comfortably. It may be very helpful.

5.1 Sign in

  1. Access https://teams.webex.com/signin .
  2. Enter 10-digit Universal ID@s.u-tokyo.ac.jp in mail address and click on “Next”
    • If your 10-digit Universal ID is 1234567890, your Webex login mail address is 1234567890@s.u-tokyo.ac.jp .
    • You will be authenticated using client certificate of the School of Science.

5.2 Search for a user

You can search for a user with his/her name or 10-digit Universal ID.

  • The user’s name is copied from School of Science account at the time his/her Webex account is created. It is in kanji and/or hiragana for Japanese, in alphabet for users from other countries.
  • You can search for a user with only surname or given name. (As long as we tested.)
  • Webex teams begin to search for a user when you enter a space. If his/her surname or given name is one character, you need to enter two spaces. (As long as we tested.)
  • You can search for a user other than School of Science member with his/her email address.

5.3 Start a group messaging

  1. Click on “+” icon on the right of the search window, then click on “Create a space”.
  2. Enter the name of space and search for users. See #Search for a user.
  3. Click on “Create”.

6 Staff members who supports IT communication of faculty members

There are staff members who supports IT communication of faculty members in each department / affiliated facilities offices.

7 Frequently asked questions

I want to use Webex in lecture.
Ask academic affairs staff for each department.
Guide for Campus-wide Webex service Online class / Web conference portal site @ The University of Tokyo will be great help.
I can’t sign in to Webex. / I can’t use Webex services.
Confirm you correspond to #Paid user.
Check service status. https://www.cisco.com/c/m/ja_jp/products/webex/status.html or https://status.webex.com/service/status
Howling occurs.
Howling may occur when two or more participants are in same room. Mute microphone except for only one speaker and microphone.

8 Campus-wide collaboration tools

Consider using following services in case Webex Meetings is not usable.

8.1 Google Hangout Meet

ECCS (Educational Campus-wide Computing System) serves Google Hangout Meet.

Refer to https://www.ecc.u-tokyo.ac.jp/announcement/2020/03/03_3131.html for terms to use and how to use.

8.2 Webex Meetings

Anybody of Univ. of Tokyo can use Webex Meetings until June 8, 2020 after his/her ECCS Cloud Mail is activated.

Refer to https://www.u-tokyo.ac.jp/adm/dics/ja/90dayswebex.html for terms to use and how to use.

Differences between Webex offered by School of Science and Campus-wide Webex are:

  • Account to be used to sign in (Campus-wide: 10-digit Universal ID@g.ecc.u-tokyo.ac.jp and password, School of Science: 10-digit Universal ID@s.u-tokyo.ac.jp and authentication with client certificate)
  • Video conference system can be connected to Webex offered by School of Science

8.3 Zoom

Anybody of Univ. of Tokyo can use Zoom until April 30, 2020 after his/her ECCS Cloud Mail is activated. A meeting which up to 500 people attends can be created.

9 References

Online class / Web conference portal site @ The University of Tokyo
Helpful guide for Campus-wide Webex service written by Information Technology Center and Center for Research and Development of Higher Education.
DEIM2020 オンライン開催 虎の巻 (Japanese)
Flock of know-how for online forum.
Webex Help Center: My Webex Reports
Describes how to get the list of participants, etc. of the meetings which you hosted.
Cisco Webexではじめるテレワーク　(Japanese)
Guidebook for tele-work written by Cisco.
「https://jimubu.adm.s.u-tokyo.ac.jp/public/index.php?title=Collaboration_tool&oldid=4078」から取得